Kyocera KM-2540 - Managing Fax Use by Each Department (Restricted Access)

3-62 Fax Operation (Advanced)
Managing Fax Use by Each Department
(Restricted Access)
By allowing certain communication and operation only upon entry of one
of the viable ID-codes, use of this fax – such as the number of
communications initiated – can be effectively scrutinized for up to 100
individual departments.
Restricted Access Procedure
Functions that can be scrutinized under Restricted Access
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Encrypted Transmission
• Manual transmission/reception when dialing is initiated from this fax
Available functions in Restricted Access
Restricted Access limits the available functions of this fax to those
individuals who enter a viable ID-code – or to the person-in-charge of
managing use who enters the registered administrator number.
The following functions of this fax are available upon entering a viable
ID-code.
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Entering documents into an F-Code Confidential Box
• Printing out documents from an F-Code Confidential Box
Item Description Reference
Registering ID-codes To enable Restricted Access, it is necessary to register ID-
codes in this fax in advance.
Advanced Operation
Guide for your machine
Turning Restricted Access
ON/OFF
To use Restricted Access for the management of fax
functions, turn this setting ON.
Advanced Operation
Guide for your machine
Setting the Fax Transmission
Limit
Sets the maximum number of documents that each
department can transmit. This setting can also be made so
that there is no restrictions on the number of documents
transmitted, or so that documents can not be sent at all.
Advanced Operation
Guide for your machine
Checking Transmission/Copy
Counts
Checks the number of documents that have been
transmitted under an individual ID-code or by all ID-codes
overall.
Advanced Operation
Guide for your machine
Clearing the Count for All
Departments
Clears the count for total number of documents that have
been transmitted. All copy counts will be cleared as well.
Advanced Operation
Guide for your machine
Printing Out a Restricted Access
Report
Print out this report in order to check the details of
communications occurring under Restricted Access.
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