Managing Database Records
Managing an OmniForm Database 11
OmniForm searches for and retrieves all records that contain
the information you specified in the Search dialog box.
Under the standard toolbar, OmniForm displays the search
information and number of records in the found set. If you
need to narrow the search further, choose
Search...
again.
You might, for example, want to search the Franich & Halsey
record set for invoices from a specific month. You can search
each new subset of records as many times as you need to find
the specific information you want.
OmniForm maintains the current found set if it retrieves no
records during a search.
8 Click
Clear Search
under the standard toolbar to return to the
full record set when you are done.
Sorting Records
You can sort records in OmniForm in ascending, descending, or original
order entry. This is useful for many situations. If you wanted to export
mailing information, for example, you could sort records by postal code
to reduce bulk mailing costs. Or, you might want to sort invoices by date
to find the most delinquent accounts.
You can print, fax, mail, or export this information in the order in which
it is sorted.
To sort records:
1 If you are in design view, click the Fill button in the standard
toolbar or choose
Fill
in the View menu to switch to fill view.
2 Choose
Sort...
in the Records menu.
Search information: the
found set contains five
records.
Click
Clear Search
to return
to the full record set.
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