Chapter 6. Accounts Payable
Getting A/P Started
The following pages will help you begin gathering vendor information for
Accounts Payable. You will be collecting general information such as vendor
names, addresses, phone numbers, discount terms, 1099 information, etc. This is
an excellent time to update your vendor files by adding vendors who qualify for
1099 forms and weeding out old or obsolete vendors.
You will not be handling vendor balances and current activity at this time. You
will decide later when you wish to enter outstanding invoices and "go live." This
process is called the A/P. Be aware that at the time you cut over you will need to
have a current list of outstanding invoices for each vendor. You must do an A/P
cutover
before entering your first invoice.
Getting A/P Started is your guide to beginning work with the Accounts Payable
system. In this section, you will find instructions for:
Basic Vendor Data Helps you begin gathering the basic elements of your
vendor file on an A/P Load Form--names, addresses,
phone numbers, and so on.
Numbering Accounts Suggests how to number vendor accounts.
Getting into A/P Shows you how to get into the ACCOUNTS PAYABLE MENU
for getting started on the computer.
Adding Vendors Shows you how to enter the basic vendor information into
the computer.
Changing Vendors Shows you how to change the basic vendor information if
you need to make corrections.
Printing Vendors Shows you how to print some reports to check your
entries.
Deleting Vendors Shows you how to delete vendor entries.
Entering Variable File Leads you through making the appropriate entries in the
Information A/P Variable File for “going live.”
Doing A/P Cutover Helps you enter outstanding A/P invoices for vendors in
preparation for “going live.”
Sample Vendors Presents 4 different vendors and how they are set up
using the Add New Vendors screen.
230 Dimensions 14
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