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Transmission

Programming Destinations in the Address

Book

You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder

destinations using Address Book Management in Administrator Tools in the

System Settings menu.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools], and then press [TNext].

D Press [Address Book Management].

E Press [New Program].

For a description of the subsequent procedure, see “System Settings”, General

Settings Guide.

Default Chapter1
- Operating Instructions1
- Manuals for this Machine3
- Table of Contents5
Notice11
Important Safety Instructions14
- Caution14
How to Read this Manual15
- Symbols15
- Names of Major Functions15
Reading the Display16
- Reading the Display Panel and Using Keys17
Function List19
- Reception Settings20
- E-Mail Settings20
- Ip-Fax Settings21
- Administrator Tools21
1 Transmission23
Transmission Modes23
- Switching between Memory Transmission and Immediate Transmission24
- Memory Transmission25
- Immediate Transmission32
  - Sending Multiple Originals Using the Exposure Glass (Immediate Transmission)34
- Checking the Transmission Settings35
IP-Fax Functions36
- Terminology38
- Notes on Using IP-Fax39
- Functions Not Available for IP-Fax Transmission39
Internet Fax Functions40
- Notes on Using Internet Fax42
- Functions Not Available by E-Mail Transmission43
- Functions Not Available by E-Mail Reception43
- E-Mail Subject44
- T.37 Full Mode45
Placing Originals46
- Setting a Scan Area48
- Acceptable Original Sizes54
- Paper Size and Scanned Area54
  - When Placing an Original on the Exposure Glass55
  - When Placing an Original into the ADF56
- Original Sizes Difficult to Detect57
- Transmission with Image Rotation58
Scan Settings59
- Resolution59
- Changing the Line Port65
  - Simultaneous Broadcast Using Multiple Line Ports67
- Specifying a Destination68
- Programming Destinations in the Address Book86
  - Registering Entered Destinations to the Address Book88
- Searching for a Destination in the Address Book89
- On Hook Dial101
  - External Telephone on Hook Dial102
- Manual Dial103
- Advanced Features104
- Canceling a Transmission114
- Confirming a Transmission119
- Checking the Storage Result (Memory Storage Report)120
- 2 Other Transmission Features121
- Sending at a Specific Time (Send Later)121
- Sender Settings123
Priority Transmission127
Confidential Transmission129
Polling Transmission132
- Polling Transmission Clear Report135
Polling Reception136
- Polling Reception Reserve Report138
- Polling Reception Result Report139
Sub Transmission Mode140
- Book Fax140
- Two-Sided Transmission (Double-Sided Transmission)142
- E-Mail Options145
- Standard Message Stamp153
- Sending an Auto Document154
  - Printing Documents Stored as Auto Documents156
- Stamp157
- Transmission Options158
3 Reception167
Types of Reception167
- Immediate Reception167
- Memory Reception168
- Substitute Reception169
  - Receiving Documents Unconditionally170
  - Receiving Documents According to Parameter-Specified Settings170
Reception Modes172
- Manual Reception172
- Auto Reception172
- Switching the Reception Mode173
Receiving Internet Fax Documents174
- Auto E-Mail Reception174
- Manual E-Mail Reception175
- Received Images175
Reception Functions177
- Transfer Station177
- Forwarding Received Documents180
- Routing Received Documents with SUB Code181
- Transferring Received Documents182
- SMTP Reception Using Internet Fax182
  - P.173 "Routing E-Mail Received Via SMTP183
- JBIG Reception184
  - Auto Fax Reception Power-Up185
- Printing Options186
- 4 Changing/Confirming Communication Information199
- Changing the Settings of Files in Memory199
- Printing a File from Memory207
- Printing a List of Files in Memory (Print TX File List)209
- Resending a File210
- Checking the Transmission Result (TX File Status)212
- Checking the Reception Result (RX File Status)218
  - Confirming on Display218
  - Confirming by Report219
    - Journal219
- Print Journal220
Displaying the Memory Status227
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)229
- Printing Received and Stored Documents230
- Deleting Received and Stored Documents231
Printing a Confidential Document232
- Confidential File Report234
Printing a File Received with Memory Lock235
Personal Boxes237
- Printing Personal Box Documents238
Information Boxes240
- Storing Documents in Information Boxes241
- Printing Information Box Documents243
- Deleting Information Box Documents244
5 Storing a Document247
Sending a Stored File247
- Storing a Document248
- Sending Stored Documents252
- Printing Stored Documents256
- Changing Stored Document Information258
- Deleting a Stored Document261
6 Fax Via Computer263
Sending Fax Documents from Computers263
- Before Use264
- Using the Software264
- Installing Individual Applications267
- Setting LAN-Fax Driver Properties268
  - Setting Print Properties268
  - Making Settings for Option Configuration269
- Basic Transmission270
- Specifying Options273
- Checking Transmission Using LAN-Fax Driver276
- Confirming Transmission Results by E-Mail276
- LAN-Fax Result Report277
- Printing and Saving278
- Editing Address Book278
- Using the Machine's Address Book Data in the Destination List of the LAN-Fax281
- Editing Fax Cover Sheets281
  - Creating a Cover Sheet282
  - Attaching a Created Cover Sheet283
- Managing Facsimile Functions Using Smartdevicemonitor for Admin284
- LAN-Fax Operation Messages284
Viewing Fax Information Using a Web Browser285
- Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor285
- Programming Destination Information from Web Browser287
  - To Edit Machine Properties Already Programmed288
  - To Add New Receiver289
Delivering Files Received by Fax290
7 Appendix291
Programs291
- Registering and Changing Keystroke Programs291
  - Registering a Priority Function Using a Program293
  - Changing a Program Name294
- Deleting a Program295
- Using a Program296
Optional Equipment297
- Expansion Memory (32MB: DIMM)297
- Handset297
- Extra G3 Interface Unit297
Specifications298
- Specifications Required for the Internet Fax Destination Machines300
Maximum Values301
Index303

Brand	Ricoh
Model	Aficio MP 3500SP
Category	All in One Printer
Language	English

Ricoh Aficio MP 3500SP User Manual

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