October, 1996 6880902Z36-B 2-15
GM300 Radio Service Software Manual Getting Started
Organizing Your Disk and Diskettes
2
2.6 Organizing Your Disk and Diskettes
When you first start using computers you typically do not have many files to organize. But after a while
it gets increasingly difficult to distinguish between file types, to pick out a specific file in a long list, to
keep track of what's in which file, or to remember which files are similar in content. Therefore, it's impor-
tant to spend some time now deciding which types or groups of files should be located together in a com-
mon place, called a directory.
You can make directories using the DOS MD or MKDIR commands (or inside RSS via the FILE MAINTE-
NANCE MENU).
You may want to organize your directories first by customer area, then by customer name, and finally by
radio model type, or perhaps in the reverse order. Consider the different ways in which you operate your
business - do you separate radio files by customer location, by sales revenue, by fiscal year, or perhaps by
date of purchase? When deciding how to organize your files and directories, we offer a few suggestions.
❏ Put as few directories as possible near the top, or root, of your directory tree, considering your
future growth too. (For example, if you have 100 customers within 4 geographical areas, we
suggest your first level of “sub” directories be the areas that encompass the customer. The next
level of directories would be the customer names within each of those areas.) The idea is to
make the root system spread out wider the deeper you grow, similar to a pyramid shape.
❏ Keep the RSS diskette contents in one directory and your archive files in a different directory.
❏ Keep archive files in separate directories according to radio model type (GM300, GP300, etc.).
It is not possible to know a file's model type by looking at the file name. Have a separate direc-
tory name for each radio model, then store the archive files for that specific model within the
appropriate model directory. This way archive files for multiple model types are not located in
the same directory.
❏ Dedicate and create a separate diskette for your backup files, and always make backup copies
of your files. If you routinely store archive files on your hard disk, make backup copies of your
files on a diskette. This is very easy to do using the RSS, and is explained in Table 2-12 on
page 2-20. If you don't have a hard disk, you can use the DOS diskcopy command to make a
backup copy of your archive files. This command is discussed in Table 2-5 on page 2-10
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