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Using Various Functions > Functions
Scan to Office Function
This machine provides the function which converts scanned documents including text, figures and pictures into
searchable and editable Microsoft Office (Word, Excel and PowerPoint) 2007 or later data format, via OCR
processing.
1
Display the screen.
1 [Home] key > [Send] > [Org./Sending Data Format] > [File Format]
2
Configure the settings.
1 Select [Word], [Excel] or [PowerPoint] as a file format.
2 Select [OCR Text Recognition] > [On].
3 Select the language of the document which you wish to scan > [OK].
4 Select [OCR Output Format] and select an OCR output mode from the table below > [OK].
3
Press the [Start] key.
• This function can only be used when the optional OCR Scan Activation Kit is installed.
Scan extension kit(A) "OCR Scan Activation Kit" (page 11-7)
• The scanned result may not be realized perfectly according to condition of the documents.
When you select [Off], the documents are converted into the Microsoft Office data (scanned image).
Item Description
Text + Graphics Converts the scanned documents into the editable and searchable Microsoft
Office data format.
Text + Graphics with
Scanned Image
Converts the scanned documents into two types of data: one is the editable and
searchable Microsoft Office data format and the other one is the Microsoft
Office data format with scanned image. You can edit text and layout of the
editable data by referring the scanned image.
Scanned Image with
Searchable Text
Converts the scanned documents into the searchable Microsoft Office data
format (scanned image).
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