Chapter 4. Accounts Receivable
¾ DATA LOAD
1 Enter all customers - number, name, address, phone number, contact
person using
Add New Customer.
2 Enter 8 set up values for all customers using either
Change Customers
with Range
or Change Selected Fields.
3 Print customer list and check work.
4 If needed, delete customers with inaccurate information and re-enter
them.
2 DOING A/R CUTOVER
IMPORTANT
Once you do an A/R Cutover, you must be prepared to do the
steps to maintain A/R integrity as outlined below.
¾ PREPARATION
1 Determine cutover date.
2 Gather outstanding invoices and balances as of the cutover date
(either from hand system or previous computer system).
) NOTE: If you ordered a file conversion for A/R, this may be done for you automatically depending
on whether or not it can be converted.
¾ DATA LOAD
1 Enter the A/R balances using the A/R Cutover procedure.
2 Print an Aging Report on Dimensions system.
3 Reconcile balances between old system and Dimensions system.
Correct any differences.
STEPS TO MAINTAIN A/R INTEGRITY
1 Enter invoices and returns daily either through Point of Sale or Invoice
Posting.
2 Enter and update cash receipts (customer payments) daily.
3 Perform Day End Processing daily.
4 Reconcile the totals on the A/R Aged Analysis (Aging Report) to the Daily
Report each day (printed during Day End Processing).
5 Perform Month End Processing monthly including calculating finance
charges and printing statements.
6 Print the following reports each month and archive for at least 12 months:
- Aging Report (Aged Analysis)
- A/R Statement Backup
- Open Items Applied
7 Periodically review and update credit limits and credit holds.
66 Dimensions 14
To Next Page
Loading...