Utax 2500ci - Regular Maintenance Procedures

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10-2

Troubleshooting > Regular Maintenance

Regular Maintenance

Cleaning

Clean the machine regularly to ensure optimum printing quality.

Platen Cover/Glass Platen

Wipe the backside of the platen cover, the inside of the document processor and the glass platen with a soft cloth

dampened with alcohol or mild detergent.

CAUTION

For safety, always unplug the power cord before cleaning the machine.

IMPORTANT

Do not use thinner or other organic solvents.

Main Page

Machine Features4
Color and Image Quality Functions8
- Adjusting Image Quality and Color9
Guides Provided with the Machine11
About the Operation Guide (this Guide)12
- Structure of the Guide12
- Conventions Used in this Guide13
  - Original Size14
  - Table of Contents18
Menu Map25
1 Legal and Safety Information45
Notice46
- Safety Conventions in this Guide46
- Environment47
- Precautions for Use48
- Laser Safety (Europe)49
- Legal Restriction on Copying/Scanning50
- En Iso 777950
- Ek1-Itb 200050
- Legal Information51
Appendix55
- Energy Saving Control Function57
- Automatic 2-Sided Copy Function57
- Resource Saving - Paper57
- Environmental Benefits of "Power Management57
- Energy Star (ENERGY STAR®) Program58
2 Installing and Setting up the Machine59
Part Names60
- Machine Exterior60
- Connectors/Interior62
- With Optional Equipments Attached63
Determining the Connection Method and Preparing Cables64
- Connection Example64
- Preparing Necessary Cables65
Connecting Cables66
- Connecting LAN Cable66
- Connecting USB Cable67
- Connecting the Power Cable67
Power On/Off68
- Power on68
- Power off69
Installing Software71
- Software on DVD (Windows)71
- Installing Printer Driver in Windows72
  - Finish the Installation73
  - Custom Install74
- Uninstalling the Software77
- Installing Printer Driver in Macintosh78
- Configure the Printer79
- Setting TWAIN Driver80
- Setting WIA Driver81
Login/Logout82
- Login82
- Logout83
Default Settings of the Machine84
- Setting Date and Time84
- Network Setup (LAN Cable Connection)86
Energy Saver Function89
- Low Power Mode and Auto Low Power Mode89
- Sleep and Auto Sleep90
- Weekly Timer Settings91
Quick Setup Wizard92
Checking the Counter94
Additional Preparations for the Administrator95
- To Send Documents to a PC95
- To E-Mail Scanned Images95
- To Strengthen the Security95
Embedded Web Server RX97
- Accessing Embedded Web Server RX98
- Changing Security Settings99
- Changing Device Information100
- E-Mail Settings101
- Registering Destinations104
- Registering a Custom Box105
- Printing a Document Stored in a Custom Box106
Transferring Data from Our Other Products108
- Migrating the Address Book108
- Load the Address Book Data110
3 Preparation before Use113
Using the Operation Panel114
- Operation Panel Keys114
Touch Panel Display115
- Home Screen115
- Editing the Home Screen116
- Display for Device Information119
- Display for Originals and Paper120
- Display of Keys that Cannot be Set120
- Original Preview121
- Enter Key and Quick No. Search Key123
- Help Screen124
- Accessibility Functions (Magnifying the View)125
Loading Paper126
- Before Loading Paper127
- Loading in the Cassettes128
- Load Paper129
- Loading Paper in the Multi Purpose Tray135
- Adjust the Multi Purpose Tray Size136
- Specifying Paper Size and Media138
Preparation for Sending a Document to a PC142
- Making a Note of the Computer Name and Full Computer Name142
- Making a Note of the User Name and Domain Name143
- Creating a Shared Folder, Making a Note of a Shared Folder144
- Configuring Windows Firewall (for Windows 7)148
Registering Destinations in the Address Book152
- Adding a Destination (Address Book)152
- Editing and Deleting Address Book Entries159
- Adding a Destination on One Touch Key (One Touch Key)160
4 Printing from PC163
- Printing from PC164
Printing by Airprint169
