Scan to PC
WorkCentre 7425/7428/7435
User Guide
139
Using the Scan to Email and Copy to Folder Tools
Use the Scan to Email or Copy to Folder tools in the Xerox Scan Utility to attach scanned images to
email messages or copy them to local or network folders.
• Scan to Email Tab on page 139
• Using an Email Profile for Scanned Image Attachments on page 139
• Selecting New Email Settings to Send Scanned Image Attachments on page 140
• Copy to Folder Tab on page 140
• Using a Folder Profile When Copying Scanned Images to a Folder on page 140
• Selecting New Folder Settings When Copying Scanned Images to a Folder on page 141
• Deleting Image Files Using the Xerox Scan Utility on page 141
Scan to Email Tab
When sending scanned images as attachments to email, you can use a saved email profile or manually
enter one or more addresses, a subject and message text.
Using an Email Profile for Scanned Image Attachments
To send scanned images as attachments in an email using an email profile:
1. Access the Xerox Scan Utility on your computer:
• Windows: Right-click the Xerox Scan Utility icon in the taskbar, then select Open Xerox Scan
Utility. If the icon does not appear in the taskbar, click Start, select All Programs (or Programs
if you are using Windows Classic View), select Xerox Office Printing, select Scanning, then
select Xerox Scan Utility.
• Macintosh: Click the Xerox Scan Utility icon in the dock, or navigate to
Applications/Xerox/Xerox Scan Utility and double-click on Xerox Scan Utility.app.
2. Select the Scan to Email.
3. Select one or more images you want to send in an email.
4. Select the profile you want to use from the Email Profiles drop-down list.
The fields for Attachment Base Name, To, CC, Subject, and Message display information that
applies to the saved profile.
5. If desired, enter a different name in the Base Attachment Name field and select new email
settings. The Xerox Scan Utility adds the scan date and time information for each image to the end
of the file name.
Note: For example, if you scan an image at 10:15:07 AM on April 27, 2008, select PDF as the file
name extension, then enter the new file name report in the Base Attachment Name field, the
actual file name becomes: report_2008-04-27_10.15.07.pdf.
6. Click the Copy to Email button to open your email application. The selected images are attached
to the email.
7. If desired, make additional changes to the email message, then send the email.
8. For more information, see Managing Xerox Scan Utility Folder and Email Profiles on page 136.
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