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Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Greece

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by way

of the adapter, as shown, will not function properly.

Default Chapter3
- Table of Contents3
Safety Information15
Learning about the Printer17
- Printer Configurations17
- Basic Functions of the Scanner17
- Understanding the ADF and Scanner Glass18
- Understanding the Control Panel19
- Understanding the Home Screen20
- Using the Touch-Screen Buttons22
Installing Options27
- Installing Internal Options27
- Attaching Cables32
Loading Paper and Specialty Media34
- Setting the Paper Size and Paper Type34
- Loading the 520-Sheet Trays34
  - Using A5 or Statement Paper Sizes36
- Loading the 867- and 1133-Sheet Trays37
- Using the Multipurpose Feeder38
- Configuring Universal Paper Settings41
- Linking and Unlinking Trays41
Paper and Specialty Media Guide43
- Paper Guidelines43
- Using Letterhead45
- Using Transparencies46
- Using Envelopes47
- Using Labels47
- Using Card Stock48
- Storing Paper48
- Supported Paper Sizes, Types, and Weights48
Copying55
- Making Copies55
- Copying Photos56
- Copying on Specialty Media56
  - Making Transparencies56
  - Copying to Letterhead56
- Customizing Copy Settings57
- Job Interrupt62
- Placing Information on Copies62
  - Placing the Date and Time at the Top of each Page62
  - Placing an Overlay Message on each Page63
- Canceling a Copy Job63
- Understanding the Copy Screens and Options63
- Improving Copy Quality66
E-Mailing67
- Getting Ready to E-Mail67
  - Setting up the E-Mail Function67
  - Setting up the Address Book67
- Creating an E-Mail Shortcut68
  - Creating an E-Mail Shortcut Using the Embedded Web Server68
  - Creating an E-Mail Shortcut Using the Touch Screen68
- E-Mailing a Document68
- E-Mailing Color Documents69
- Using Profiles70
  - Creating an E-Mail Profile70
  - E-Mailing to a Profile70
- Customizing E-Mail Settings70
  - Adding E-Mail Subject and Message Information70
  - Changing the Output File Type71
- Canceling an E-Mail71
- Understanding E-Mail Options71
Faxing74
- Getting the Printer Ready to Fax74
- Sending a Fax84
  - Sending a Fax Using the Control Panel84
  - Sending a Fax Using the Computer84
- Creating Shortcuts84
  - Creating a Fax Destination Shortcut Using the Embedded Web Server84
  - Creating a Fax Destination Shortcut Using the Touch Screen85
- Using Shortcuts and the Address Book85
  - Using Fax Destination Shortcuts85
  - Using the Address Book86
- Customizing Fax Settings86
- Canceling an Outgoing Fax87
  - Canceling a Fax While the Original Documents Are Still Scanning87
  - Canceling a Fax after the Original Documents Have Been Scanned to Memory88
- Understanding Fax Options88
- Improving Fax Quality89
- Holding and Forwarding Faxes89
  - Holding Faxes89
  - Forwarding a Fax90
Scanning to an FTP Address91
- Scanning to an FTP Address Using the Keypad91
- Scanning to an FTP Address Using a Shortcut Number92
- Scanning to an FTP Address Using the Address Book92
- Creating Shortcuts92
  - Creating an FTP Destination Shortcut Using the Embedded Web Server92
  - Creating an FTP Destination Shortcut Using the Touch Screen93
- Understanding FTP Options93
- Improving FTP Quality94
Scanning to a Computer or USB Flash Memory Device95
- Scanning to a Computer95
- Scanning to a USB Flash Memory Device96
- Understanding Scan to Computer Options96
- Improving Scan Quality98
Printing99
- Installing Printer Software99
- Printing a Document99
  - Printing a Document from Windows99
  - Printing a Document from a Macintosh Computer99
- Printing Confidential and Other Held Jobs99
- Printing from a USB Flash Memory Device101
