Extron electronics TouchLink - Page 14

Room Scheduling System • Panel Overview 8
1
Data fields (see figure 3 on the previous page) — Five fields, of various type sizes,
each of which can display a variety of informational messages, defined using the Room
Agent software (see Layout tab on page 26). Four fields are above and one is below
the position of the Reserve button (
6
, the Room Available display shown in figure 3)
or Extend button (
7
, the Room Unavailable display) on the panel. Each field can be
left blank or can display any one of the following:
• The room name
• The meeting subject
• The meeting organizer (full name or first initial and last name)
• The meeting duration
• The current date, time, or both, displayed in a variety of formats (such as 12-hour or
24-hour time)
NOTE: With Google, Microsoft Exchange, or Office 365 calendars, there is an
option to create private meetings. For these meetings, the subject title defaults to
Private Meeting and the meeting organizer is hidden.
2
Room available (green) flag — Indicates the room is free for the selected block of
time (see Timeline,
4
). When the room is free, the Reserve button (
6
) may also be
shown (if it is programmed to appear using the Room Agent software, see Layout tab).
Green LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
3
Room unavailable (red) flag — Indicates the room is reserved for the selected block
of time (see Timeline,
4
). When the room is reserved, the Extend (
7
), Release (
8
),
and Check in (
9
) buttons may also be displayed (if they are programmed to appear
using the Room Agent software, see Layout tab).
Red LEDs on the panel bezels provide at-a-glance room availability status from down
the hall.
NOTE: These indicators show that the room is reserved, not that the meeting has
taken place.
4
Timeline — Indicates a 4-hour span of time, in half-hour increments, starting from the
current half hour. The panel displays the controls and indicators for a selected half-hour
block. Unless you have selected a different block, the current half hour is the time block
displayed. The bottom edge displays the availability of the room for the entire 4 hours;
green is free, red is reserved.
The block selected (white) is usually the current half-hour. To select a different block
of time, touch the desired half-hour increment for approximately 5 seconds. The
other panel controls, such as Reserve (
6
) and Release (
8
), are displayed for the
selected block of time, whether the current or future half hour block.
NOTE: The timeline increments are half-hour blocks, but the display of availability
and unavailability along the bottom edge is not limited to half hours. See the brief
meeting in the 9:00 block on the Room Unavailable display in figure 3.
Data fields
Room available (green) flag
Room unavailable (red) flag
Timeline