Kyocera KM-4230 User Manual

User’s Guide
Printer Controller

Kyocera KM-4230 Specifications

General

Print Technology	Laser
Copy Resolution	600 x 600 dpi
Scan Resolution	600 x 600 dpi
Fax Transmission Speed	33.6 Kbps
Duplex Printing	Yes
Functions	Print, Copy, Scan
Scan Type	Flatbed
Type	All-in-One Printer

Summary

Welcome

Product Overview

Overview of the printer controller and its available functions.

Trademarks and Copyrights

Lists registered trademarks and copyright information for the product.

Before Using the Controller

Operating Environment

Details the computer and OS requirements for the printer controller.

Printer Driver Accessories

Lists items included with the printer driver CD-ROM.

Administrator Mode Password

Explains the need for a password to access Administrator mode.

About This Manual

Describes the manual's structure and guides users to relevant sections.

Connecting to a Computer

Network Connection Setup

Instructions for connecting the printer via a network using an Ethernet cable.

Parallel Connection Setup

Instructions for connecting the printer directly to a computer via a parallel cable.

Installing the Printer Driver

Network Connection Printer Driver Installation

Guide for installing the printer driver when connected via network.

Parallel Connection Printer Driver Installation

Guide for installing the printer driver when connected via parallel port.

Uninstalling the Printer Driver

Procedure for removing the printer driver from the computer.

Setting Up the Printer Driver

Accessing Printer Driver Setup Dialog

How to open the printer driver setup dialog for different Windows versions.

Common Printer Driver Controls

Description of common settings and buttons across printer driver tabs.

Printer Driver Settings

Provides access to various settings tabs like Setup, Paper, and Quality.

Device Option Settings Tab

Configure installed options and device-specific settings for the printer.

Job Management Tab Settings

Settings for managing print jobs, including storage and security.

Setting Device Options

Enables installed hardware options on the machine via the printer driver.

Printing Multiple Pages Per Sheet

Configures printing of multiple document pages onto a single output page.

Printing with Watermarks

Adds custom text or images as watermarks on printed pages.

Duplex and Booklet Printing Settings

Configure double-sided printing or booklet formatting for documents.

Stapling Document Options

Sets stapling options for printed documents if a finisher is installed.

Hole Punching Document Options

Configures hole punching features for printed documents if a finisher is installed.

Folding Document Options

Sets folding options for producing booklets, often with stapling.

Adding Covers and Interleaves

Adds front/back covers or interleaves to print jobs.

Printing to Fit Paper Size

Enlarges or reduces documents to match the selected output paper size.

Incompatible Setting Combinations

Lists combinations of paper size and function settings that cannot be used together.

Network Printing in Windows

Windows Network Connection Methods

Overview of network printing methods supported across different Windows OS versions.

Setting the Machine's IP Address

Procedure to assign an IP address to the printer controller via its control panel.

Accessing Printer Management Utility

Steps to access the utility via a web browser using the printer's IP address.

Windows Printing Operations

Direct printing over a Microsoft network using Windows printing.

LPR Printing Setup

Configuring LPR printing for Windows 2000/XP/NT 4.0/Server 2003.

IPP Printing Setup

Configuring IPP printing for Windows 2000/XP/Server 2003.

NetWare Print Service Setup

Steps to configure print services for NetWare environments.

Verifying Printer Driver Operation

Procedure for performing a test print to confirm driver installation.

Control Panel Printer Settings

Utility Mode Printer Settings

Accessing and configuring printer settings via the control panel's Utility mode.

Control Panel Report Types

Printing configuration information and test pages from the control panel.

Administrator Mode Printer Settings

Configuring printer settings via the control panel's Administrator mode.

Using the Scan Functions

Scan Functions Overview

Lists the available scan functions and their use cases.

Supported Scan File Formats

Details the file formats (PDF, TIFF, JPEG) supported for scanned data.

Scan File Naming Convention

Explains the automatic file naming format for scanned image data.

Scan to E-mail Function

Sends scanned data as an attachment to an e-mail address.

Scan to FTP Server Function

Sends scanned data to a specified folder on an FTP server.

Scan to PC Function

Sends scanned data directly to a computer using FTP.

Scan to HDD Function

Saves scanned data to a box on the machine's hard disk.

Scan to Internet FAX Function

Sends scanned data via email to an Internet fax device.

Internet FAX Reception Function

Receives and prints e-mails sent from Internet fax devices.

Basic Scan Function Setup

Configures essential settings for scan functions via Utility or control panel.

Scan Settings Configuration

Configures scan settings such as color mode, resolution, and file format.

Scan Destination Address Setup

Specifies transmission destinations for scanned image data.

Scan Original Document Settings

Defines settings for the scanned document type, like mode and orientation.

Scan Miscellaneous Settings

Configures various scan parameters like email notification and subject.

Registering Default Scan Mode Settings

Customizes and saves default settings for the Scan mode.

Checking Scan Transmission Settings

Reviews settings for scan operations like file name and destination.

URL Notification via Email

Sends email notifications with links to stored scanned image data.

Registering Scan Destinations

Pre-registers transmission destinations like one-touch or temporary keys.

Temporary Scan Destination Registration

Registers scan destinations temporarily, cleared when the machine turns off.

Registering Recipients via LDAP Search

Searches LDAP server for email addresses and registers them as keys.

