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Altigen MaxCommunicator User Manual

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MaxCommunicator™
Manual
MAX Communication Server
Release 6.0
6/2008 4503-0001-6.0

Table of Contents

Other manuals for Altigen MaxCommunicator

Questions and Answers:

Altigen MaxCommunicator Specifications

General IconGeneral
BrandAltigen
ModelMaxCommunicator
CategorySoftware
LanguageEnglish

Summary

CHAPTER 1 About MaxCommunicator

New in Release 6.0

Details new features in the latest software release.

Microsoft Outlook and Outlook Express Support

How MaxCommunicator integrates with Microsoft Outlook.

ACT!/GoldMine® Support

Integration with ACT! and GoldMine contact management.

Licensing

Required AltiGen licenses for MaxCommunicator features.

CHAPTER 2 Installation

Pre-Installation Checklist

Steps to verify before installing MaxCommunicator.

Installing MaxCommunicator on a Client System

Guide for installing the software on a client machine.

Uninstalling MaxCommunicator

Procedure to remove the MaxCommunicator software.

Automatic Upgrade

How the software updates automatically from the server.

Downgrade Procedure

Steps to revert to an earlier version of the software.

Warranty

What The Warranty Covers

Details the scope of the product warranty.

How Long the Warranty Is Effective

Duration of the warranty period for AltiGen products.

Whom the Warranty Protects

Specifies the warranty is for the first end user purchaser.

What the Warranty Does Not Cover

Lists exclusions from the product warranty coverage.

How to Obtain Service

Instructions for getting technical support and service.

Effect of State Law

Explains legal rights and variations by state.

Sales Outside the U.S.A.

Guidance for products sold outside the United States.

CHAPTER 3 Getting Started

Logging In

Process to sign into the MaxCommunicator system.

Version Mismatch Dialog Box

Handling version conflicts between client and server.

Logging In Remotely

Instructions for accessing the system from a remote location.

IP Extensions Using IPTalk

Using IP extensions with the IPTalk feature.

When Connection Is Broken

What to do if the connection to the server is lost.

Overview of the Main Window

Explanation of the primary user interface elements.

Click a Number to Make a Call

How to initiate a call by clicking a number.

Status Bar

Functionality and information displayed on the status bar.

Toolbar Buttons

Overview of the single-click function buttons.

Call Information Panel

Displays details and states of active calls.

Tabbed Pages

Description of the various tabbed sections for managing calls.

Changing Activity Status and Recording Activity Greetings

How to set your availability and record greetings.

Turning Do Not Disturb On and Off

Enabling and disabling the Do Not Disturb feature.

Minimizing, Shrinking, and Exiting MaxCommunicator

Managing the application window size and closing it.

Using the Windows Tray Phone Icon

Functionality of the application icon in the system tray.

Searching in the Tabbed Windows

How to search within different tabbed sections.

Customizing the Display

Options for personalizing the user interface appearance.

CHAPTER 4 Handling Calls with MaxCommunicator

Answering Calls

Steps to accept an incoming phone call.

Dialing Out

How to make outgoing calls from the application.

Dialing Speed Dial Numbers

Using pre-configured speed dial numbers for calls.

Redialing

How to redial the last dialed number.

Placing Calls on Hold

Steps to put an active call on hold.

Using Call Waiting

Managing multiple incoming calls while on an active call.

Transferring Calls

Methods for transferring calls to other extensions.

Conference Calls

Information on setting up and managing conference calls.

Station Conferencing

How to add parties to an existing call for conferencing.

MeetMe Conference

Scheduling and joining scheduled conference meetings.

Working in the MeetMe Conference Window

Navigating and managing within the MeetMe conference interface.

Creating a Meeting

Steps to set up a new MeetMe conference meeting.

E-mailing a Meeting Invitation

Sending invitations for MeetMe conferences via email.

Starting and Stopping a Meeting

How the meeting host initiates and ends a conference.

What the MeetMe Conference Host Can Do

Host's capabilities for managing participants during a conference.

Continuing a Meeting Beyond Its Duration Time

How meetings can extend past their scheduled end time.

Joining a MeetMe Conference

Procedure for participants to join an ongoing MeetMe conference.

Recording Calls

Overview of the voice call recording feature.

Recording on Demand

How to initiate call recording during an active call.

Using Account Codes

Associating calls with codes for billing or tracking.

Using Voice Mail

Accessing and managing voice messages.

Dealing with Voice Mail

Operations for listening to and managing voicemails.

Saving Remotely or Locally

Options for saving voice messages as files.

Deleting Messages

How to remove unwanted voice mail messages.

Returning a Call

Procedure to call back a voice message.

Attaching a Note

Adding text notes to voice mail messages.

Forwarding Voice Mail

Sending voice messages to other extensions or groups.

CHAPTER 5 Configuring Your MaxCommunicator

General Information

Basic settings like password and trunk access.

Default Trunk Access

How the system selects trunk codes for outgoing calls.

Other General Options

Configuration for specific features like Link Tie and Centrex.

Call Handling

Settings for incoming call routing and behavior.

One Number Access (ONA)

Receiving calls regardless of location.

Before You Set Up ONA

Prerequisites and conflicts for setting up ONA.

Setting Up One Number Access

Step-by-step guide to configure ONA.

Message Notification

How to receive alerts for new voice messages.

Call Alert Options

Settings for how MaxCommunicator alerts you to incoming calls.

Voice Mail Play Options

How voice messages are played back (handset/soundcard).

CRM Integration

Connecting with contact management software.

Tab Layout

Customizing which tabs are visible in the application.

Theme Selection

Choosing the visual theme for the application.

IPTalk

Configuration settings for the IPTalk feature.

Log

Enabling logging for troubleshooting purposes.

Appendix A Errors and Troubleshooting

Errors and Troubleshooting

Common error messages and their solutions.

Troubleshooting IP Connectivity from a Remote Location

Steps to diagnose remote connection issues.

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