Chapter 7. General Ledger
G/L Files
General Ledger information is stored and processed using 4 different G/L files.
These files will be built already for you when your system arrives, ready for you to
begin posting business activity using a standard chart of accounts. Each file
contains very specific information and is used by the system when performing
certain functions.
GM2.D
G/L Format Master File
Controls how financial statements
are printed (formatted).
- Headings
- Accounts to include
- Spacing
- Totals
- etc.
GM1.D
G/L Master File
- Chart of accounts
- Current & previous year balances
(beginning, monthly net change
for 14 accounts periods)
- Budget amounts for current year
and working budget
Reports from this file:
- Trial Balance
- P&L
- Balance Sheet
Balances are updated during the
merge process.
GM3.D - GPOST
G/L Transaction (Posting) File
Holds all transactions from auto-
matic journal postings (sales, cash
receipts, A/P, cash disbursements,
payroll, etc.) as well as manual
journal entries.
- Batch, sequence, and store
number
- G/L account number
- Transaction date
- Reference number
- Description & source
- Period code
- Debit/credit amount
Transactions kept until merged.
GM4.D
G/L Yearly Transaction File
Holds all merged transactions from
GM3.D. It contains identical types
of data as GM3.D but it holds all
transactions merged throughout the
year.
Kept until after year end when it is
deleted and rebuilt for the new
accounting year.
Dimensions 14 279
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