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Royal 580 User Manual

Royal 580
119 pages
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Table of Contents

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Royal 580 Specifications

General IconGeneral
BrandRoyal
Model580
CategoryCash Register
LanguageEnglish

Summary

Unpacking Your Cash Register and Setup

Standard Accessories

Lists the items included in the cash register package.

Initial Set Up

Provides step-by-step instructions for the initial configuration of the cash register.

Maintenance of Your Register

Covers essential maintenance practices and care instructions for the cash register.

Getting to Know Your Cash Register

Using This Manual

Explains how the manual is organized for easy reference and navigation.

How to Get Started

Guides users through the initial steps before operating the cash register.

Security System and Error Conditions

Seven-Way Security System

Details the various security features integrated into the cash register.

Error Conditions

Explains common error tones, display indicators, and their meanings.

Control Lock System

The Control Lock

Describes the function of the control lock and its different operating modes.

Control Keys

Identifies the purpose and function of the control and drawer lock keys.

Keyboard Functions

Clear Key [CLEAR]

Explains the function of the Clear key for correcting entries and alarms.

Void/Error Correction [VOID/EC]

Details the use of the Void/EC key for correcting processed entries and sales.

Display Windows

Operator Display

Describes the front display showing entries and transaction information.

Customer Display

Explains how to position and use the rear customer display.

Printer

Description of Part Function

Details the components of the printer and their respective functions.

Battery System

Back-Up Battery System

Explains the role of batteries in protecting memory and transaction data.

Installing or Replacing the Back-Up Batteries

Provides instructions on how to install or replace the backup batteries.

Installing the Paper Roll

Installing the Ribbon

Quick Start

After Quick Start

Program Confirmation Reports

Explains how to print reports to verify programming results.

Before Going to the Register Mode

Training Mode

Describes the training mode for practicing transactions without affecting totals.

Transaction Examples

Refers to examples for operating various transaction types.

Advanced Programming

Clerk Numbers

To Program Clerk Numbers and Names

Provides instructions for programming clerk IDs and names.

To Use Clerk Numbers

Explains how to enter clerk numbers during transactions.

Manager Passwords

To Set the Program Mode Manager Password

Details how to set a password for the program mode.

To Program the X and Z Mode Manager Passwords

Instructions for programming passwords for X and Z modes.

Date / Time / Machine Number

To Program the Date

Guide to setting the date on the cash register.

To Program the Time

Instructions for setting the current time.

Tax Rate

Step 1: To Set the Type of Tax Being Used

Explains how to select the tax type, e.g., Add-On, VAT, or Table Tax.

Step 2: Tax Rate Preset

Details how to program fixed tax rates for the register.

Tax Rate (Continued)

Step 3: Tax Table Rate

Instructions for programming tax rates using a table code.

To Program a Single Tax Table Rate

Steps to program one specific tax table rate.

Department Programming

Department Pre-Set Price

How to assign a fixed price to a department for quick entry.

Group Number

Explains how to classify departments into groups for summary totals.

Department Programming (Continued)

Multiple/Single Entry - Negative/Gallonage Mode

Defines modes for multiple items, single items, negative values, or gallonage.

Tax Status

How to link tax rates (1-4) to specific departments.

Department Programming (Continued)

To Program Departments as Taxable or Non-Taxable

Guide to setting the tax status for departments.

Coupon Discount (CPN)

Step 1: To Program a Preset Amount to the [CPN] Key

How to set a default discount amount for the Coupon key.

Step 2: To Program the Tax Status of the Coupon [CPN] Key

Determines how tax is applied to coupon discounts.

Minus Percentage Discount

Step 1: Presetting the Minus Percentage Rate

How to set a default percentage for discounts.

Step 2: The Tax Status

Determines how tax is applied when using percentage discounts.

Plus Percentage

Step 1: Presetting the Plus Percentage Rate

How to set a default percentage for service charges or gratuities.

Step 2: The Tax Status

Determines how tax is applied when using plus percentages.

Price Look-Up (PLU)

To Program PLU's

Step-by-step guide to programming Price Look-Up items.

To Program the Training Manager Password

To Use the Training Password

How to activate and use the training mode password.

To Shut Off the Training Mode

Steps to disable the training mode.

Grand Total Preset

To Set the Grand Total to Zero

Procedure to reset the Grand Total to zero.

To Assign a Value to the Grand Total

How to assign a specific value to the Grand Total.

Transaction Number Preset

To Program the Transaction Number

Setting the starting transaction number.

X1 and X2 Counter Preset

To Program the X1 Counter Number

Setting the initial number for the X1 counter.

To Program the X2 Counter Number

Setting the initial number for the X2 counter.

Z1 and Z2 Counter Preset

To Program the Z1 Counter Number

Setting the initial number for the Z1 counter.

To Program the Z2 Counter Number

Setting the initial number for the Z2 counter.

Programming Alphanumeric Descriptions

Alpha Keyboard

Overview of the keyboard used for text input.

Programming Alphanumeric Descriptions (Continued)

Alphanumeric Code Chart

Chart listing characters and their corresponding code numbers for input.

