Fax/Internet Fax
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Fax
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Specifying a Destination Using the Address Book
This section describes how to use the address book to specify recipients.
The address book shows the fax numbers registered to the address numbers.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
Important • When the Server Fax feature is used for fax transmission, the attributes other than [Fax
Number], [Recipient Name], and [Index] are ignored in Address Book.
1
Select [Address Book].
2
From the pull-down menu of [Address
Books] on the [Fax Address Book] screen,
select [List all public entries], [Retrieve fax
entries using index], [List all group entries],
or [Search Network] to search fax numbers.
If you want to specify multiple recipients, specify the
recipients one after another.
3
Select items you want to specify for a
recipient, and select [Save].
Note • If you uncheck the check box of a recipient, the recipient will be deleted from the displayed
list. You can also delete recipients by selecting the <C> button.
4
Repeat Steps 2 and 3 as necessary.
Using the Address Book
You can search for the fax numbers of recipients using List All Public Entries, Retrieve
Fax Entries Using, List All Group Entries, and Search Network.
You can set the starting numbers of address numbers in the System Administration mode. For how to
change the settings, refer to "5 Tools" > "Fax Service Settings" > "Screen Defaults" > "Address Book
Speed Dial Default" in the Administrator Guide.
îš„List All Public Entries
Displays the list of registered recipients.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
items you want to set for a recipient, and select [+ Add].
îš„Retrieve Fax Entries Using Index
Allows you to search for the fax numbers of recipients using texts and numbers
specified when registering address numbers.
îš„List All Group Entries
Allows you to search for the pre-registered group dial numbers.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
items that you want to specify for a recipient, and select [Setup].
For more information on how to register groups dial numbers, refer to "5 Tools" > "Setup" > "Create
Fax Group Recipients" in the Administrator Guide.
îš„Search Network
Allows you to search for fax numbers not in the local address book but the one
registered in a server on a network. Set any items for [Name], [Fax Number], [Custom
Item], and select [Search Now]. Select items you want to specify for a recipient, and
select [+ Add].
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