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Ricoh
All in One Printer
MP C2503 Series
Ricoh MP C2503 Series
662 pages
Manual
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Web Image Monitor: Reset Printer Job
These settings are in [Device Management].
Settings
User
Mach
N/W
File
Unset
Set
[Reset Current Job]
–
R/W
–
–
–
–
[Reset All Jobs]
–
R/W
–
–
–
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9. List of Operation Privileges for Settings
362
641
643
Table of Contents
Main Page
Table of Contents
3
How to Read the Manuals
4
Symbols Used in the Manuals
4
Disclaimer
4
Notes
5
Machine Types
5
1 Manuals Provided with this Machine
7
Manuals for this Machine
7
Manuals List
9
How to Use the Operating Instructions
11
Formats of the Operating Instructions
11
Reading the HTML Manuals on the CD-ROM
11
Installing and Opening the HTML Manuals
12
Reading the PDF Manuals on the CD-ROM
12
2 Safety Information for this Machine
15
Safety Information
15
Safety During Operation
15
Safety Precautions to be Followed
15
Handling Power Cords and Power Cord Plugs
16
Handling the Main Machine
18
Safety Labels of this Machine
24
Positions of WARNING and CAUTION Labels
24
Power Switch Symbols
26
3 Other Information for this Machine
27
Laws and Regulations
27
Duplication and Printing Prohibited
27
Laser Safety
27
Notes to USA Users of FCC Requirements
27
Important Safety Instructions for Facsimile Unit
30
Notes to Canadian Users of Facsimile Unit
31
Other Information
32
Notes to Users in the State of California (Notes to Users in USA)
32
4 Appendix
33
Trademarks
33
User Guide
37
Table of Contents
39
Default Chapter
44
How to Read the Manuals
44
Symbols Used in the Manuals
44
Model-Specific Information
45
Names of Major Features
46
1 What You Can Do with this Machine
47
Reducing My Costs
47
Converting Documents to Electronic Formats Easily
48
Registering Destinations
49
Operating the Machine more Effectively
50
Customizing the [Home] Screen
51
Making Copies Using Various Functions
52
Printing Data Using Various Functions
54
Utilizing Stored Documents
55
Sending and Receiving Faxes Without Paper
56
Sending and Receiving Faxes Via the Internet
58
Sending and Receiving Faxes by Using the Machine Without Fax Unit Installed
60
Using the Facsimile and the Scanner in a Network Environment
61
Embedding Text Information in Scanned Files
62
Preventing Information Leakage (Security Functions)
63
Centrally Controlling Scan Conditions and Distribution
64
Monitoring and Setting the Machine Using a Computer
65
Preventing Unauthorized Copying
66
2 Getting Started
67
Guide to Names and Functions of Components
67
Guide to Components (Mainly Europe and Asia)
67
Guide to Components (Mainly North America)
70
Guide to Functions of the Machine's Options
74
Guide to Functions of the Machine's External Options (Mainly Europe)
74
Guide to Functions of the Machine's External Options (Mainly Asia)
75
Guide to Functions of the Machine's External Options (Mainly North America)
77
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)
79
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)
82
Changing the Display Language
84
Changing the Display Language (When Using the Smart Operation Panel)
84
How to Use the [Home] Screen (When Using the Standard Operation Panel)
85
Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)
86
How to Use the [Home] Screen (When Using the Smart Operation Panel)
90
Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)
91
Registering Functions in a Program
95
Example of Programs
98
Turning On/Off the Power
101
Turning on the Main Power
101
Turning off the Main Power
101
When the Authentication Screen Is Displayed
102
User Code Authentication Using the Control Panel
102
Logging in Using the Control Panel (When Using the Standard Operation Panel)
102
Logging in Using the Control Panel (When Using the Smart Operation Panel)
103
Logging out Using the Control Panel (When Using the Standard Operation Panel)
104
Logging out Using the Control Panel (When Using the Smart Operation Panel)
104
Placing Originals
105
Placing Originals on the Exposure Glass (Mainly Europe and Asia)
105
Placing Originals on the Exposure Glass (Mainly North America)
105
Placing Originals in the Auto Document Feeder
106
3 Copy
109
Basic Procedure
109
Auto Reduce / Enlarge
111
Duplex Copying
113
Specifying the Original and Copy Orientation
115
Combined Copying
117
