Chapter 6. Accounts Payable
2 DOING A/P CUTOVER
¾ PREPARATION
IMPORTANT
Once you do an A/P Cutover, you must be prepared to do the
steps to maintain A/P integrity as outlined below.
1 Determine cutover date.
2 Process checks on old system for all invoices due as of the cutover
date.
3 Print report from old system for all remaining invoices.
) NOTE: If you ordered a file conversion for A/P, this may be done for you automatically depending
on whether or not it can be converted.
¾ DATA LOAD
1 Print an Aging Report on the Dimensions system to check that all
vendors are starting with zero balances.
2 Enter all outstanding invoices on the Dimensions system.
3 Print an Invoices Due report.
4 Reconcile balances between old system and Dimensions system.
Correct any differences.
5 Delete GPOST entries to prevent double entry of expenses to the G/L
in the old and the new systems. Use G/L Special Maintenance, Delete
GM3 by Range.
STEPS TO MAINTAIN A/P INTEGRITY
1 Enter, verify, and update each A/P invoice batch the same day.
2 Process all vendor invoices for inventory by generating invoices from
receipts (must be running the receipt system).
3 Select invoices to pay by computer check and process the check batch.
4 Process all handchecks in a separate batch. At month end, enter any
unposted handchecks and run a check register).
5 Print the following month end reports before processing any payables for
the next month:
- Invoices Due Report through 12-31-yy (yy=current year)
- Receipts Not Invoiced Report
The big payoff for following this procedure will be:
100% accurate vendor balances on a daily basis.
228 Dimensions 14
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