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Advanced Fax Functions
Useful Reception Functions 4-55
Useful Reception Functions
Automatically Distributing Received Documents (Auto Distribution)
When a fax is received, it is distributed to a specified destination if its information
matches the conditions registered in advance. Up to 200 distribution settings can be
registered.
Off on Saturday and Sunday
Reception
Office
Home
Distribute from 4:45 pm
on Friday to 7:00 am
on Monday
Faxes cannot be distributed when the reception mode is set to the “Tel Ready” mode. •
Use a reception mode other than the “Tel Ready” mode. For details on checking the
currently set reception mode, refer to “Setting the Fax Reception Mode”. (See page
3-8.)
Since faxes can only be distributed to destinations registered in the address book, •
register the destinations to distribute to in the address book in advance. (See page
7-2.)
Auto distribution can also be registered from OfficeBridge. Refer to Chapter 3, •
“Automatically Distributing Received Documents” in the OfficeBridge Guide. Some
auto distribution settings registered with OfficeBridge cannot be changed from the
control panel.
Registering / Editing Individual Distributing Conditions
You can register individual distributing conditions to determine whether to forward a
received fax. Enter as follows:
Setting Select whether to enable this distributing condition individually
when automatic distribution is set. If disabled, distribution will not be
performed with this condition, even if automatic distribution is set.
Name The distributing condition name displayed in the button on the screen. Up
to 30 characters can be entered.
Destination The destination to distribute to. Destinations registered in advance can
be set as the destination to distribute to. Up to 2000 destinations can be
specified.
Priority You can set one of three priority levels.
[High] When the received document matches multiple distributing conditions,
this condition is given priority.
[Middle] When the received document matches multiple distributing conditions,
this condition is given priority if no other matching conditions are set to
[High].
[Low] When the received document matches multiple distributing conditions,
this condition is given priority if no other matching conditions are set to
[High] or [Middle].
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