Preparation before Use > Registering Destinations in the Address Book
175
Add the group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When
adding a group, a maximum of 50 groups can be added in the Address Book.
NOTE
To add a group, you need individually added destinations. Register one or more individual destinations as needed
before proceeding. Up to 100 destinations for the E-mail, FAX, and a total of 5 destinations for the FTP and SMB
can be registered per group.
1
Display the screen.
[System Menu / Counter] key > [FunctionSettings] > [Address Book] > [Add/Edit Machine Address Book] >
[Add] > [Group]
2
Add the name.
1 Enter an address number.
To have the number assigned automatically, select [Auto] (0000).
NOTE
• Address Number is an ID for a destination. You can select any available number out of 200 numbers
for contacts and 50 numbers for groups.
• If you specify an address number that is already in use, an error message appears when you select
[Save] and the number cannot be registered. If you set [Auto] (0000) as the address number, the
address is registered under the lowest available number.
2 Enter the group name displayed on the Address Book.
NOTE
For details on entering characters, refer to the following:
➡ Character Entry Method (page 742)
3
Select the destinations.
1 Select destinations (contacts) to add to the group.
Put a checkmark in the checkbox to select an item and remove the checkmark to cancel the selection.
NOTE
Destinations can be sorted or searched by destination name or address number.
➡ Choosing from the Address Book (page 265)
4
Check if the group entry is correct > [Save]
The group is added to the Address Book.
To add a new address to the One Touch Key, select [Save] and follow the on-screen instructions to enter the
necessary information.
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