TWAIN Scanning Function

TWAIN Operating Environment

Lists the computer and OS requirements for using the TWAIN driver.

Installing the TWAIN Driver

Procedure to install the TWAIN driver from the supplied CD-ROM.

TWAIN Panel Lock Timeout Setting

Configures the panel timeout duration for TWAIN scan operations.

Retrieving Images with TWAIN

Steps to perform TWAIN scans and import images into applications.

Searching for Scanners via TWAIN

Dialog box for selecting retrieval destinations and searching for scanners.

Using the Box Functions

Box Functions Overview

Lists the box functions for forwarding image data stored on the hard disk.

Enabling Box Functions

Procedure to enable box functions from the machine's control panel.

Selecting Files for Forwarding

Process to select image files from boxes on the hard disk for forwarding.

Specifying Forward Destination

Sets the destination for forwarding selected files using keys or direct entry.

MISC. Screen Settings for Box Functions

Configures email notification, subject, and key management for box functions.

Checking Box Function Transmission Settings

Verifies settings for box function transmissions, like destination and file name.

URL Notification via Email for Box Functions

Sends email notifications with links to stored image data in boxes.

Forwarding Box Data via Email

Sends image data from boxes as email attachments.

Box Function Error Notification

Notifies sender via email if there's an error in forwarding destinations.

Forwarding Box Data to FTP Server

Sends image data from boxes to a specified folder on an FTP server.

Forwarding Box Data to PC

Sends image data from boxes to a computer using FTP.

Job Management

Print Job Management Overview

Provides details on managing print jobs, including operations and storage.

Print and Hold Job Operation

Temporarily stores printed jobs in memory for later recall.

Store Job to Hard Disk

Saves jobs to the hard disk until deleted, requiring an optional hard disk.

Store Job to Memory

Temporarily stores jobs in machine memory until deleted.

Proof and Print Job Operation

Prints a single copy and stores remaining copies in memory.

Lock Job Operation

Prevents job printing until a specified password is entered.

Maximum Storable Jobs

Specifies the maximum number of jobs that can be stored on the machine.

Identifying Print Jobs by Name

Assigns names to jobs for easy identification on the control panel and utility.

Print Job Transmission with Copy Track Mode

Requires access number (password) for job transmission when Copy Track mode is active.

Printing Pages with Distribution Number

Prints a distribution number in the background for job identification.

Printer Management Utility Job Operations

Check job status, delete jobs, and perform other operations via Printer Management Utility.

Using Printer Management Utility

Printer Management Utility System Requirements

Lists the network and computer application requirements for the utility.

Accessing Printer Management Utility

Instructions for accessing the utility via a web browser.

Printer Management Utility Page Structure

Describes the layout of User mode and Administrator mode pages.

Logging into Administrator Mode

Procedure to switch from User mode to Administrator mode using a password.

Printer Management Utility User Mode

Accesses User Mode features like System, Job, File, Print, and Scan tabs.

System Tab Overview

Displays system configuration and status information.

Job Tab Operations

Manages active print and scan jobs, allowing checking and deletion.

File Tab for User Directory

Accesses user boxes, lists files, and allows downloading of stored data.

Print Tab Settings

Specifies general default settings for printer operations.

Scan Tab Configuration

Specifies scan parameters and transmission settings, including one-touch keys.

Administrator Mode

Accesses advanced settings for system, file, print, scan, and network.

Administrator Mode System Settings

Configures system-wide settings like power management and user choices.

Administrator Mode File Management

Manages user boxes, files, and backup/restore operations.

Administrator Mode Print Settings

Configures default print settings for local interfaces and IPP.

Administrator Mode Scan Settings

Specifies scan parameters and transmission settings for the device.

Administrator Mode Network Settings

Configures network protocols like TCP/IP, NetWare, and Windows settings.

Using the BOX Utility

BOX Utility System Requirements

Lists the computer, OS, and network requirements for the BOX Utility.

BOX Utility Supported File Formats

Details the file formats (JPEG, TIFF, PDF) supported by the BOX Utility.

Installing the BOX Utility

Step-by-step guide to install the BOX Utility program.

Enabling Box Functions

Procedure to enable BOX Utility functions via the machine's control panel.

Registering the Copier in BOX Utility

Registers the copier with the utility program to access its hard disk.

Connecting the Copier in BOX Utility

Establishes a connection to the registered copier to access image data.

BOX Utility Main Window

Overview of the main window interface for managing image data.

BOX Utility Image Display Window

Opens when a file is selected, allowing viewing and basic operations.

Backing Up and Restoring Image Data

Allows backing up and restoring of image data on the copier hard disk.

Restoring Image Data

Restores backed-up data from the computer to the copier's hard disk.

Creating Compact PDFs with BOX Utility

Converts PDF files to compact PDFs for reduced file size.

BOX Utility Error Codes and Actions

Troubleshooting guide for common error messages and codes in BOX Utility.

Troubleshooting

Troubleshooting: Unable to Print

Provides solutions for common printing issues and error messages.

Troubleshooting: Incorrect Settings or Print Results

Addresses issues with specifying settings or print results not matching settings.

Specifications

Printer Controller Specifications

Details the CPU, emulation, interface, and protocol specifications.

Print Functions Specifications

Details specifications for print speed and resolution.

Scan Functions Specifications

Details specifications for scan speed, resolution, and file formats.