M710 User Manual 61
Editing Labels on the Printer
List (Importing Data)
4. Select the data source file and press . For help navigating files and folders, see Chapter
6: “File Management” on page 79.
5. The screen displays a form for you to assign fields (columns) to areas on the label. One area
is shown for each column in the data file. Your labels could have fewer or more areas. In each
box, specify which column (1, 2, 3, and so on) of data should be placed in that area on the
label.
If you have more columns of data than you need, just fill in as many areas as you need. For
example, if you have 4 columns of data, but only want to use 2 (and have 2 areas on the
label), then fill in the first 2 areas. In a later step you can tell the printer not to add areas to the
label.
6. If any records in the data file are blank (without data), a blank label will print for that record. If
you do not want blank labels to print, select the Ignore Blank Labels check box.
7. Tap OK.
8. If your label does not have the same number of defined areas as there are columns in the data
source, the software alerts you and gives you the option to add more areas.
• Tap
Add
if you want the printer to define as many areas on the label as there are columns in the
data source. Once the merge is complete, you can go back into the label and format the added
areas.
The data in the data source file is merged to the label. Each column displays in a different
area of one label. Each record (row of data) displays on a different label.
• Tap
Ignore
if you do not want to add additional areas.
The fields from the data source merge into the label, depending on how many areas are
defined on the label. If you have four columns in the data source but only two areas
defined on the label, the columns specified for the first two areas merge on to the label.
The other columns are ignored and will not display on the label.
Edit Data Source
You do not have to enter all records into the data source at one time. You can continue to add more
records to a saved data source as needed.
To add more records to an existing data source:
1. Press LIST.
2. Tap Edit.
3. Select Internal or External to indicate where the data source file is stored.
4. Select the data source file.
5. Enter field and record information as in “Setting up the Data Source” on page 58.
To edit data already in the data source:
1. Select the field to edit, then make the corrections according to normal editing procedures.
(See “Editing Text” on page 39.)
2. When finished, save the data.
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