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Aficio MP 3500SP
Ricoh Aficio MP 3500SP User Manual
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FAX Option Type 3045
Operating Instructions
Facsimile Reference
Read this manual
carefully before yo
u use this machi
ne and keep it h
andy for future reference.
For safe and corre
ct use, be sur
e t
o rea
d th
e
Safety Informatio
n in "About This Machi
ne" before using the ma
chine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7
2
Table of Contents
Default Chapter
1
Operating Instructions
1
Manuals for this Machine
3
Table of Contents
5
Notice
11
Important Safety Instructions
14
Caution
14
How to Read this Manual
15
Symbols
15
Names of Major Functions
15
Reading the Display
16
Reading the Display Panel and Using Keys
17
Function List
19
Reception Settings
20
E-Mail Settings
20
Ip-Fax Settings
21
Administrator Tools
21
1 Transmission
23
Transmission Modes
23
Switching between Memory Transmission and Immediate Transmission
24
Memory Transmission
25
Sending Multiple Originals Using the Exposure Glass (Memory Transmission)
28
Parallel Memory Transmission
29
Automatic Redial
30
Batch Transmission
30
Dual Access
31
Simultaneous Broadcast
31
If Memory Runs out While Storing an Original
32
Immediate Transmission
32
Sending Multiple Originals Using the Exposure Glass (Immediate Transmission)
34
Checking the Transmission Settings
35
IP-Fax Functions
36
Terminology
38
Notes on Using IP-Fax
39
Functions Not Available for IP-Fax Transmission
39
Internet Fax Functions
40
Notes on Using Internet Fax
42
Functions Not Available by E-Mail Transmission
43
Functions Not Available by E-Mail Reception
43
E-Mail Subject
44
T.37 Full Mode
45
Placing Originals
46
Setting a Scan Area
48
Auto Detect
49
Regular
50
Area
51
Mixed Original Sizes
52
Acceptable Original Sizes
54
Paper Size and Scanned Area
54
When Placing an Original on the Exposure Glass
55
When Placing an Original into the ADF
56
Original Sizes Difficult to Detect
57
Transmission with Image Rotation
58
Scan Settings
59
Resolution
59
Original Type
61
JBIG Transmission
62
Image Density (Contrast)
62
Mixing Scan Settings for a Multiple Page Original
64
Changing the Line Port
65
Simultaneous Broadcast Using Multiple Line Ports
67
Specifying a Destination
68
Sending over a Fax Line
68
Entering a Pause
69
Entering a Tone
70
Sending by IP-Fax
71
Regarding IP-Fax Destinations
73
Sending to an E-Mail Address
75
Bypassing the SMTP Server
78
Using the Address Book to Specify Destinations
80
Switching the Titles in the Address Book
81
Specifying Group Destinations
82
Chain Dial
83
Redial
84
Programming Destinations in the Address Book
86
Registering Entered Destinations to the Address Book
88
Searching for a Destination in the Address Book
89
Search by Destination Name
90
Search by Fax Number
92
Search by E-Mail Address
94
Search by IP-Fax Destination
96
Search by LDAP Server
97
Search by Registration Number
100
On Hook Dial
101
External Telephone on Hook Dial
102
Manual Dial
103
Advanced Features
104
Setting SUB Codes for Transmission
104
Setting a Password
105
Setting SEP Codes for Reception
106
Entering a Password
108
Transfer Request
108
With Transfer Requests Set in the System Settings Menu
112
Setting Multistep Transfer
113
Canceling a Transmission
114
Before the Original Is Scanned
114
While the Original Is Being Scanned
114
While the Original Is Being Transmitted
115
Before the Transmission Is Started
117
Confirming a Transmission
119
Checking the Storage Result (Memory Storage Report)
120
2 Other Transmission Features
121
Sending at a Specific Time (Send Later)
121
Sender Settings
123
Priority Transmission
127
Confidential Transmission
129
Polling Transmission
132
Polling Transmission Clear Report
135
Polling Reception
136
Polling Reception Reserve Report
138
Polling Reception Result Report
139
Sub Transmission Mode
140
Book Fax
140
Two-Sided Transmission (Double-Sided Transmission)
142
E-Mail Options
145
Entering the Subject
145
Entering the Text
148
Requesting a Reception Notice
150
Setting an E-Mail Destination as a BCC
152
Standard Message Stamp
153
Sending an Auto Document
154
Printing Documents Stored as Auto Documents
156
Stamp
157
Transmission Options
158
Fax Header Print
159
Label Insertion
160
Reduced Image Transmission
162
Auto Reduce
163
Default ID Transmission
164
3 Reception
167
Types of Reception
167
Immediate Reception
167
Memory Reception
168
Substitute Reception
169
Receiving Documents Unconditionally
170
Receiving Documents According to Parameter-Specified Settings
170
Reception Modes
172
Manual Reception
172
Auto Reception
172
Switching the Reception Mode
173
Receiving Internet Fax Documents
174
Auto E-Mail Reception
174
Manual E-Mail Reception
175
Received Images
175
Reception Functions
177
Transfer Station
177
Multistep Transfer
178
Sending the Transfer Result Report
178
Transfer Result Report
179
Transfer Result Report (Transfer Request by E-Mail)
179
Forwarding Received Documents
180
Routing Received Documents with SUB Code
181
Transferring Received Documents
182
SMTP Reception Using Internet Fax
182
P.173 "Routing E-Mail Received Via SMTP
183
JBIG Reception
