Ricoh Aficio SP 3400SF

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Getting Started

B Pinch the clip on the side paper guide and slide it to match the standard

size.

When loading custom size paper, position the paper guide slightly wider

than the actual paper size.

BSP071S

BSP061S

Main Page

Default Chapter1
- User Guide1
- Table of Contents3
1 Guide to the Machine11
Introduction11
- Trademarks11
- Disclaimer12
Manuals for this Machine13
Machine Types14
How to Read this Manual15
- Symbols15
- Notes15
Using Manuals16
- Installing Manuals on Your Computer16
- Opening Manuals17
- Removing Manuals from Your Computer18
Feature Highlights19
- Using the Machine as a Printer19
- Using the Machine as a Copier21
- Using the Machine as a Scanner24
- Using the Machine as a Fax Machine28
Guide to Components31
- Exterior: Front View31
- Exterior: Rear View32
- Interior33
- Print Cartridge33
- Control Panel34
2 Getting Started37
Installing the Machine37
- Where to Put the Machine37
- Unpacking40
- Turning the Power on45
- Initial Setup47
- Changing Operation Modes48
- Saving Energy49
- Multi-Access50
Connecting the Machine52
- Connecting with USB Cable52
- Connecting with Network Cable52
  - Reading the LED Lamps54
- Connecting to a Telephone Line54
Configuring the Machine56
- Configuring the IP Address Settings56
  - Setting the Machine to Receive an IP Address Automatically56
  - Assigning the Machine's IP Address Manually57
- Configuring Telephone Network Settings60
Sharing the Printer on a Network63
Installing the Optional Paper Feed Unit64
- Installing the Paper Feed Unit TK1080 (Tray 2)64
Paper and Other Media66
- Supported Paper for each Tray66
- Specifications of Paper Types68
- Plain Paper68
  - Thin Paper69
  - Recycled Paper69
- Preprinted Paper69
- Prepunched Paper70
50 L71
- Label Paper71
- Ohp Transparencies71
- Unsupported Types of Paper72
- Paper Storage Precautions73
- Printable Area73
Loading Paper75
- Loading Paper in Tray 175
  - Loading Legal Size Paper79
- Loading Paper in Tray 284
- Loading Paper in the Bypass Tray87
  - Loading Envelopes89
- Specifying Paper Type and Paper Size91
Placing Originals94
- About Originals94
- Placing Originals96
  - Placing Originals on the Exposure Glass96
  - Placing Originals in the Auto Document Feeder97
Entering Characters98
- Value Input Mode98
- Fax Number Input Mode98
- Text Input Mode100
Restricting Machine Functions According to User101
- Enabling the User Restriction Settings101
  - Modifying User Entries103
  - Deleting User Entries104
When a Message Requesting a User ID Appears105
3 Using the Printer Function107
Configuring Option and Paper Settings107
- Windows108
- Mac os X 10.3108
- Mac os X 10.4109
- Mac os X 10.5109
Accessing the Printer Properties110
- Accessing the Printer Properties from the [Printers and Faxes] Window110
- Accessing the Printer Properties from an Application111
  - Windows111
  - Mac os X111
Basic Operation in Printer Mode112
- If a Paper Mismatch Occurs112
  - Continuing Printing Using Mismatched Paper113
  - Resetting the Print Job113
- Canceling a Print Job114
  - Canceling a Print Job before Printing Has Started114
  - Canceling a Print Job While Printing115
Printing Confidential Documents116
- Storing a Locked Print File116
- Printing a Locked Print File117
- Deleting a Locked Print File118
- Checking Which Locked Print File Jobs Have Been Canceled119
Manual Duplex122
Using Various Print Functions123
- Print Quality Functions123
- Print Output Functions123
4 Using the Copier Function125
The Screen in Copier Mode125
Basic Operation in Copier Mode126
- Canceling a Copy128
Making Enlarged or Reduced Copies129
Combining Multiple Pages131
- Copying Two or Four Pages Onto One Sheet131
- Copying both Sides of an ID Card Onto One Side of Paper134
Making 2-Sided Copies136
- Making 2-Sided Copies Automatically (Type 2 Model)136
- Making 2-Sided Copies Manually (Type 1 Model)138
Specifying Scan Settings140
- Adjusting Image Density140
- Selecting the Document Type According to Original141
5 Using the Scanner Function143
The Screen in Scanner Mode143
Registering Scan Destinations144
- Modifying Scan Destinations149
- Deleting Scan Destinations150
Scanning Using the Control Panel151
- Basic Operation for Scan to E-Mail/Ftp/Folder151
  - Specifying the Scan Destination153
- Basic Operation for Scan to USB155
- Specifying the Scan Settings157
Scanning from a Computer161
- Basic Operation for TWAIN Scanning161
6 Using the Fax Function167
The Screen in Fax Mode167
Setting the Date and Time168
Registering Fax Destinations170
- Registering Fax Destinations Using the Control Panel170
