Chapter 6. Accounts Payable
Chapter 6. Accounts Payable
Accounts Payable Overview
This overview is divided into 2 sections to give you some background information
before you organize your vendor information:
Objectives for A/P Helps you understand the objective of the Accounts
Payable module and the tasks necessary for
accomplishing those objectives.
Vendor Files Shows you the files affected during the initial file set up
for Accounts Payable as well as the other A/P files that
will be used once you are set up and running.
Objectives for A/P
100% accurate vendor balances on a daily basis.
In order to achieve this general objective, you must accomplish specific tasks in a
logical order. A little planning now will pay off down the road.
The major tasks to getting A/P running are loading vendor data and doing an A/P
cutover. Each task breaks down into smaller projects. Following is an outline of
the tasks. You will find more detailed instructions later in the section “Getting
A/P Started.”
1 LOADING VENDOR DATA
¾ PREPARATION
1 Gather existing vendor information - name, address, phone number,
fax #, contact person, and so forth.
2 Determine numbering system for Vendor Master File.
) NOTE: If you ordered a file conversion for A/P, this may be done for you automatically depending
on whether or not it can be converted.
¾ DATA LOAD
1 Enter all vendors, including miscellaneous vendors, using Add New
Vendors.
2 Print vendor list and check work.
3 If needed, change vendors with inaccurate information using Change
Vendor Data, Change Selected Fields, or Change Fields by Range.
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