Chapter 6. Accounts Payable
Adding Vendors
1 From the ACCOUNTS PAYABLE MENU shown above, enter 2 for File Maintenance.
Remember to press Enter.
2 Select 1 for
Add New Vendors and press Enter.
3 The computer displays:
DS05011C Add AM1.D & AM2.D DIM11 DATA Date mm/dd/yy
Rev9.0.1 Port 43
1. Vendor Number 0 2. Name
3. Address 1 9. Phone
4. Address 2 10. Fax
5. Address 3 11. Contact
6. PO. Address 1 12. Terms Desc.
7. PO. Address 2 13. Freight Desc.
8. PO. Address 3 14. Cutoff Date
15. Status (A,H,P,N) A 22. Discount: Days Percent
16. Vendor Type (1-9) 23. Lead Time
17. Send - 1099 (Y/N) N 24. G/L Debit Account
18. 1099 - ID 25. Minimum Order
19. Pay To Vendor 26. Add OM4.D Auto (Y,N,P,S,C) N
20. Separate Check Each Inv# N 27. Catalog Default(I,M,V) I
21. Disc Terms (1=#Days,2=Day) 1 28. Cost Default(A,M,L,B,V,O,U) L
29. Message 1
30. Message 2
31. Message 3
<Esc>=End
The cursor is positioned at the first field, 1. Vendor Number. From your list of
vendors (the A/P Load Form or whatever source you have for vendor information),
enter the vendor number for the vendor you are setting up and press Enter.
4 Next, enter the vendor name and continue entering the desired information for
the vendor.
) NOTE: If you make a mistake during your entry on this screen, you can press Esc to back up one
field. Retype the information correctly. To skip entering a field, press Tab. This will leave
the information contained in the field unchanged.
5 There are several other fields on this screen that may be helpful as you set up
certain vendors:
19. Pay to Vendor If you pay a different vendor than you buy from, enter
that vendor number here. For example, you might buy
from five different vendors but make the check out to one
central distributor. All invoices and historical data (YTD
purchases, YTD amount paid, YTD discount taken, YTD
discount lost, and vendor balance0 will be stored under
the vendor number entered in Step 3. If you pay another
vendor, remember to add that vendor to the file also.
20. Separate Check Each Inv If you wish to print a check to each invoice for this
vendor, enter Y. Miscellaneous vendors must be Y.
Dimensions 14 237
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