One-Sided Combine
118
Two-Sided Combine
119
Copying Onto Custom Size Paper from the Bypass Tray
122
Copying Onto Envelopes
123
Copying Onto Envelopes from the Bypass Tray
123
Copying Onto Envelopes from the Paper Tray
124
Sort
125
Changing the Number of Sets
126
Storing Data in the Document Server
128
4 Fax
129
Basic Procedure for Transmissions (Memory Transmission)
129
Sending Originals Using the Exposure Glass (Memory Transmission)
131
Registering a Fax Destination
132
Deleting a Fax Destination
133
Transmitting While Checking Connection to Destination (Immediate Transmission)
135
Sending Originals Using the Exposure Glass (Immediate Transmission)
136
Canceling a Transmission
138
Canceling a Transmission before the Original Is Scanned
138
Canceling a Transmission While the Original Is Being Scanned
138
Canceling a Transmission after the Original Is Scanned
139
Storing a Document
141
Sending Stored Documents
142
Printing the Journal Manually
144
5 Print
145
Quick Install
145
Displaying the Printer Driver Properties
146
Standard Printing
147
When Using the PCL 6 Printer Driver
147
Printing on both Sides of Sheets
148
When Using the PCL 6 Printer Driver
148
Types of 2 Sided Printing
148
Combining Multiple Pages into Single Page
149
When Using the PCL 6 Printer Driver
149
Types of Combine Printing
149
Printing on Envelopes
151
Configuring Envelope Settings Using the Control Panel
151
Printing on Envelopes Using the Printer Driver
152
Saving and Printing Using the Document Server
153
Storing Documents in Document Server
153
Managing Documents Stored in Document Server
154
6 Scan
155
Basic Procedure When Using Scan to Folder
155
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information
156
Registering an SMB Folder
158
Deleting an SMB Registered Folder
162
Entering the Path to the Destination Manually
163
Basic Procedure for Sending Scan Files by E-Mail
164
Registering an E-Mail Destination
165
Deleting an E-Mail Destination
167
Entering an E-Mail Address Manually
168
Basic Procedure for Storing Scan Files
169
Checking a Stored File Selected from the List
170
Specifying the File Type
172
Specifying Scan Settings
173
7 Document Server
175
Storing Data
175
Printing Stored Documents
177
8 Web Image Monitor
179
Displaying Top Page
179
9 Adding Paper and Toner
181
Precautions for Loading Paper
181
Loading Paper into Paper Trays
182
Loading Paper into the Bypass Tray
184
Printing from the Bypass Tray Using the Printer Function
185
Control Panel
188
Loading Orientation-Fixed Paper or Two-Sided Paper
190
Recommended Paper Sizes and Types
193
Thick Paper
200
Envelopes
201
Adding Toner
205
Sending Faxes or Scanned Documents When Toner Has Run out
207
Disposing of Used Toner
207
10 Troubleshooting
209
When a Status Icon Is Displayed
209
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing
211
When the Machine Makes a Beeping Sound
213
When You Have Problems Operating the Machine
214
When Multiple Functions Cannot be Executed Simultaneously
219
Messages Displayed When Using the Copy/Document Server Function
220
Messages Displayed When Using the Facsimile Function
224
When There Is a Problem Specifying the Network Settings
225
When the Remote Fax Function Cannot be Used
231
Messages Displayed When Using the Printer Function
234
Messages Displayed on the Control Panel When Using the Printer Function
234
Messages Printed on the Error Logs or Reports When Using the Printer Function
237
Messages Displayed When Using the Scanner Function
247
Messages Displayed on the Control Panel When Using the Scanner Function
247
Messages Displayed on the Client Computer
256
When Other Messages Appear
263
When There Is a Problem Scanning or Storing Originals
264
When the Home Screen Cannot be Edited (When Using the Standard Operation Panel)
265
When the Address Book Is Updated
266
When Data Cannot be Sent Due to a Problem with the Destination
267
When the Machine Cannot be Operated Due to a Problem with the User Certificate
267
When Problems Occur While Logging in
269
When the User Lacks Privileges to Perform an Operation
269
When the LDAP Server Cannot be Used
269
Index
271
Operating Instructions
279
Table of Contents
281
Default Chapter
289
Functions that Require Options
289
Main Software Names
290
1 Getting Started
291
Before Configuring the Security Function Settings
291
Before Using this Machine
292
Administrators and Users
294
Administrators
