Maintaining from TopAccess 221
Importing and Exporting the Address Book
This equipment allows you to import and export address book data in CSV format.
P.221 “Importing the Address Book Data”
P.223 “Exporting the Address Book Data”
Importing the Address Book Data
You can import address information that has been exported from another TopAccess address
book or from a different address book program. The imported file must be the comma delimited
CSV file and created in the suitable format for the TopAccess address book. The imported
address book data will be added in the existing address book.
The format for the TopAccess address book is as below:
If an address data of any entry items exceeds the number of characters as describe below, the
address data will not be imported.
- First Name: 32 characters
- Last Name: 32 characters
- Email Address: 192 characters
- Tel Number: 128 characters
- Company: 64 characters
- Department: 64 characters
The group data are not included in the imported address book data.
Importing the address book data from a CSV file
Before importing the address book data, please confirm that there is no print job, no scan job,
and no fax job. The address book data cannot be imported if there are any jobs that have been
processed. If importing the address book data takes a long time, perform restoring the data after
the equipment turns in a Sleep/Auto Shut Off mode.
1
Access TopAccess in the administrator mode.
P.122 “Accessing TopAccess Administrator Mode”
"First Name","Last Name","Email Address","Tel Number","Company","Department"
"User01","User","user01@ifax.com","00000000001","12345 COMPANY","Dept01"
"User02","User","user02@ifax.com","00000000002","12345 COMPANY","Dept01"
"User03","User","user03@ifax.com","00000000003","12345 COMPANY","Dept01"
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