Programming Alphanumeric Descriptions (Continued)

Wide Characters

Instructions for using double-width characters for text.

Program Store Logo/Commercial Message

How to program the store logo and commercial messages.

Programming Alphanumeric Descriptions (Continued)

Step 4: Program Your Logo

Detailed steps to program the store logo onto receipts.

Programming Alphanumeric Descriptions (Continued)

To Program a Commercial Message

Steps to program custom commercial messages.

Flag Options

Flag Options (Continued)

Flag 1:

Options for receipt/journal mode, symbols, date/time display, and decimals.

Flag 2:

Options for rounding methods in percentage and multiplication calculations.

Flag Options (Continued)

Flag 3:

Options for rounding methods used in tax calculations.

Flag Options (Continued)

Flag 4:

Options for print format settings on receipts and journals.

Flag Options (Continued)

Flag 5:

Options for formatting sales tax information on journals and receipts.

Flag Options (Continued)

Flag 6:

Options for zero pricing, grand total, hourly reports, and clerk ID restrictions.

Flag Options (Continued)

Flag 7:

Options for PLU selection, tender keys, split tendering, and compulsory tendering.

Flag Options (Continued)

Flag 8:

Options for stub/duplicate receipts, transaction reset, and message positions.

Flag Options (Continued)

Flag 9:

Options for training mode, clerk reports, and clerk password entry.

Flag Options (Continued)

Flag 10:

Options for print format settings on management reports.

Flag Options (Continued)

Flag 11:

Options for duplicate reports, fonts, and PLU/management report formats.

Flag Options (Continued)

Flag 12:

Options for Canadian tax system settings.

Flag Options (Continued)

Flag 15:

Option to set the number of paper line feeds after a transaction.

Flag 16:

Options for keystroke sound and drawer opening controls.

Flag Options (Continued)

To Take a Flag Report

Instructions to print a report of current flag settings.

Program Confirmation Report

To Take a Program Confirmation Report

How to print a report confirming programmed settings.

Program Confirmation Report (Continued)

To Take a Confirmation Report of Tax Rate Programming

Steps to print a report verifying tax rate programming.

Program Confirmation Report (Continued)

To Take a Confirmation Report of Clerk ID Numbers

How to print a report of programmed clerk IDs and names.

Program Confirmation Report (Continued)

To Take a Clerk Confirmation Report

Steps to print a report detailing clerk setup and passwords.

Program Confirmation Report (Continued)

To Take a Department Report

How to print a report of programmed department settings.

PLU Confirmation Report

To Take a PLU Confirmation Report

How to print a report listing all programmed PLUs.

Transaction Examples for Operating the Cash Register

Sample Receipt

Illustrates the format and information found on a sample transaction receipt.

X/Z Management Reports

X" Position Reading

Details the "X" position readings for mid-day and mid-week/month totals.

"Z" Position Reading

Explains "Z" position readings for daily, weekly, or monthly closeouts.

X/Z Management Reports (Continued)

Summary of Management Reports

Provides a summary table of available management reports.

X/Z Management Reports (Continued)

To Take a Cash-In-Drawer/Check-In-Drawer Report

How to generate a report on cash and checks in the drawer.

To Take an Hourly Report

Instructions for generating an hourly sales report.

X/Z Management Reports (Continued)

To Take a Department Range Report

How to generate a report for a specific range of departments.

To Take Clerk Report

Instructions for generating a report for individual clerk sales data.

X/Z Management Reports (Continued)

To Take an Individual Clerk

Steps to retrieve data for a specific clerk.

To Print an Individual Clerk Report

How to print a detailed report for a single clerk.

X/Z Management Reports (Continued)

To Take a Cash Declaration Report

Procedure for declaring cash in the drawer and generating a Z1 report.

X/Z Management Reports (Continued)

To Take a Department Group Report

How to generate a summary report for linked department groups.

X/Z Management Reports (Continued)

To Take a Full Report

Instructions for generating a comprehensive full report.

X/Z Management Reports (Continued)

"Z1" Reading - Full Report Illustration

An illustration of a Z1 reading's full report output.

Troubleshooting

In Case of an Error Tone or If "E" Displays

Guidance for resolving error tones or "E" display messages.

If Printing Problems Occur

Steps to troubleshoot issues related to the cash register's printer.

If the Cash Register is Malfunctioning

Procedures for addressing general cash register malfunctions.

Specifications and Safety

Safety Notice

Important safety precautions for using the cash register.

Warning

Information regarding radio frequency energy and potential interference.

Limited Warranty

Royal Electronic Cash Register Limited Warranty

Details the terms and conditions of the product's limited warranty.

Royal Electronic Cash Register Optional Warranty Extension

Royal Alpha 580 Electronic Cash Register Accessories Order Form

Appendix 1 State Tax Table Codes

States Tax Codes

Lists established state tax table rates and their corresponding codes.

Appendix 2 Calculating State Tax Table Codes

Calculating Breakpoints

Guide on calculating breakpoints for state tax tables.

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