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5
Address Book (Specifying an E-mail Address)
The following describes how to select a recipient using the Address Book.
Note •You cannot use address numbers input by the numeric keypad to specify the destination registered
in the Address Book.
When sending an encrypted e-mail, select an e-mail address associated with a certificate
that can be encrypted, from the Address Book.
To use this feature, an e-mail address associated with a certificate for S/MIME must be registered in the Address Book in
advance.
For information on how to set the Address Book, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator
Guide.
To verify the validity of a certificate, prior settings are required. For information on the settings, refer to "5 Tools" >
"Connectivity & Network Setup" > "Security Settings" > "Certificate Revocation Retrieval Settings" in the Administrator
Guide.
When the Address Book Type 1 is Displayed
1 Select [Address Book].
Note •When you select [Address Book], the Address
Book [Type1] or [Type2] will be displayed
depending on the setting of [Address Book
Type] in the System Administration mode.
For more information, refer to "5 Tools" >
"Address Book Settings" > "Address Book
Type" in the Administrator Guide.
• The Directory Service is not available for
some models. An optional component is
required.
2 Select a recipient from the address list, and
then select [To], [Cc], or [Bcc].
Note •To specify multiple recipients, specify them
continuously.
• Select [Reconfirm Recipients] in the message
field to check the selected value. You can
hide [Reconfirm Recipients] to show the
remaining memory capacity. For more
information, refer to "5 Tools" > "Common
Service Settings" > "Screen/Button Settings" > "Reconfirm E-mail Recipient Button" in the
Administrator Guide.
• To switch the Address Book entry type, select [Public Entries], [Network Entries], or [Smart Card E-
mail Address] from the drop-down menu on the [E-mail Address Book] screen. The methods that
appear in the drop-down menu depend on the settings in the System Administration mode.
Important • When specifying an e-mail address, check if the address contains a domain that is not permitted for
use. In this case, the address cannot be used.
îš„ Public Entries
Displays the local address list.
Refer to "When [Public Entries] is Selected" (P.263).
îš„ Network Entries
Searches recipients in the remote address list.
Note •To display [Search Network], the prior setting is required in the System Administration mode.
Refer to "When [Network Entries] is Selected" (P.264).
îš„ Smart Card E-mail Address
Displays addresses specified on the certificate in the smart card.
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