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ECOSYS M3540dn
Kyocera ECOSYS M3540dn User Manual
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5-31
Operation on the Mach
ine
> How to use the FAX Functio
n
Ho
w to use the F
AX Function
On product
s with a F
AX function, it is possible to use the F
AX function. For details, ref
er to the
F
AX Operation Gui
de
.
188
190
Table of Contents
Default Chapter
1
Operation Guide
1
Table of Contents
3
Overview
8
Machine Features
9
Guides Provided with the Machine
13
Appendix
14
Conventions Used in this Guide
15
About the Operation Guide (this Guide)
14
Structure of the Guide
14
Menu Map
18
1 Legal and Safety Information
29
Notice
30
Safety Conventions in this Guide
30
Environment
31
Precautions for Use
32
Other Precautions
32
Laser Safety (Europe)
33
Legal Restriction on Copying/Scanning
34
En Iso 7779
34
Ek1-Itb 2000
34
Legal Information
35
Regarding Trade Names
35
Energy Saving Control Function
41
Low Power Mode
41
Automatic 2-Sided Copy Function
41
Resource Saving - Paper
41
Environmental Benefits of "Power Management
41
Energy Star (ENERGY STAR®) Program
42
2 Installing and Setting up the Machine
43
Part Names
44
Machine Exterior
44
Connectors/Interior
45
With Optional Equipments Attached
46
Connecting the Machine and Other Devices
47
Connecting Cables
48
Connecting LAN Cable
48
Set up the Machine
48
Connecting USB Cable
49
Connecting the Power Cable
49
Power On/Off
50
Power on
50
Power off
50
Login/Logout
51
Login
51
Logout
52
Default Settings of the Machine
53
Setting Date and Time
53
Network Setup (LAN Cable Connection)
55
Wireless Network Settings
58
Energy Saver Function
59
Low Power Mode and Auto Low Power Mode
59
Sleep and Auto Sleep
61
Installing Software
65
Software on DVD (Windows)
65
Installing Software in Windows
66
Express Install
66
Finish the Installation
67
Custom Install
68
Uninstalling the Software
71
Uninstall the Software
71
Installing Software in Mac Computer
72
Install the Printer Driver
72
Configure the Printer
73
Setting TWAIN Driver
74
Setting WIA Driver
75
Checking the Counter
76
Additional Preparations for the Administrator
77
Sending Documents to a PC
77
Strengthening the Security
77
Command Center RX
79
Accessing Command Center RX
80
Changing Security Settings
82
Changing Device Information
84
E-Mail Settings
86
Registering Destinations
90
Creating a New Custom Box
92
Printing a Document Stored in a Custom Box
93
Transferring Data from Our Other Products
95
Migrating the Address Book
95
Load the Address Book Data
97
3 Preparation before Use
99
Using the Operation Panel
100
Operation Panel Keys
100
Operation Method
101
Display for Originals and Paper
102
Help Screen
102
Loading Paper
103
Precaution for Loading Paper
104
Loading in the Cassettes
105
Load Paper
107
Operation Panel
108
Loading Paper in the Multi Purpose Tray
109
The Operation Panel
110
Specifying Paper Size and Media Type
113
Paper Stopper
117
Preparation for Sending a Document to a Shared Folder in a PC
118
Making a Note of the Computer Name and Full Computer Name
118
Making a Note of the User Name and Domain Name
119
Create a Folder
120
Creating a Shared Folder, Making a Note of a Shared Folder
120
Configuring Windows Firewall
124
Registering Destinations in the Address Book
128
Adding a Destination (Address Book)
128
Editing and Deleting Address Book Entries
134
Editing a Contact
135
Editing a Group
135
Adding a Destination on One Touch Key (One Touch Key)
137
Editing and Deleting One Touch Key
138
4 Printing from PC
139
Printing from PC
140
Start Printing
141
Printing on Non-Standard Sized Paper
142
Printer Driver Print Settings Screen
143
Canceling Printing from a Computer
144
Changing the Default Printer Driver Settings (Windows 7)
144
Printer Driver Help
144
Printing by Airprint
145
Printing Data Saved on the Printer
146
Specifying the Job Box from a Computer and Storing the Job
146
Printing Documents from Private Print Box
146
Printing Document from Stored Job Box
150
Printing Document from Quick Copy Box
153
Printing Document from Proof and Hold Box
156
5 Operation on the Machine
159
Loading Originals
160
Placing Originals on the Platen
160
Loading Originals in the Document Processor
161
How to Load Originals
161
Place the Originals
162
Checking the Equipment's Serial Number
163
Program
164
Registering Programs
164
Confirming the Registered Program
165
Recalling Program
165
Overwriting Program
165
Deleting Program
166
Select Key Settings
167
Copying
168
Basic Operation
168
Canceling Jobs
170
Sending
171
Basic Operation
172
Specify the Destination
172
Specifying Destination
174
Choosing from the Address Book
174
Checking and Editing Destinations
179
Confirmation Screen of Destinations
181
Recall
181
Send to Me (E-Mail)
182
Sending to Different Types of Destinations (Multi Sending)
182
Canceling Sending Jobs
183
WSD Scan
184
Scanning Using TWAIN
187
How to Use the FAX Function
189
What Is Document Box
190