184
Auto Fax Reception Power-Up
185
Printing Options
186
Print Completion Beep
186
Checkered Mark
186
Center Mark
187
Reception Time
187
Two-Sided Printing
188
180-Degree Rotation Printing
189
Multi-Copy Reception
189
Image Rotation
190
Combine Two Originals
191
Page Separation and Length Reduction
192
Reverse Order Printing
193
Page Reduction
193
TSI Print (Transmitting Subscriber Identification Print)
194
If There Is no Paper of the Correct Size
194
Setting Priority Trays
195
Just Size Printing
195
Having Incoming Documents Printed on Paper from the Bypass Tray
196
Where Incoming Documents Are Delivered - Output Tray
197
Specifying Tray for Lines
197
Tray Shift
197
4 Changing/Confirming Communication Information
199
Changing the Settings of Files in Memory
199
Deleting a Destination from a Simultaneous Broadcast
200
Adding a Destination
202
Changing the Transmission Time
204
Changing the SMTP Server Setting
205
Printing a File from Memory
207
Printing a List of Files in Memory (Print TX File List)
209
Resending a File
210
Checking the Transmission Result (TX File Status)
212
Confirming on Display
212
Confirming by Report
213
Confirming by E-Mail
214
Confirming by Report and E-Mail
215
Communication Result Report (Memory Transmission)
215
Immediate TX Result Report (Immediate Transmission)
216
Communication Failure Report
217
Checking the Reception Result (RX File Status)
218
Confirming on Display
218
Confirming by Report
219
Journal
219
Print Journal
220
Printing the Journal
220
All
221
Print Per File no
222
Print Per User
223
Journal
224
Transmitting Journal by E-Mail
226
Journal by E-Mail
226
Displaying the Memory Status
227
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)
229
Printing Received and Stored Documents
230
Deleting Received and Stored Documents
231
Printing a Confidential Document
232
Confidential File Report
234
Printing a File Received with Memory Lock
235
Personal Boxes
237
Printing Personal Box Documents
238
Information Boxes
240
Storing Documents in Information Boxes
241
Printing Information Box Documents
243
Deleting Information Box Documents
244
5 Storing a Document
247
Sending a Stored File
247
Storing a Document
248
P.240 "Programming a User Name
250
Setting a File Name
251
Setting a Password
251
Sending Stored Documents
252
Specifying Documents from the File List
255
Specifying Documents by User Name
255
Specifying Documents by File Name
256
Printing Stored Documents
256
Changing Stored Document Information
258
Changing a User Name
259
Changing the File Name
260
Changing the Password
260
Deleting a Stored Document
261
6 Fax Via Computer
263
Sending Fax Documents from Computers
263
Before Use
264
Using the Software
264
LAN-Fax Driver
265
Address Book
265
LAN-Fax Cover Sheet Editor
266
Auto Run Program
266
Installing Individual Applications
267
Setting LAN-Fax Driver Properties
268
Setting Print Properties
268
Making Settings for Option Configuration
269
Basic Transmission
270
P.261 "Specifying a Destination Using a Destination List
271
P.261 "Specifying a Destination Using Address Book
271
Specifying a Destination by Directly Entering a Fax Number, Internet Fax Destination, or IP-Fax Destination
272
Specifying Options
273
To Send a Fax Document at a Specific Time
273
To Print a Sender Stamp
274
To Attach a Cover Sheet
274
To Specify Two-Sided Printing
274
To Display Preview
274
Saving as Files
275
To Store the Fax Document on the Document Server
275
Checking Transmission Using LAN-Fax Driver
276
Confirming Transmission Results by E-Mail
276
LAN-Fax Result Report
277
Printing and Saving
278
Editing Address Book
278
Programming New Destinations
279
Editing Programmed Destinations
280
Deleting Programmed Destinations
280
Using the Machine's Address Book Data in the Destination List of the LAN-Fax
281
Editing Fax Cover Sheets
281
Creating a Cover Sheet
282
Attaching a Created Cover Sheet
283
Managing Facsimile Functions Using Smartdevicemonitor for Admin
284
LAN-Fax Operation Messages
284
Viewing Fax Information Using a Web Browser
285
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor
285
Viewing Received Fax Documents Using a Web Browser
285
Printing Fax Information Using a Web Browser
286
Deleting Fax Information Using a Web Browser
287
Programming Destination Information from Web Browser
287
To Edit Machine Properties Already Programmed
288
To Add New Receiver
289
Delivering Files Received by Fax
290
7 Appendix
291
Programs
291
Registering and Changing Keystroke Programs
291
Registering a Priority Function Using a Program
293
Changing a Program Name
294
Deleting a Program
295
Using a Program
296
Optional Equipment
297
Expansion Memory (32MB: DIMM)
297
Handset
297
Extra G3 Interface Unit
297
Specifications
298
Specifications Required for the Internet Fax Destination Machines
300
Maximum Values
301
Index
303
Other manuals for Ricoh Aficio MP 3500SP
General Settings Guide
296 pages
Scanner Reference
160 pages
4
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Ricoh Aficio MP 3500SP Specifications
General
Brand
Ricoh
Model
Aficio MP 3500SP
Category
All in One Printer
Language
English
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