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Olympus OER-Elite User Manual

Olympus OER-Elite
138 pages
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INSTRUCTIONS
ENDOSCOPE REPROCESSOR
OER-Elite¥
Labels and Symbols 1
Important Information — Please Read Before
Use 7
Chapter 1 Checking the Package Contents 19
Chapter 2 Nomenclature and Functions 23
Chapter 3 Basic Operation 35
Chapter 4 Settings 75
Chapter 5 Inspection and Preparation
Before Use 127
Chapter 6 Reprocessing Operations 147
Chapter 7 Functions 239
Chapter 8 Replacement of Consumable
Items 339
Chapter 9 Routine Maintenance 423
Chapter 10 End-of-Day Checks 451
Chapter 11 Log Management 463
Chapter 12 Information Menu Screen 589
Chapter 13 Troubleshooting and Repair 599
Appendix 647
For details on installation and setup, refer to “Instructions - Installation Manual”.
OPERATION MANUAL

Table of Contents

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Olympus OER-Elite Specifications

General IconGeneral
BrandOlympus
ModelOER-Elite
CategoryLaboratory Equipment
LanguageEnglish

Summary

Labels and Symbols

Front panel

Identifies components and labels on the front of the reprocessor.

Inner side

Details internal components and important labels within the reprocessor.

Rear panel

Shows the location of ports, power connections, and regulatory markings on the rear.

Top panel

Illustrates components and labels found on the top surface of the reprocessor.

Reprocessing basin

Labeled diagram of the reprocessing basin and its connectors.

Fonts displayed on the touch screen

Information about the fonts used on the reprocessor's touch screen.

Important Information — Please Read Before Use

Intended use

Specifies the intended applications and purpose of the OER-Elite reprocessor.

Instruction manuals

Details the different manuals and their content for reprocessor operation.

User qualifications

Outlines the necessary training and knowledge for reprocessor operators.

Ensuring the safety of reprocessing personnel

Provides critical safety guidelines for personnel handling the reprocessor and chemicals.

Equipment compatibility

Lists compatible accessories and the risks of using incompatible equipment.

Care and storage

Instructions for proper care and storage to prevent infection risks or damage.

Maintenance and Inspection

Requirements for routine maintenance and inspection, including indicators for service.

Repair and modification

Guidelines against unauthorized disassembly, modification, or repair of the reprocessor.

Disposal of disinfectant solution

Instructions for safely disposing of expired disinfectant solutions.

Disposal of this reprocessor

Guidance on following regulations for disposing of the reprocessor unit.

Signal words

Explains the meaning of warning, caution, and note symbols used in the manual.

Warnings and cautions

General warnings and cautions for safe operation and to prevent hazards.

Outline of Functions

Reprocessing

Describes the automated cleaning and disinfection process for endoscopes.

Heat LCG

Function for heating the disinfectant solution to a specified temperature.

Heat LCG Timer

Function to heat disinfectant solution for a specific duration.

Drain LCG

Drains disinfectant solution from the reprocessor's tank.

Load LCG

Loads disinfectant solution after inserting a new bottle.

Mix LCG

Mixes disinfectant solution for accurate concentration checks.

Water line disinfection

Disinfects water supply lines and internal piping of the reprocessor.

Self disinfection and water sampling

Disinfects the basin and piping, with optional rinse water sampling.

Detergent/Alcohol line disinfection

Disinfects the detergent and alcohol lines within the reprocessor.

Auto leak test

Automatically tests endoscope channels for leaks.

Manual leak test

Manual procedure for inspecting endoscope leakage.

Alcohol flush

Flushes endoscope channels with alcohol to aid drying.

Air purge

Drains residual fluid from the basin or endoscope channels.

Rinse

Performs a rinsing process for residual fluid in the basin or endoscopes.

Leaking scope decontamination

Decontaminates leaking endoscopes before repair.

ALT self-check

Checks the functionality of the auto leak test system.

