Directory Dialing
IntraMail for Aspire System Guide Chapter 2: Features ◆ 69
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Using a Master Mailbox for Directory Dialing
Step 1 Set up the Directory Dialing Mailbox.
1.1 Customize: 47-03-01: Master Mailbox Active on page 206.
- Select the Master Mailbox you want to assign as a Directory Dialing Mailbox (1-16) and
enter 1 (Yes - enabled) to make the mailbox active.
✔By default, all Master Mailboxes are inactive (0).
1.2 Customize: 47-03-02: Master Mailbox Number on page 206.
- Enter the mailbox number for the Master Mailbox. This number must correspond to a
Department Group pilot number set up in 11-07-01: Department Group Pilot Numbers.
- When using a Master Mailbox as an additional resource (for example, as an extra Directory
Dialing Mailbox), you can do the following:
- Assign a pilot number to an unused Department Group in 11-07-01: Department
Group Pilot Numbers.
- Set up the Master Mailbox in 47-03 using this pilot number.
- When 47-03 programming is complete, remove the pilot number assignment in 11-
07-01: Department Group Pilot Numbers.
✔By default, there are no Master Mailbox numbers assigned.
1.3 Customize: 47-03-03: Master Mailbox Type on page 206.
- Enter 4 to make the selected Master Mailbox a Directory Dialing Mailbox.
✔By default, all Master Mailboxes are set up as Subscriber Mailboxes (3).
Step 2 Set up the name programming and enter names.
2.1 47-01-16: Name Format on page 198.
- Determine how extension names should be entered in 15-01-01: Extension Name or via
the telephone. The options are 0 (first name followed by last name) or 1 (last name fol-
lowed by first name).
✔By default, the system expects names to be entered as first name followed by last name (0).
2.2 15-01-01: Extension Name on page 191.
- Enter the name for each extension. The format you use should follow the setting of 47-01-
16: Name Format.
✔By default, there are no names entered.
2.3 47-14-03: Extension Name Match on page 243.
- Select the portion of the extension name on which the Directory Dialing Mailbox should
route. Enter 0 for first; 1 for last. This option allows for dial-by-first-name and dial-by-last-
name Directory Dialing.
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For example, if 47-01-16: Name Format is 0 and the name in 15-01-01: Extension Name is
entered as first name followed by last name, enter 1 in this option to set up last name dialing.
✔By default, the Directory Dialing Mailbox routes on the first portion of the name (0).
Step 3 Set up Directory Lists to control which extensions Directory Dialing can access.
3.1 47-02-15: Directory List on page 204.
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Select the Directory List to which the extension belongs. The entries are 1-8 (for lists 1-
8), 0 (for no list), or * (for all lists). Directory Dialing to the extension can occur only if
the list entry matches the setting in 47-14-02: Directory List Number to Use for the
Directory Dialing Mailbox.
✔By default, extensions are not included in a Directory List (0).
3.2 47-14-02: Directory List Number to Use on page 243.
- The Directory Dialing Mailbox can route calls only to the members of the Directory List
specified in this option. The entries are 1-8 ( for lists 1-8).
✔By default, the Directory Dialing Mailbox uses list 1.
Step 4 How many letters of the employee’s name must the caller dial?
4.1 47-14-01: Minimum Number of Letters Required on page 243.
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