Harman RMBK-1001 - Appendix A: Configuring Roombook Panels for Microsoft Exchange & Office 365; Overview; Roombook Service Account; Microsoft Exchange; Office 365: Username and Calendar Email Ids

Appendix A: Configuring RoomBook Panels for Microsoft Exchange & Office 365
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AMX RoomBook Scheduling Touch Panels - Instruction Manual
Appendix A: Conf iguring RoomBook Panels for
Microsoft Exchange & Off ice 365
Overview
This section provides information regarding setting up RoomBook panels to communicate with Exchange 2010/2103/2016 or
Office 365 Servers.
RoomBook Service Account
The RoomBook Service Account on the Exchange or Office 365 server must meet the following requirements:
The account must have an associated Exchange Mailbox.
The account information entered here must match the account information for the RoomBook Service Account (as entered
in the CALENDAR Settings page (see page 38).
The account must have rights to add, modify, and cancel/delete appointments in each Exchange Room Mailbox with which
RoomBook will synchronize. This may be accomplished via any of the following three methods:
- Delegate access to the mailbox.
- Impersonate the mailbox owner using Exchange Impersonation.
- Assign full-access permissions to the mailbox.
Microsoft Exchange / Off ice 365: Username and Calendar Email IDs
The Exchange 2010/2103/2016 or Office 365 Server has a unique User Name for each user and a unique Calendar Email ID for
each room. The Username and Calendar Email ID is entered for each room in the CALENDAR Settings page (see FIG. 56 on
page 38).
To configure each RoomBook user and room for use with Microsoft Exchange / Office 365:
Enter the Username: Enter a valid name for a user with access rights that are appropriate for the room specified in the
Calendar Email ID field (see below). The Username must include the fully qualified domain name
Example: JaneDoe@acme.onmicrosoft.com
Enter the Calendar Email ID: Enter the email address for a valid room. The Calendar Email ID must include the fully qualified
domain name.
Example: ConfRoom1@acme.onmicrosoft.com
NOTE: The Calendar Email ID f ield is the only f ield that is unique to each room: "Server URL", "username", and "password" are the
same across all rooms in the system (FIG. 152):
FIG. 152
SETTINGS > Calendar page (showing sample Calendar information - Exchange/Office 365)
JaneDoe@acme.onmicrosoft.com
ConfRoom1@acme.onmicrosoft.com
Office 365
12admin34
Calendar Server, Username and Password
fields are the same for all rooms in the
Exchange or Office 365 deployment
Calendar Email ID and Certification Validation
is unique for each room