Operating your Mailbox with OpenScape Xpressions PhoneMail
A31003-S2360-U106-2-7619, 2009-03-25
68 OpenScape Xpressions V6 PhoneMail, User Guide
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Using your own Mailbox (Direct Access)
2.2.7 Mailbox Options (Privilege)
You can customize your mailbox. If you can access your private settings via the web-based configuration interface
(see
OpenScape Xpressions WebAssistant
manual), you can modify the mailbox options there as well.
These settings include:
• Specifying private distribution lists (privilege)
See Section 2.2.7.2, “Private Distribution List (Privilege)”, on page 70.
You can create, modify, check and delete distribution lists for recurring send requests to certain users.
• Modifying user prompts (privilege)
See Section 2.2.7.3, “Changing the User Prompt Setting (Privilege)”, on page 72.
You can choose between short and more detailed user prompts. After an installation the more detailed user
prompts are active by default. After you have switched to short user prompts, menu greetings are partly given
shortened. Experienced users can use this to faster navigate in the menu.
• Modifying the PIN (privilege)
See Section 2.2.7.4, “Changing the PIN (Privilege)”, on page 72.
You can change the PIN required for the telephone access to your mailbox any time.
• Setting notifications (privilege)
See Section 2.2.7.5, “Setting Notifications (Privilege)”, on page 73.
You can set the system to send a short text message (SMS message) to your cell phone when a new mail
arrives in your mailbox. You can also set
Xpressions
to try to reach you at a number of telephones or to reach
you via a pager if you are using one.
• Playback options (privilege)
See Section 2.2.7.6, “Playback Options (Privilege)”, on page 76.
If you work integrated in a Lotus Notes or Microsoft Exchange environment or if your
OpenScape Xpressions
server has also been configured as e-mail system (please consult your system administration on this), you
can set whether messages delivered to your
Xpressions
folder may also be edited via telephone.
Furthermore, you can determine the sequence in which messages in your inbox are announced (new
messages first or old messages first).
In addition you can set the volume of telephone message playback in several steps.
You can choose to have the unread messages in your inbox played in succession without any user
intervention. However, you can interrupt the message playback anytime by pushing a key.
• Activating or deactivating fax tone recognition (privilege)
See Section 2.2.7.7, “Activating/deactivating Fax Tone Recognition (Privilege)”, on page 77.
You can activate or deactivate fax tone detection in forward access mode, provided this has been enabled in
the system. This enables callers to send faxes as well as voice mails to your mailbox if a fax access number
is not available or cannot be used for your system, and provided that voice mails and faxes are to be rerouted
to the same routing destination. You must have configured the relevant forwarding settings or you must
provide your fax partners with an appropriate direct address.
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