Special feature: Guest mailboxes IP Series
D.4
Virtual Mailbox Key
If you frequently pick up messages from another user’s IP Feature Phone or have someone else
monitor your mailbox, ask the user to dedicate a programmable feature key (see also “Programmable
feature keys,” page A.32) on his/her IP Feature Phone as a Virtual Mailbox Key for your mailbox.
Then, when you have new messages, the designated key on the other user's IP Feature Phone will
blink rapidly, whereupon you can press it to connect automatically to your mailbox. To set the
programmable feature key as a Virtual Mailbox Key, press VOICEMAIL * [your guest mailbox
number] — for example, if your guest mailbox number is 485, press VOICEMAIL * 4 8 5 on the other
user's IP Feature Phone.
You can pick up messages when away from the office or from an analog station. Since the display is
not available to you, message handling will operate slightly differently.
To retrieve your message from a remote location:
1. If the auto attendant’s main greeting answers your call, press * and enter your mailbox number.
If the operator or another user answers your call, have the person transfer you (by pressing
VOICEMAIL and *, then pressing your station key [or entering your mailbox number] and then
hanging up).
2. If required, enter your password.
3. The IP Series system will announce the number of new and old messages, and will start
playback of messages starting with the oldest new message and continue until all messages
and recordings have played or you press * to disconnect.
Functions available during off-premises voice mail message retrieval
Key Function Description
2 Hear time/date Pauses the message, plays the time/date when the
message was left and resumes.
5
Access user
programming
Access certain user-programmable features.
Note: Fast forward is not available from a
remote location.
8 Main greeting Goes to the main greeting.
0 Operator Transfers you to the operator.
# Leave message Lets you leave a message in another mailbox. At the
prompt, enter the desired mailbox number.
* Disconnect Disconnects you from the system. Always press *
before hanging up (if you press it during message
playback, the system will save the playing message
and any other currently unsaved messages in your
mailbox).
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