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Avaya 9600 Series User Manual

Avaya 9600 Series
187 pages
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IP Office
Using 9600 Series Phones on Avaya IP
Office
Release 11.1
Issue 6
November 2021

Table of Contents

Other manuals for Avaya 9600 Series

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Avaya 9600 Series Specifications

General IconGeneral
CategoryIP Phone
Series9600 Series
Wi-FiNo
Models9608, 9611G, 9621G, 9641G, 9641GS
DisplayColor LCD
ResolutionVaries by model
LinesVaries by model
Ethernet Ports2 (10/100/1000 Mbps)
ProtocolsSIP, H.323
Codec SupportG.711, G.726, G.729
SpeakerphoneFull-duplex
ButtonsVaries by model
USB PortsSelect models only
Headset PortYes
DimensionsVaries by model
WeightVaries by model
Power over Ethernet (PoE)802.3af compliant (varies by model)
Headset SupportWired and Wireless (varies by model)

Summary

Part 1: Your Phone

Chapter 1: Phone Overview

Provides an overview of the 9600 Series telephones and their features on Avaya IP Office.

Important Safety Information

Critical warnings for phone usage, including potential hazards from metal objects and electrical transients.

Chapter 2: Phone Keys and Display

Phone Keys

Overview of the physical keys and their functions on the phone, including appearance and feature buttons.

Call Soft Keys

Explanation of dynamic soft keys that change function based on call status.

Programmable Feature Buttons

How to customize phone buttons for various features and functions via menus.

Chapter 3: Status Display

Chapter 4: Appearance Buttons

Call Appearance Buttons

How appearance buttons are used to manage multiple calls to and from your phone.

Part 2: Making and Answering Calls

Chapter 5: Making Calls

Provides various methods for initiating phone calls, including direct dialing and using contacts.

Making a Call

Step-by-step guide on how to initiate a phone call by dialing a number.

Making Additional Calls

Procedure for making a second call while already engaged in a call.

Calling from Your Contacts

How to make calls using the phone's directory or contacts list.

Calling from the Call Log

Making calls directly from the phone's call history log.

Redialling a Previous Number

How to redial previously called numbers using list or last number modes.

En-Bloc Dialing

Explains en-bloc dialing for composing numbers before sending them for dialing.

Adjusting the Call Volume

How to adjust call volume during a conversation via handset, headset, or speaker.

Muting a Call

How to mute your microphone during a call.

Ending Calls

Various methods to terminate an active phone call.

Chapter 6: Answering Calls

Answering a New Call

Procedures for answering incoming calls using the handset, speaker, or headset.

Answering Another Call

How to answer a second incoming call while engaged in an existing call.

Diverting a Call to Voicemail

How to redirect an incoming call directly to voicemail.

Using Call Pickup

How to answer calls ringing on other extensions or hunt groups.

Chapter 7: Redialling

Redialling in List Mode

Using the call log list to redial previously called numbers.

Redialling in Last Number Mode

Redialing the most recently dialed number.

Chapter 8: Transferring Calls

Transferring a Call to Your Mobile

How to transfer calls to a mobile device via the twinning feature.

Chapter 9: Holding Calls

Holding Conference Calls

How to place conference calls on hold without interrupting other parties.

Holding a Call

Step-by-step guide on how to put a call on hold.

Taking a Call Off Hold

Methods to retrieve a call that has been placed on hold.

Switching Between Calls

How to switch focus between active and held calls.

Transferring a Held Call

Scenarios and procedures for transferring calls that are on hold.

Chapter 10: Parking Calls

Parking Calls (Features Menu)

How to park calls using the phone's features menu.

Unparking Calls Using the Status Menu

How to retrieve parked calls via the phone's status menu.

Chapter 11: Conferencing

Starting a Conference

Simple method to initiate a conference call with multiple parties.

Turning a Normal Call Into a Conference

How to convert a regular call into a conference.

Adding Another Party Using Hold

Procedure to add a participant to a conference by placing the conference on hold.

Adding Another Party Without Using Hold

How to add participants to a conference without interrupting the current call.

Dropping/Muting Parties

How to remove or silence participants from a conference call.

Holding a Conference Call

How to place an active conference call on hold.

Exiting a Conference

How to leave a conference call.

Part 3: Redirecting Your Calls

Call Redirection Options

Overview of methods to redirect incoming calls to different destinations.

Chapter 12: Forwarding Calls

Forward Unconditional

How to immediately redirect all incoming calls to another number.

Forward Unconditional (Status Menu)

Managing unconditional call forwarding settings via the Status menu.

Forward Unconditional (Features Menu)

Managing unconditional call forwarding via the Features menu.

Forward on Busy/No Answer (Features Menu)

Managing busy and no-answer call forwarding via the Features menu.

Forward on No Answer (Status Menu)

Managing no-answer call forwarding settings via the Status menu.

Forward on Busy (Status Menu)

Managing busy call forwarding settings via the Status menu.

Chapter 13: Do Not Disturb

DND On/Off (Features Menu)

How to enable or disable the 'Do Not Disturb' feature via the Features menu.

Chapter 14: Follow Me

Follow Me To (Features Menu)

Setting a 'Follow Me' destination from your own phone via the Features menu.

Chapter 15: Twinning

Mobile Twinning

How to ring calls on both your desk phone and a mobile number.

Transferring a Call to Your Mobile

How to transfer calls to your mobile device.

Part 4: Contacts and Call Log

Chapter 16: Contacts

Covers managing personal, user, group, and external contact entries.

Making a Call from the Directory

How to initiate calls using entries found in the contact directory.

Chapter 17: Using the Call Log

Accessing Your Call Log

Steps to open and navigate the phone's call history log.

Making a Call from Your Call Log

How to redial numbers directly from the call log.

Part 5: Voicemail

Chapter 18: Voicemail

Covers voicemail functions accessible through the phone's menus.

Accessing the Visual Voice Menus

Steps to enter the phone's visual voicemail interface.

Checking Messages Using Visual Voice

How to listen to and manage voicemails using the visual interface.

Leaving a Message

How to record and send a voicemail message to other users.

Changing Your Voicemail Code

How to change your voicemail access password.

Transferring a Call to Voicemail

How to transfer a current call to another user's voicemail.

Part 6: Other Features

Chapter 20: Headset Operation

Instructions for connecting and using wired and Bluetooth headsets.

Using a Heaset

Basic instructions for connecting and using a wired headset.

Chapter 21: Handsfree Speaker Operation

Instructions for using the phone's speaker and microphone for calls.

Using Handsfree

How to make and answer calls using the phone's built-in speaker and microphone.

Chapter 22: Logging In/Out

Covers logging into, out of, and managing phone security settings.

Log In

How to log into any phone to access your profile and settings.

Log Out

How to disassociate your profile from the current phone.

Logging In

Detailed steps for logging into an Avaya phone.

Logging Out

Procedure for logging out of the current phone session.

Part 7: Phone Configuration

Chapter 24: Ringer Controls

Covers adjusting ringing and alerting settings for your phone.

Chapter 25: Display Controls

Covers adjusting phone display settings and information.

Chapter 26: Volume and Sound

Covers adjusting volume levels and sound feedback for phone operations.

Chapter 27: Programmable Feature Buttons

Editing Your Programmable Buttons

How to assign or change functions for programmable buttons.

Part 8: Miscellaneous

Chapter 28: Short Codes

Provides a list of dialing codes for various phone features and functions.

Chapter 29: System Administration

Chapter 30: The Status Menu

Forward on Busy

How to clear or change 'Forward on Busy' settings via the Status menu.

Chapter 32: Entering Text Characters

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