295
Configuring Administrator Authentication
296
Specifying Administrator Privileges
297
Registering and Changing Administrators
299
Using Web Image Monitor to Configure Administrator Authentication
302
Administrator Login Method
303
Logging in Using the Control Panel
303
Logging in Using Web Image Monitor
304
Administrator Logout Method
305
Logging out Using the Control Panel
305
Supervisor
306
Changing the Supervisor
307
2 Configuring User Authentication
309
Users
309
About User Authentication
310
Configuring User Authentication
311
User Code Authentication
314
Basic Authentication
317
Specifying Basic Authentication
317
Authentication Information Stored in the Address Book
319
Specifying Login User Names and Passwords
320
Specifying Login Details
321
Windows Authentication
323
Specifying Windows Authentication
325
Installing Internet Information Services (IIS) and Certificate Services
329
Creating the Server Certificate
331
If the Fax Number Cannot be Obtained
331
LDAP Authentication
333
Integration Server Authentication
338
Printer Job Authentication
343
Printer Job Types
343
Authfree" Command
346
Auto Registration to the Address Book
347
Automatically Registered Address Book Items
347
Data Carry-Over Setting for Address Book Auto-Program
347
User Lockout Function
349
Specifying the User Lockout Function
350
Canceling Password Lockout
350
Auto Logout
351
Authentication Using an External Device
353
3 Restricting Machine Usage
355
Restricting Usage of the Destination List
355
Preventing Changes to Administrator Settings
357
Limiting the Settings that Can be Changed by each Administrator
357
Prohibiting Users from Making Changes to Settings
357
Specifying Menu Protect
358
Copy Function
358
Fax Function
358
Printer Function
358
Scanner Function
359
Limiting Available Functions
360
Restricting Media Slot Access
362
Managing Print Volume Per User
363
Specifying Limitations for Print Volume
364
Specifying the Default Maximum Use Count
366
Specifying the Maximum Use Count Per User
367
Checking Print Volume Per User
368
Printing a List of Print Volume Use Counters
369
Clearing Print Volume Use Counters
371
Configuring the Auto-Reset Function
372
4 Preventing Leakage of Information from Machines
375
Specifying Address Book Access Permissions
375
Protecting the Address Book
375
Encrypting Data in the Address Book
377
Encrypting Data on the Hard Disk
379
Enabling the Encryption Settings
381
Backing up the Encryption Key
383
Updating the Encryption Key
383
Canceling Data Encryption
384
Deleting Data on the Hard Disk
386
Conditions for Use
386
Instructions for Use
386
Auto Erase Memory
386
Erase All Memory
391
5 Enhanced Network Security
395
Access Control
395
Enabling and Disabling Protocols
396
Enabling and Disabling Protocols Using the Control Panel
403
Enabling and Disabling Protocols Using Web Image Monitor
403
Specifying Network Security Level
405
Specifying Network Security Level Using the Control Panel
405
Specifying Network Security Level Using Web Image Monitor
406
Status of Functions under each Network Security Level
406
Protecting the Communication Path Via a Device Certificate
410
Creating and Installing a Device Certificate from the Control Panel (Self-Signed Certificate)
410
Creating and Installing a Device Certificate from Web Image Monitor (Self-Signed Certificate)
411
Creating the Device Certificate (Issued by a Certificate Authority)
412
Installing the Device Certificate (Issued by a Certificate Authority)
413
Installing an Intermediate Certificate (Issued by a Certificate Authority)
414
Configuring SSL/TLS
415
Enabling SSL/TLS
416
User Setting for SSL/TLS
417
Setting the SSL/TLS Encryption Mode
418
Enabling SSL for SMTP Connections
419
Configuring S/MIME
421
E-Mail Encryption
421
Attaching an Electronic Signature
423
Specifying Checking of the Certificate Valid Period
425
Configuring Pdfs with Electronic Signatures
427
Configuring Ipsec
428
Encryption and Authentication by Ipsec
428
Encryption Key Auto Exchange Settings
429
Ipsec Settings
430
Encryption Key Auto Exchange Settings Configuration Flow
436
Telnet Setting Commands
440
Configuring IEEE 802.1X Authentication
446
Installing a Site Certificate
446
Selecting the Device Certificate
447
Setting Items of IEEE 802.1X for Ethernet
447
Setting Items of IEEE 802.1X for Wireless LAN
449
Snmpv3 Encryption
451
Encrypting Transmitted Passwords
452
