Chapter 7. General Ledger
Changing GM1 Descriptions
) IMPORTANT NOTE:
If you wish to add or delete accounts on the standard chart of accounts, you must
schedule time with your Implementation Specialist or a support analyst for additional
training. The additional training is billable at the current training rate. Because these
accounts are closely tied to the G/L Format Master, extra procedures are required when
adding and deleting to ensure a balanced and complete set of financial statements.
If you need to change account descriptions on the standard chart of accounts, use
the following procedure.
1 If desired, print a Trial Balance. From the
GENERAL LEDGER MENU, select 3 for G/L
Reports
. Then select 7 for Trial Balance. Do not change any input parameters and
print the report with double-spacing.
2 Return to the
GENERAL LEDGER MENU. Select 1 for G/L File Maintenance.
3 Then select 1 for
Master File GM1.D.
4 The computer displays:
DS01011 GM1 Maintenance DIM11 DATA Store 01
1.Control # 2.G/L Account No: 3.Type(1=In/Exp 2=As/Liab)
4.Description:
Misc Code 1: Misc Code 2: Misc Code 3:
Current Bal Previous Bal Current Bud Working Bud
Beg Bal:
Period 01:
Period 02:
Period 03:
Period 04:
Period 05:
Period 06:
Period 07:
Period 08:
Period 09:
Period 10:
Period 11:
Period 12:
Period 13:
Period 14:
(V)iew (A)dd (E)nd
The cursor is at the bottom of the screen, Enter V to view an existing account.
5 The cursor moves to the top of the screen at
1. Control #. Enter 1 or the control
number of the account you wish to change. Remember, control number separates
charts of accounts of separate companies which will never be consolidated. Most
businesses will only use one control number for all accounts.
6
2. G/L Account No:
Referring to a printed Trial Balance or the sample chart of accounts, enter the G/L
account number for which you wish to change the description.
7 If the account is found, the computer fills in the fields and displays the following
options at the bottom of the screen:
(V)=View (A)=Add (C)=Change (N)=Next (P)=Prev (D)=Delete (E)=End Column#
Enter C for Change.
Dimensions 14 287
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