Printing Data Saved on the Printer170
- Private Print/Stored Job170
- Quick Copy/Proof and Hold172
- Printing the Document173
5 Operation on the Machine175
Loading Originals176
- Placing Originals on the Platen176
- Loading Originals in the Document Processor177
- How to Load Originals177
- Place the Originals178
Program179
- Registering Programs181
- Recalling Programs181
- Editing and Deleting Programs183
Application184
- Installing Applications184
- Activating/Deactivating Application185
- Deleting Applications187
Registering Shortcuts (Copy, Send, and Document Box Settings)188
- Adding Shortcuts188
- Editing and Deleting Shortcuts189
Using the Internet Browser190
- Launching and Exiting the Browser190
- Using the Browser Screen191
Copying192
- Basic Operation192
- Reserve Next194
- Canceling Jobs195
- Interrupt Copy196
Sending197
- Basic Operation198
- Specifying Destination200
- Choosing from the Speed Dial203
- Entering a New E-Mail Address203
- Specifying a New Pc Folder205
- Checking and Editing Destinations208
- Confirmation Screen of Destinations209
- Send to Me (E-Mail)209
- Sending to Different Types of Destinations (Multi Sending)210
- Canceling Sending Jobs210
- WSD Scan/Dsm Scan211
- Wsd Scan212
- Scanning Using TWAIN215
- Scanning a Document Stored in a Custom Box217
- Scanning with FMU Connection219
How to Use the FAX Function220
What Is Document Box221
- Basic Operation for Document Box222
- Document List223
Using a Custom Box227
- Creating a New Custom Box (Add/Edit Box)227
- Editing Custom Box229
- Storing Documents (Store File)230
- Printing Documents (Print)231
- Sending Documents (Send)232
- Send to Me from Box (E-Mail)233
- Editing Documents234
- Deleting Documents238
Job Box239
- Outputting Repeat Copy Jobs239
- Form for Form Overlay240
- Storing a Form240
- Deleting a Form Stored241
Printing Documents Stored in Removable USB Memory242
Saving Documents to USB Memory (Scan to USB)244
Check the USB Memory Information245
Removing USB Memory246
6 Using Various Functions247
Functions Available on the Machine248
- Copy248
- Send250
- Store File252
- Custom Box (Store File, Printing, Send)252
- Removable Memory (Store File, Printing Documents)256
- Removable Memory (Store File, Printing Documents)257
Functions258
- Original Size258
- Paper Selection259
- Mixed Size Originals260
- Selecting How to Copy Originals261
- Original Orientation262
- Collate/Offset263
- Staple/Punch264
- Paper Output267
- Density267
- Original Image268
- Ecoprint269
- Color Selection269
- Color Balance271
- Hue Adjustment272
- One-Touch Image Adjust273
- Sharpness275
- Background Density Adj275
- Saturation276
- Prevent Bleed-Thru276
- Zoom277
- Zoom Entry278
- Combine281
- Layout Image282
- Margin/Centering, Margin, Centering283
- Border Erase284
- Booklet286
- Duplex288
- Cover291
- Form Overlay292
- Page #293
- Memo Page295
- Poster296
- Image Repeat297
- Text Stamp298
- Bates Stamp300
- Continuous Scan302
- Auto Image Rotation303
- Negative Image303
- Mirror Image303
- Job Finish Notice304
- File Name Entry304
- Priority Override305
- Repeat Copy305
- OHP Backing Sheet306
- DP Read Action307
- Skip Blank Page307
- 2-Sided/Book Original, Book Original308
- Sending Size309
- File Format310
- Pdf Encryption Functions312
- File Separation313
- Scan Resolution, Resolution313
- E-Mail Subject/Body313
- Send and Print314
- Send and Store314
- FTP Encrypted TX315
- File Size Confirmation315
- Delete after Printed315
- Delete after Transmitted315
- Storing Size316
- Encrypted PDF Password316
- JPEG/TIFF Print317
- XPS Fit to Page317
7 Status/Job Cancel319
Checking Job Status320
- Displaying Status Screens321
- Details of the Status Screens322
- Checking Detailed Information of Jobs327
Checking Job History329
- Displaying Job History Screen330
- Checking the Detailed Information of Histories331
- Sending the Log History331
Job Operation332
- Pause and Resumption of Jobs332
