Smith Corona PWP System 14 - Editing the Mailing List; How to Edit ID Labels and Variable Information

EDITING THE MAILING LIST
If you maintain a permanent Mailing List, you may want to view and edit the ID labels and
variable information as well as add, insert, or erase frames periodically.
How To Edit ID labels and Variable Information
1. Insert the appropriate disk.
2. Bring up the Main menu on the SCREEN by depressing the MENU KEY on the Keypad.
3. Depress the number 7 KEY (indicating Mailing List/Merge).
If text currently exists in memory, the SCREEN warns you that all text will be erased and
asks if you want to continue. The preset answer is YES.
Depress the RETURN KEY to answer YES. (You would depress the Space Bar to change the
answer to NO if you first wanted to store the text in memory. After depressing the Return
Key the Screen would return to the Main menu.)
The Mailing List/Merge menu is displayed.
4. Select number 3 KEY (Edit mailing list) by depressing the number 3 KEY on your
typewriter. The Recall screen is displayed.
5. Type the name of the Mailing List to be edited — OR — position the CURSOR at the name
in the listing.
6. Depress the RETURN KEY to enter the name. When Recall is complete, the SCREEN displays
the first frame in the mailing list.
ID labels can only be edited in the first frame. If you wish to make changes to any of the ID
labels you must do so in this frame. Remember, if you change an ID label all corresponding
labels throughout your list will also change automatically. ID labels can be up to 38 characters
long.
7. Move the CURSOR to the beginning of any ID label or variable information line you wish
to edit by depressing the DOWNWARD DIRECTIONAL KEYV or the UPWARD
DIRECTIONAL KEY A . Edit the ID labels or var ia bl e information by re-typing the entire
line. Remember, ID labels can be up to 38 characters; var ia bl e information can be up to
39 characters,
8. When all changes have been made to the first frame, move the CURSOR to the second
frame by depressing the DOWNWARD DIRECTIONAL KEY V or, to quickly move the
CURSOR to the beginning of each frame, depress and HOLD the CODE KEY while
depressing the INDEX KEY. Each successive depression of the CODE + INDEX KEYS moves
the CURSOR to the next frame. (On typewriter models with a Reverse Index Key, you can
depress the CODE + REVERSE INDEX KEYS to return to the prior frame.)
9. Continue throughout your mailing list to make all desired changes.
10. When all changes have been made, depress and HOLD the CODE KEY while depressing
the RETURN KEY. The SCREEN asks if you want to alphabetize the mailing list.
11. Re-name the Mailing List if you want to keep the original list stored, or, type the same
name and replace the original list with the edited version. Store the edited Mailing List
by depressing the RETURN KEY. The SCREEN returns to the Mailing List/Merge menu.
12. Proceed with another Mailing List function — OR — exit the Mailing List/Merge feature
by depressing the MENU KEY.
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