Security
Xerox
®
WorkCentre
®
7970 Multifunction Printer 81
System Administrator Guide
User Permissions
You can control access to service and tools, and printing times and methods for a group of users.
Print permissions are rules that allow you to control printing times and methods for a group of users. You
can:
• Restrict color printing, requiring users to print in black and white.
• Restrict 1-sided printing, requiring users to print 2-sided.
• Restrict a Job Type, such as Secure Print.
• Restrict access to specific paper trays.
• Specify the software applications from which users are allowed to print.
• Restrict printing, color printing, and 1-sided printing from specific software applications.
Services and Tools permissions are rules that allow you to control access to features or configuration
settings for a group of users. Configure Services and Tools Permissions to:
• Restrict access to specific services, such as Copy, Email, or Fax.
• Restrict access to settings managed on the Tools menu at the control panel.
• Restrict access to settings managed on the Properties tab in CentreWare Internet Services.
Note: Not all options listed are supported on all printers. Some options apply only to a specific
printer model, configuration, operating system, or driver type.
User Roles
A role is a set of permissions associated with a group of users. To edit permissions for a group of users,
you edit permissions for a role.
There are two types of roles:
• The Non-Logged-In Users Role applies to any user who accesses the printer, but is not
authenticated. This role also applies to anyone who sends a job that is not associated with a user
name or job owner. Examples are a job sent using LPR, or a job sent from a mainframe application.
• Logged-In Users Roles are roles that you create. These roles apply to authenticated users only. You
can assign specific users or user groups to the role, or you can create a role that applies to all
authenticated users.
Editing Print Permissions for the Non-Logged-In Users Role
1. In CentreWare Internet Services, click Properties>Login/Permissions/Accounting.
2. Click User Permissions.
3. Under Action, next to User Permission Roles, click Edit.
4. Click the Non-Logged-In Users tab.
5. Under Actions, click Edit.
6. Click the Print tab.
7. To edit print permissions, next to a print setting that you want to restrict, click Edit.
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