What is Accounting
You can use the accounting feature to track the postage that departments or individuals within your
organization use.
The accounting feature helps you to understand how your business spends its postage and identify
cost-saving opportunities. You can charge postage back to departments or clients and report report on
postage expenditures.
When you use Envelope Printing accounts to track your postage usage, use sub accounts and sub
sub accounts to analyze your usage within an account.
How you create accounts depends on your needs. You can create accounts in single or multiple
levels. For example, you can divide a top level department (account) into two additional sub sections
(sub accounts and sub sub accounts).
The Envelope Printing accounting structure can have up to a three level hierarchy:
l
account (top level of the hierarchy)
l
sub account (next possible level of the hierarchy)
l
sub sub account (last possible level of the hierarchy)
Important: Only the lowest level of the account hierarchy is chargeable. This means that the lowest
level of the account has the transactions applied to them.
l
Account with no sub accounts - When you create an account with no sub accounts, you
charge postage to that account. This is because the account does not have sub or sub sub
accounts.
l
Account with sub account or sub sub account - When you create a sub account or sub sub
account, you charge postage to the lowest level (the sub account or sub sub account).
Account hierarchy examples
Top level account
l
Engineering
Account with sub accounts
l
Engineering; Sub account - Software;
l
Engineering; Sub account - Hardware;
Account with sub sub accounts
l
Engineering; Sub account - Software; Sub sub account - Graphics and Layout; Sub sub account
- Design
4 • Accounting
Pitney Bowes User Guide June 2022 46
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