- Canceling of Jobs332
- Priority Override for Waiting Jobs333
- Reordering Print Jobs334
Device/Communication335
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)336
8 System Menu337
Default Setting on the Machine (System Menu)338
- Operation Method338
- System Menu Settings340
- Cassette/Mp Tray Settings340
- Cassette/Mp Tray Settings343
- Mp Tray Setting344
- Common Settings345
- Default Screen345
  - Keyboard Layout346
  - Original/Paper Settings346
- Error Handling350
  - Orientation Confirmation352
  - Color Toner Empty Action352
  - Function Defaults353
  - System Stamp356
- Usb Keyboard Type356
  - Offset Documents by Job360
  - Low Toner Alert Level360
  - Offset One Page Documents360
  - Display Status/Log360
  - Customize Status Display361
  - Function Key Usage361
  - Message Board Settings362
  - Remote Printing362
- Home363
- Copy363
- Send364
- File Format for Send and Forward366
- Document Box/Removable Memory369
- Fax370
- Printer370
- Report372
- Result Report Settings373
- Admin Report Settings373
- Sending Log History374
- Login History Settings375
- Device Log History Settings376
- Secure Comm. Error Log377
- System/Network378
- Protocol Settings380
- Lan Interface381
- Restart Network381
- Optional Network382
- Security Level384
- Network Interface (Send)384
- Interface Block Setting385
- Data Security385
- Document Guard386
- Optional Function387
- Restart Entire Device387
- Edit Destination388
- User Login/Job Accounting388
- Address Book388
- Print List388
- User Property389
- Date/Timer/Energy Saver389
- Adjustment/Maintenance392
- Internet394
- Application394
9 User Authentication and Accounting (User Login, Job Accounting)395
User Login396
- First User Login Administration396
- User Login Setting396
- User Login398
- Authentication Security400
- Password Policy Settings401
- Adding a User (Local User List)402
- Changing User Properties405
- Local Authorization409
- Group Authorization Set409
- Group List410
- Guest Authorization Set412
- Guest Property412
- Obtain NW User Property415
- Simple Login Settings417
- Simple Login Key417
- ID Card Settings420
Job Accounting Setting421
- First Job Accounting Setup421
- Job Accounting423
- Login/Logout423
- Job Accounting Access424
- Job Accounting (Local)425
- Print Accounting Report425
- Accounting List426
- Adding an Account426
- Managing Accounts427
- Restricting the Use of the Machine428
- Default Setting430
- Count by Paper Size431
- Counting the Number of Pages Printed432
- Apply Limit435
- Copier/Printer Count435
Unknown ID Job436
10 Troubleshooting437
Regular Maintenance438
- Cleaning438
- Slit Glass439
- Toner Container Replacement442
- Waste Toner Box Replacement445
- Replacing Staples447
- Disposing of the Punch Waste448
Troubleshooting449
- Solving Malfunctions449
- Responding to Messages455
- Responding to Send Error464
- Adjustment/Maintenance467
- Tone Curve Adjustment469
- Drum Refresh470
- Laser Scanner Cleaning471
- Developer Refresh471
- Clearing Paper Jams472
- Clearing a Staple Jam485
11 Appendix487
Optional Equipment488
- Overview of Optional Equipment488
- Optional Applications493
Character Entry Method495
- Entry Screens495
- Entering Characters497
Paper498
- Basic Paper Specifications498
- Supported Paper498
- Choosing the Appropriate Paper499
  - Supported Paper Sizes499
  - Moisture Content500
- Special Paper502
Specifications507
- Common Functions507
- Copy Functions509
- Printer Functions509
- Scanner Functions510
- Document Processor (Option)511
- Paper Feeder (500-Sheet X 2) (Option)511
- Large Capacity Feeder (1,500-Sheet X 2) (Option)512
- 1,000-Sheet Finisher (Option)512
- Hole Punch Unit (Option)513
Glossary514
- Auto Paper Selection514
- Default Gateway514
- Ecoprint Mode515
- Ip Address515
  - Printer Driver516
  - Subnet Mask517
Index519

Utax 2500ci - Regular Maintenance Procedures

Table of Contents

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