Using Various Functions > Functions
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OCR Text Recognition (Option)
When PDF, High Comp. PDF, Word, Excel, or PowerPoint is selected for the file format, you can create Searchable
file by running OCR on the scanned document. Select [OCR Text Recognition] > and then On, select the language
of the document, and select [OK].
NOTE
• This function can only be used when the optional OCR Scan Activation Kit is installed.
➡ Scan Extension Kit(A) AC <Scan function expansion kit (Activate)> (page 731)
• This function cannot be set when you send from the Custom Box.
• If the proper language is not selected, file creation may take a long time or the creation may fail. The default
language can be changed in System Menu.
➡ Primary OCR Language (page 439)
• If you do not set an original in the correct orientation, the text of the document may not be recognized as
characters. In addition, it may take some time to create the file. Check that the original orientation is correct.
• The accuracy of the text recognition depends on the original condition. The following condition may result in
decreasing the recognition accuracy.
- Repeatedly copied documents (as copied copy)
- Received faxes (with low resolution)
- Originals with the character space too narrow or wide
- Originals with the lines on the text
- Originals with the special fonts
- Binding part of the book
- A handwritten texts
Item Description
Off Do not create Searchable file.
On Create Searchable file.
Select the language to extract from the languages that appear on the
touch panel.
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