Chapter 6. Accounts Payable
Doing A/P Cutover
Now you are ready to perform the A/P cutover procedure.
Before continuing, make sure you have done the following:
1. Enter all vendors including miscellaneous vendors. See Basic Vendor Data,
Numbering Accounts, Getting into A/P, and Adding Vendors.
2. Verify the following Variable File information for A/P features.
¾ Invoice Processing Options
3. Post Invoice Distributions to G/L Summary
¾ Check Printing Options
2. A/P Check Print Program
3. Print Checks with a Zero Total
4. Spell Dollar Amount on Checks
¾ G/L Integration
1. A/P Liabilities (Vendor Types)
2. A/P Banks
3. A/P Discounts Taken
4. Freight Payable
5. Miscellaneous A/P Accounts
¾ G/L Variable File
1. Basic Store Information
2. Current Calendar Month (this determines the accounting month for G/L
postings)
3. Check file status (all vendors in system, Invoice Register has zero balance,
print File Status Report--DS09025).
4. Decide the “go live” date. You will probably want to do this when A/P is at its
lowest point on your old system, most likely after the 10th of the month.
5. Decide which method of A/P cutover you wish to use:
Method 1 Continue paying old bills off old system. New A/P invoices are
entered on Dimensions system.
Method 2 Transfer all vendor balances to Dimensions system. Process all
A/P transactions on Dimensions system.
The day before "going live", do the following:
A/P Cutover Process Method 1 - No special procedures are required.
Method 2 - Allows you to enter the vendor balances as
invoices. See Step 1-43.
Dimensions 14 255
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