Chapter 1 Checking the Package Contents

1.1 Checking the package contents

Verifies all included items are present and undamaged upon delivery.

Endoscope reprocessor

The main OER-Elite unit included in the package.

Accessories for use in installation

Items required for the initial setup and installation of the reprocessor.

Accessories for use in reprocessing

Components and tubes needed for the endoscope reprocessing cycles.

Accessories to be attached to the reprocessor

Parts that are fitted onto the reprocessor unit.

Accessories preattached to the reprocessor

Items that come already installed on the reprocessor.

Accessories for use in maintenance

Tools and supplies for performing maintenance tasks.

Accessory for use in record management

Items related to managing and storing reprocessing data.

Manuals

Documentation provided with the reprocessor for guidance.

Chapter 2 Nomenclature and Functions

2.1 Front panel

Details the components and controls located on the front of the OER-Elite.

2.2 Top panel

Identifies parts and features on the top surface of the reprocessor.

2.3 Inside

Illustrates the internal components and their locations within the unit.

2.4 Rear panel

Shows the connections and ports on the back of the reprocessor.

2.5 Side panel

Describes features and attachment points on the side panels.

2.6 Reprocessing basin

Labeled diagram of the basin where endoscopes are placed for reprocessing.

2.7 Control panels

Explains the touch screen interface and its buttons for operation.

2.8 Consumable accessories (Optional)

Lists and describes optional consumables like filters, detergents, and disinfectants.

Water filter (MAJ-824 or MAJ-2318)

Details the specifications and appearance of the water filter.

Gas filters (MAJ-822)

Information on the gas filters used for odor and vapor absorption.

Air filter (MAJ-823)

Description of the air filter for removing particles.

Olympus-validated detergent

Information on the approved alkaline detergent for the reprocessor.

Olympus-validated concentrated disinfectant solution (1,065 ml cassette bottles)

Details on the approved disinfectant solution and its packaging.

Chemical indicator (test strip)

Explains the test strip used for checking disinfectant concentration.

Chapter 3 Basic Operation

3.1 Turning power ON

Step-by-step guide to powering on the reprocessor and initial screen display.

3.2 Alarm indicator

Explains the meaning of various indicators and alarms on the control panel.

Periodic maintenance indicator

Indicates when scheduled maintenance is due.

Disinfectant replacement indicator

Alerts when the disinfectant solution needs replacement.

Detergent replacement indicator

Alerts when the detergent needs replacement.

Filter replacement indicator

Indicates when filters require replacement.

Communication status indicator

Shows the status of the reprocessor's network connection.

Alarm indicator information button

Accesses detailed information about displayed alarms.

3.3 Control panel operation

Instructions on how to interact with the touch screen control panel.

3.4 Menu screen

Overview of the main menu buttons and their functions.

3.5 LCG Info. screen

Displays information about the disinfectant solution's temperature and usage.

3.6 Entering ID

Guide for inputting various IDs like Scope, User, Physician, Patient, and Procedure.

Entering through the RFID reader

Method for reading IDs using the built-in RFID reader.

Scope ID entry

Process for entering or recalling the endoscope's identification.

User or physician ID entry

Method to enter user or physician identification details.

Entering by the software keyboard

Using the on-screen keyboard to input IDs.

Physician ID, user ID, or procedure ID entry

Steps for entering physician, user, or procedure IDs.

(a) Select each ID that is not listed

Procedure for adding new IDs not found in the list.

(b) Recalling the pre-registered ID

How to select and use previously entered IDs.

Confirmation of the input ID

Verifies all entered ID information for accuracy.

Entering the patient ID by the optional bar code

Using a bar code reader to input patient identification.

Readable bar code standards

Lists the types of bar codes the reader can interpret.

Scanning area of the bar code reader

Guidance on positioning the bar code for successful scanning.

Reading a bar code

The process of scanning a bar code and verifying the input.

3.7 Checking the MRC level and entering the check result

Procedures for verifying disinfectant concentration and recording results.

