• Track the number of copies, scanned pages, and printed pages for any user account.
This can be useful when machine expenses are shared among various departments.
As an example, the human resources and maintenance departments can each be
invoiced separately for their machine usage.
• Impose restrictions on individual accounts, such as limiting the number of copy, scan,
and prints jobs that are allowed a user. As an example, you can allow the maintenance
department to have unlimited access to the copy and print features, but limit scanning.
Note
When used with Accounting, the Authentication/Security Settings features provide
additional security options.
The type of information that users are prompted to enter when accessing machine
features depends on the selected options for both the Accounting and
Authentication/Security Settings features.
When the Authentication/Security Settings > Authentication > Login Type feature
is enabled, each user of the machine must enter a UserID and password, thus providing
administrative control and for the machine.
Authentication/Security Settings overview
While the Accounting feature restricts access to copy, scan and print features,
Authentication/Security Settings restricts access to the Services area, which includes All
Services, Job Status and/or Machine Status pathways.
• Authentication cannot be used unless Accounting is enabled in the Accounting Type
menu.
• The Accounting settings determine which features are available in
Authentication/Security Settings.
• Authentication/Security Settings are available only to System Administrator accounts.
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System Administration Guide
Overview of Accounting and Authentication/Security Settings
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