Chapter 2 Faxing with Microsoft Outlook Forms
12 OmniTouch Fax Server User Guide - 8AL_90216_USAA ed.01
Adding recipient information to manual addressing
OmniTouch Fax Server offers a means of adding information about
recipients when sending faxes. This information appears in the cover
sheet you use and is stored with the fax in the OmniTouch Fax Server
database. Recipient information can include such items as the
recipient’s name, the company, job title, and so forth.
If you do not enter this additional recipient information when you
manually address a fax, the only information that OmniTouch Fax
Server stores is the fax number.
A recipient’s name can be entered by specifying it in the following
format.
[FAX:recipient_name@fax_number]
For example: [FAX:John Smith@1234567]
When you use this format, every thing that appears before the @ sign
is written to the First Name placeholder in the cover. Note that the @
is mandatory when the recipient’s name is specified.
Additional recipient information is specified using variables in the
following format.
/variable=value
When used in manual address, the variable appears as follows:
[FAX:/variable=value@fax_number]
For example: [FAX:/Company=ABC
Industries@1234567]
The words ABC Industries would be written to the Company
placeholder in the cover sheet.
You can enter as many variables in the manual address format as you
wish. For example:
[FAX/first=John/last=Smith/Company=ABC Industries/bc=232ABC@1234567]
specifies the recipient’s first and last names, the name of the
company, and the billing code. This information will appear in the
cover sheet and be stored with the fax in the OmniTouch Fax Server
database.
Of course, the variables you enter here must correspond to the
placeholders in the cover sheet you are using. For example, the only
recipient information to appear in the ConsiceCentered.cse cover
sheet are the recipient’s name, company, and destination, that is,
the fax number. You can enter the /Cellular variable to add the
recipient’s cellular phone number, but it will not appear in the cover
sheet. However, the information will be recorded with the fax in the
OmniTouch Fax Server database.
To Next Page
Loading...