Chapter 7. General Ledger
¾
1 = Manually Select Each Account. Allows you to manually enter each account
number to be changed.
¾
2 = Automatically Select Next Account. Allows you to enter the first G/L account
number of a range of accounts to change and then steps through the G/L
Master File in numerical order, one account at a time, allowing you to change
them as well.
¾
Esc to go back to Step 5 to change any of the responses entered so far or end
this procedure.
10 The computer displays the fields that can be changed:
DS01048 Change Select Balance DIM11 DATA Date mm/dd/yy
Rev9.0.2 Port 39
********** Current Balances ********** Store 01
[ ] 5. Cur Beg Balance [ ] 6. Current Month 1 [ ] 7. Current Month 2
[ ] 8. Current Month 3 [ ] 9. Current Month 4 [ ] 10. Current Month 5
[ ] 11. Current Month 6 [ ] 12. Current Month 7 [ ] 13. Current Month 8
[ ] 14. Current Month 9 [ ] 15. Current Month 10 [ ] 16. Current Month 11
[ ] 17. Current Month 12 [ ] 18. Current Month 13 [ ] 19. Current Month 14
********* Previous Balances **********
[ ] 20. Prev Beg Balance [ ] 21. Prev Month 1 [ ] 22. Prev Month 2
[ ] 23. Prev Month 3 [ ] 24. Prev Month 4 [ ] 25. Prev Month 5
[ ] 26. Prev Month 6 [ ] 27. Prev Month 7 [ ] 28. Prev Month 8
[ ] 29. Prev Month 9 [ ] 30. Prev Month 10 [ ] 31. Prev Month 11
[ ] 32. Prev Month 12 [ ] 33. Prev Month 13 [ ] 34. Prev Month 14
Put an 'X' in the fields you wish to change.
Press <UpA> if you are finished selecting fields.
Enter one of the following options:
¾ Enter an X next to the fields(s) you wish to change.
¾ Press Enter to skip a field.
¾ Press Esc to back up one field.
¾ Press up arrow when you are done selecting fields to change.
) NOTE: METHOD 1 - End of Fiscal Year
Select field 5, CURRENT BEGINNING BALANCE (CUR BEG BALANCE). The current
year’s beginning balance will be entered into this field.
METHOD 2 - Middle of Fiscal Year Using YTD Balances
Select either field 5, CURRENT BEGINNING BALANCE or the accounting month prior to
the first accounting period you are going to use on the Dimensions system. For example,
if you are starting up the G/L in June (month 6), select field 10, CURRENT MONTH 5.
The YTD balance from the old accounting system will be placed in that field.
METHOD 3 - Middle of Fiscal Year Using MTD Net Change
Select field 5, CURRENT BEGINNING BALANCE and each accounting month up to the
first accounting period you are going to use on the Dimensions system. Enter the
balances for all accounts for one month at a time. Then print a Trial Balance and make
sure the proof is zero. Then go back into Change Selected GM1 Balances and enter the
balances for the next fiscal month.
Dimensions 14 291
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