Specifying a Driver Encryption Key
452
Specifying an IPP Authentication Password
453
Kerberos Authentication Encryption Setting
455
6 Preventing the Leaking of Documents
457
Managing Folders
457
Deleting Folders
457
Changing the Password of a Folder
458
Unlocking Folders
459
Managing Stored Files
461
Configuring Access Permission for each Stored File
462
Changing the Owner of a Document
465
Configuring Access Permission for each User for Stored Files
465
Specifying Passwords for Stored Files
467
Unlocking Stored Files
468
Managing Locked Print Files
470
Deleting Locked Print Files
470
Changing the Password of a Locked Print File
472
Unlocking a Locked Print File
473
Unauthorized Copy Prevention / Data Security for Copying
475
Enabling Pattern Printing
476
Enabling Detect Data Security for Copying
477
Printing User Information on Paper
479
Enforced Storage of Documents to be Printed on a Printer
481
7 Managing the Machine
483
Managing Log Files
483
Using Web Image Monitor to Manage Log Files
484
Logs that Can be Managed Using Web Image Monitor
484
Attributes of Logs You Can Download
489
Specifying Log Collect Settings
514
Specifying Log Encryption
515
Downloading Logs
516
Number of Logs that Can be Kept on the Machine
516
Notes on Operation When the Number of Log Entries Reaches Maximum
518
Printer Job Logs
520
Deleting All Logs
521
Disabling Log Transfer to the Log Collection Server
521
Managing Logs from the Machine
522
Disabling Log Transfer to the Log Collection Server
522
Specifying Delete All Logs
522
Managing Logs from the Log Collection Server
523
Configuring the Home Screen for Individual Users
524
Warnings about Using User's Own Home Screens
524
Configuring the Browser Functions
526
Precautions for Using the Browser Function
526
Troubleshooting
526
Managing Device Information
528
Exporting Device Information
529
Importing Device Information
530
Troubleshooting
532
Managing Eco-Friendly Counter
534
Configuring the Display of Eco-Friendly Counters
534
Clearing a Machine's Eco-Friendly Counter
535
Clearing Users' Eco-Friendly Counters
535
Managing the Address Book
536
Specifying Auto Deletion of Address Book Data
536
Deleting All Data in the Address Book
536
Specifying the Extended Security Functions
537
Other Security Functions
545
Fax Function
545
Scanner Function
546
System Status
546
Confirming Firmware Validity
546
Restricting a Customer Engineer Operation
547
Additional Information for Enhanced Security
548
Settings You Can Configure Using the Control Panel
548
Settings You Can Configure Using Web Image Monitor
550
Settings You Can Configure When Ipsec Is Available/Unavailable
552
8 Troubleshooting
555
If a Message Is Displayed
555
If an Error Code Is Displayed
557
Basic Authentication
557
Windows Authentication
558
LDAP Authentication
562
Integration Server Authentication
566
If the Machine Cannot be Operated
569
9 List of Operation Privileges for Settings
575
How to Read
575
System Settings
576
Edit Home (When Using the Standard Operation Panel)
586
Copier / Document Server Features
587
Facsimile Features
593
Printer Functions
596
Printer Features
597
Scanner Features
601
Browser Features
603
Extended Feature Settings
604
Maintenance
605
Screen Features (When Using the Smart Operation Panel)
606
Edit Home (When Using the Smart Operation Panel)
608
Web Image Monitor: Display Eco-Friendly Counter
609
Web Image Monitor: Job
610
Web Image Monitor: Device Settings
612
Web Image Monitor: Printer
622
Web Image Monitor: Fax
626
Web Image Monitor: Scanner
628
Web Image Monitor: Interface
631
Web Image Monitor: Network
633
Web Image Monitor: Security
637
Web Image Monitor: @Remote
638
Web Image Monitor: Webpage
639
Web Image Monitor: Extended Feature Settings
640
Web Image Monitor: Address Book
641
Web Image Monitor: Reset Printer Job
642
Web Image Monitor: Reset the Machine
643
Web Image Monitor: Device Home Management (When Using the Standard Operation Panel)
644
Web Image Monitor: User's Own Customization (When Using the Smart Operation Panel)
645
Web Image Monitor: Screen Monitoring
646
Web Image Monitor: Customize Screen Per User
647
Web Image Monitor: Document Server
648
Web Image Monitor: Fax Received File
649
Web Image Monitor: Printer: Print Jobs
650
List of Operation Privileges for Stored Files
651
List of Operation Privileges for Address Books
653
Trademarks
657
Index
659
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