- Printing Information Pages103
- Canceling a Print Job104
- Printing in Black and White105
- Using Max Speed and Max Yield105
Clearing Jams106
- Avoiding Jams106
- Understanding Jam Numbers and Locations106
- 200-203 Paper Jams108
- 241 Paper Jam111
- 242-244 Paper Jams112
- 250 Paper Jam114
- 280-282 Paper Jams115
- 283-284 and 287-288 Paper Jams116
- 284-286 Paper Jams118
- 289 Staple Jam119
- 290-295 Paper Jams122
Understanding Printer Menus124
- Menus List124
- Supplies Menu125
- Paper Menu126
- Reports Menu134
- Settings Menu136
- Network/Ports Menu180
- Help Menu188
Understanding Printer Messages190
- List of Status and Error Messages190
- Bin <X> Full190
- Call Complete190
- Cancel Not Available190
  - Change <Src> to <X190
  - Check <Src> Guides190
  - Clearing Job Accounting Statistics190
  - Close Door <X191
  - Connect <X>Bps191
- Fax Failed192
- Invalid Engine Code192
- Invalid Pin193
- Invalid File Format193
- Invalid Network Code193
- No Dial Tone194
- Programming System Code Do Not Power off194
- Queued for Sending194
- Remove Paper from All Bins195
- Replace All Originals if Restarting Job195
- Resetting the Printer195
- Restore Held Jobs195
- Restoring Factory Defaults196
- Scan Document too Long196
- Scanner Adf Cover Open196
- Set Clock196
- Some Held Jobs Were Not Restored196
- Submitting Selection197
- Tray <X> Empty197
- Short Paper198
  - Insufficient Memory to Support Resource Save Feature198
  - Insufficient Memory to Collate Job198
  - Insufficient Memory for Flash Memory Defragment Operation198
- Memory Full198
- Page Is too Complex to Print198
- Ppds Font Error199
- Defective Flash Detected199
- Unformatted Flash Detected199
- Standard Network Software Error199
- Flash Full199
  - Serial Option <X> Error199
  - Network <X> Software Error199
- Standard Usb Port Disabled200
- Too Many Disks Installed200
- Too Many Flash Options Installed200
- Too Many Trays Attached200
- Disk Full201
- Unformatted Disk201
- Remove Defective Hard Disk201
- Replace Waste Toner Box201
- Waste Toner Box Nearly Full201
- Waste Toner Box Missing201
- Black Pc Unit Life Warning201
- Color Pc Unit Life Warning201
- Yy Scanner Jam202
- Replace Black Pc Unit202
- Replace Color Pc Units202
Maintaining the Printer203
- Storing Supplies203
- Checking the Status of Supplies203
- Conserving Supplies204
- Ordering Supplies204
- Replacing Supplies205
- Cleaning the Exterior of the Printer219
- Cleaning the Scanner Glass220
- Recycling Lexmark Products220
- Moving the Printer220
Administrative Support225
- Adjusting the Brightness of the Display225
- Disabling Control Panel Menus225
- Adjusting Power Saver225
- Restoring the Factory Default Settings226
- Encrypting the Printer Hard Disk226
- Locking the Control Panel Menus Using the Embedded Web Server227
- Locking the Entire Printer227
- Modifying Confidential Print Settings227
- Supporting Ipsec228
- Supporting Snmpv3228
- Using 802.1X Authentication228
- Creating an Administrative Password229
- Using Secure Mode229
Troubleshooting231
- Checking an Unresponsive Printer231
- Door a will Not Shut Properly231
- Solving Printing Problems232
- Solving Copy Problems235
- Solving Scanner Problems237
- Solving Fax Problems238
- Solving Option Problems241
- Solving Paper Feed Problems243
- Solving Print Quality Problems245
- Solving Color Quality Problems252
  - FAQ about Color Printing252
- Contacting Customer Support255
Notices256
- Edition Notice256
- Industry Canada Notices257
- Power Consumption263
Index266
- Embedded Web Server267

Brand	Lexmark
Model	940e - X Color Laser
Category	All in One Printer
Language	English

Lexmark 940e - X Color Laser User Manual

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