Required items

Lists necessary items for checking the MRC level.

Checking the MRC level

Steps to measure the disinfectant concentration using a test strip.

Entering the check result

Recording the outcome of the MRC concentration check.

Chapter 4 Settings

4.1 Setting menu

Navigates to the main settings screen and its pages.

Page 1

Settings related to leak tests, MRC checks, and user/patient/physician IDs.

Page 2

Settings for replacement indicators, lot number management, and print options.

Page 3

Settings for start screen, connection guide, volume, brightness, date/time, and network.

4.2 Auto leak test setting

Configures when the automatic leak test is performed during reprocessing.

4.3 MRC check setting

Enforces input of MRC check results before starting processes.

4.4 Manual cleaning and leak test setting

Enables confirmation of manual cleaning and leak test results linked to scope ID.

4.5 User ID Setting

Manages whether user ID input is required for various functions.

User ID setting (reprocessing)

Sets user ID requirements for the reprocessing process.

User ID setting (end of reprocessing)

Controls user ID input after the reprocessing cycle completes.

User ID setting (functions and replacement)

Sets user ID requirements for functions and consumable replacements.

User ID setting (Heat LCG Timer)

Configures user ID entry for the Heat LCG Timer function.

4.6 Physician ID setting

Enables input of physician ID for reprocessing and decontamination records.

4.7 Patient ID setting

Allows input of patient ID for reprocessing records.

4.8 Patient ID security setting

Prevents patient data from being exported or printed.

4.9 Procedure ID setting

Enables input of procedure ID for reprocessing records.

4.10 Detergent replacement indicator

Sets up alerts for when the detergent needs to be replaced.

4.11 Detergent lot number and shelf-life management

Manages input of detergent lot numbers and expiration dates.

4.12 LCG replacement indicator

Configures alerts for disinfectant solution replacement based on usage or days.

4.13 LCG lot number and shelf-life management

Manages input of disinfectant lot numbers and expiration dates.

4.14 Filter replacement indicator

Sets up alerts for replacing water, air, and gas filters.

Editing the set value for water filter

Adjusts the day count for water filter replacement notifications.

Editing the setting value for air filter

Adjusts the day count for air filter replacement notifications.

Editing the set value for gas filter

Adjusts the day count for gas filter replacement notifications.

4.15 Filter lot number management

Enables input of lot numbers for water, air, and gas filters.

4.16 Auxiliary water tube cleaning setting

Allows simultaneous reprocessing of auxiliary water tubes with specific endoscopes.

4.17 Print option

Configures automatic printing and the format of reprocessing records.

Print format setting

Determines if reprocessing results are printed separately or combined.

Auto Print Setting

Enables automatic printing of results after processes complete.

4.18 Start screen

Selects whether the Menu or Reprocessing Standby screen appears on startup.

4.19 Connection guide

Enables the display of connection guides after scope ID input.

4.20 Volume and brightness

Adjusts buzzer volume, touch screen brightness, and panel click sound.

4.21 Date and time

Sets the date format, time format, and adjusts the current date and time.

4.22 Temperature scale

Selects the display unit for temperature (Fahrenheit or Celsius).

4.23 Network setting

Configures communication parameters for connecting to external networks.

Page 1

Sets the network communication function (ON/OFF).

Page 2

Configures IP address, subnet mask, gateway, and port number.

Page 3

Sets auto-negotiation, communication method, and timeout values.

Editing the setting of each item

Detailed steps for editing specific network parameters.

4.24 Network security

Protects network settings with a password lock.

Enabling the “Network Security Lock”

Activates password protection for network settings.

Disabling the “Network Security Lock”

Deactivates password protection for network settings.

Changing the password

Process for modifying the network security password.

Chapter 5 Inspection and Preparation Before Use

5.1 Inspection before use

General guidance on inspecting the reprocessor and consumables before operation.

5.2 Flow of inspection

A step-by-step procedure for performing daily inspections of the reprocessor.

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