- Registering Fax Destinations Using Web Image Monitor174
  - Modifying Fax Destinations175
  - Deleting Fax Destinations176
Sending a Fax177
- Selecting Transmission Mode177
- Basic Operation for Sending a Fax178
  - Canceling a Fax180
- Specifying the Fax Destination181
- Useful Sending Functions187
- Specifying the Scan Settings189
  - Adjusting Image Density189
  - Specifying the Resolution190
Using the Fax Function from a Computer (LAN-Fax)191
- Configuring the LAN-Fax Address Book191
- Basic Operation for Sending Faxes from a Computer198
  - Canceling a Fax199
- Configuring Transmission Settings200
  - Settings You Can Configure in the LAN-Fax Driver's Properties201
Receiving a Fax202
- Selecting Reception Mode202
- Receiving a Fax in Manual Mode204
- Receiving a Fax in Fax Only Mode204
- Receiving a Fax in FAX/TEL Mode205
- Receiving a Fax in FAX/TAD Mode206
7 Configuring the Machine Using the Control Panel207
Basic Operation Using the Menu Screen207
Menu Chart209
Copy Settings212
- Changing Copy Settings212
- Copy Setting Parameters213
Scanner Settings217
- Changing Scanner Settings217
- Scanner Setting Parameters218
Fax Transmission Settings220
- Changing Fax Transmission Settings220
- Fax Transmission Setting Parameters221
Fax System Settings223
- Changing Fax System Settings223
- Fax System Setting Parameters224
Fax Directory Settings227
- Registering Fax Destinations in Fax Quick Dial/Speed Dial227
- Fax Directory Parameters227
Machine Settings228
- Changing Machine Settings228
- Machine Setting Parameters229
Network Settings235
- Changing Network Settings235
- Network Setting Parameters236
Reports Print238
- Printing the Configuration Page238
- Types of Report238
- Reading the Configuration Page239
- Reading the Activity Report240
- Reading the Memory List241
- Reading the Scan Transmission Log242
Administrator Settings243
- Changing Administrator Settings243
- Administrator Setting Parameters244
PDL Settings248
- Changing PDL Settings248
- PDL Setting Parameters249
8 Configuring the Machine Using Web Image Monitor253
Displaying the Main Page255
- Changing the Interface Language255
Checking the System Information256
- Checking the Status Information256
- Checking the Counter Information257
- Checking the Machine Information258
Configuring the Machine Settings259
- Configuring the Speaker Volume259
- Configuring the Paper Settings260
- Specifying the Size of Paper for Printing Copies261
- Specifying the Tray for Printing Faxes262
- Specifying the Tray Priority for the Printer Function263
- Configuring Toner Saver Mode263
Registering Destinations264
Restricting Machine Functions According to User265
Configuring the Network Settings266
- Checking the Network Status266
- Configuring the Network Application Settings267
- Configuring the DNS Settings268
- Configuring the Alert Message Settings269
- Configuring the SNMP Settings270
- Configuring the SMTP Settings271
Printing Reports273
Configuring the Administrator Settings274
- Configuring the Password274
- Restoring the Default Settings274
- Backing up the Machine's Settings275
- Restoring the Machine's Settings from a Backup File276
- Configuring the Date and Time Settings277
- Configuring the Power Saver Mode Settings278
9 Troubleshooting279
Overview279
Common Problems280
Paper Feed Problems281
- Removing Printing Jams282
  - Removing Inner/Lower/Upper Jam283
  - Removing Bypass Tray Jam285
- Removing Outer/Duplex Jam288
- Removing Scanning Jams293
Print Quality Problems297
- Checking the Condition of the Machine297
Printer Problems298
- Changing the Printer Driver Settings299
- Print Positions Do Not Match Display Positions299
- Adjusting Printing Position300
Copier Problems303
Scanner Problems305
Fax Problems306
Error and Status Messages on the Screen309
Replacing the Print Cartridge317
10 Maintenance323
Cleaning323
- Cautions to Take When Cleaning323
- Cleaning the Friction Pad and Paper Feed Roller324
- Cleaning the Exposure Glass326
- Cleaning the Auto Document Feeder326
Moving the Machine327
- Moving over a Short Distance327
- Moving over a Long Distance328
Disposal329
Where to Inquire330
Consumables331
- Print Cartridges331
11 Appendix333
Specifications of the Machine333
- General Function Specifications333
- Printer Function Specifications335
- Copier Function Specifications335
- Scanner Function Specifications336
- Fax Function Specifications337
Specifications of Options338
- Paper Feed Unit TK1080338
Electromagnetic Interference339
Information about Installed Software340
- Expat340
- Jpeg Library340
Index341
- Software Installation Problems356

Ricoh Aficio SP 3400SF - Page 76

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