Job Box
190
Using a Custom Box
192
Creating a New Custom Box
192
Editing and Deleting Custom Box
195
Storing Documents
196
Printing Documents
196
Editing Documents
198
Deleting Documents
199
Printing Documents Stored in Removable USB Memory
201
Saving Documents to USB Memory (Scan to USB)
203
Check the USB Memory Information
205
Removing USB Memory
206
6 Using Various Functions
207
Functions Available on the Machine
208
Copy
208
Send
209
Custom Box (Printing)
210
Store File
211
Removable Memory (Store File, Printing Documents)
211
Functions
213
Original Size
213
Paper Selection
214
Orig. Orientation (Original Orientation)
215
Collate
215
Density
216
Original Image
216
Ecoprint
217
Color Selection
217
Sharpness
218
Backgrnd Density (Background Density)
218
Prevent Bleed-T (Prevent Bleed-Thru)
219
Zoom
219
Combine
221
Layout Image
222
Duplex
223
Continuous Scan
225
Job Finish Notice
225
File Name Entry
226
Print Override
226
Quiet Mode
226
Duplex (2-Sided Original)
227
Sending Size
227
File Format
228
Pdf Encryption Functions
229
File Separation
230
Scan Resolution
231
Subject/Body
231
FTP Encrypted TX
231
Del. after Print (Delete after Printed)
232
Storing Size
232
Encrypted PDF
232
JPEG/TIFF Print
233
XPS Fit to Page
233
7 Status/Job Cancel
234
Checking Job Status
235
Displaying Status Screens
235
Checking Job History
241
Sending the Log History
245
Job Operation
246
Pause and Resumption of Jobs
246
Canceling of Jobs
246
Checking Device Status
248
Checking the Remaining Amount of Toner and Paper
249
8 Setup and Registration (System Menu)
250
System Menu
251
System Menu Settings
252
Report
254
Report Print
254
Status Page
254
Job Log History
256
System/Network
257
Network Setting
257
Secure Protocol
260
Lan Interface
260
Optional Network
261
Network (Wi-Fi)
262
Wireless Network
262
Security Level
265
Data Security
265
User/Job Account
266
User Property
266
Common Settings
267
Default Screen
267
Preset Limit
272
Error Handling
273
Timer Setting
274
Login Operation
278
Format Ssd
279
Ram Disk Mode
279
Optional Memory
280
Copy
281
Printer
282
Send
284
Fax
285
Document Box
285
Edit Destination
286
Address Book
286
Print List
286
Adjust/Maint. (Adjustment/Maintenance)
287
9 User Authentication and Accounting (User Login, Job Accounting)
288
Overview of User Login Administration
289
Enabling User Login Administration
290
Setting User Login Administration
292
Adding a User (Local User List)
292
Changing User Properties
295
User Account Lockout Setting
299
User Login Administration for Printing
300
To Manage the Users to Scan Using TWAIN
301
To Manage the Users to Scan Using WIA
302
To Manage the Users that Send Faxes from a PC
303
Local Authoriz. (Local Authorization)
304
Group Auth. (Group Authorization Settings)
305
NW User Property (Obtain Network User Property)
306
ID Card Settings
307
Using User Login Administration
308
Login/Logout
308
User Login Administration on a PC
308
Overview of Job Accounting
309
Enabling Job Accounting
310
Job Accounting Access
311
Setting an Account
312
Adding an Account
312
Restricting the Use of the Machine
314
Editing an Account
315
Deleting an Account
316
Delete an Account
316
Job Accounting for Printing
317
Job Accounting for Scan Using TWAIN
318
Job Accounting for Scan Using WIA
319
Job Accounting for the FAX Transmitted from a Computer
320
Configuring Job Accounting
321
Default Setting
321
Counting the Number of Pages Printed
322
Print the Report
323
Print Accounting Report
323
Using Job Accounting
324
Login/Logout
324
Job Accounting on a PC
324
Unknown ID Job
325
10 Troubleshooting
326
Regular Maintenance
327
Cleaning
327
Registration Roller
328
Toner Container Replacement
330
Waste Toner Box Replacement
333
Troubleshooting
335
Solving Malfunctions
335
Responding to Messages
340
Responding to Send Error
348
Clearing Paper Jams
350
Inside the Machine
354
11 Appendix
358
Optional Equipment
359
Overview of Optional Equipment
359
Optional Applications
366
Character Entry Method
368
Using the Keys
368
Selecting Type of Characters
369
Characters that Can be Entered Using the Numeric Keys
369
Entering Symbols
370
Entering Characters
370
Entering Using the Character Selection Screen
372
Paper
373
Basic Paper Specifications
373
Supported Paper
373
Choosing the Appropriate Paper
374
Supported Paper Sizes
374
Moisture Content
375
Special Paper
377
Thick Paper
379
Colored Paper
380
Preprinted Paper
380
Recycled Paper
380
Specifications
381
Common Functions
381
Copy Functions
383
Printer Functions
383
Scanner Functions
384
Document Processor
384
Paper Feeder (500-Sheet) (Option)
385
Glossary
386
Auto Paper Selection
386
Default Gateway
386
Ecoprint Mode
387
Ip Address
387
Printer Driver
388
Subnet Mask
388
Index
390
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Kyocera ECOSYS M3540dn Specifications
General
Brand
Kyocera
Model
ECOSYS M3540dn
Category
All in One Printer
Language
English
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