Chapter 6. Accounts Payable
5 Check the
Calendar Month and Period Code. Change if necessary.
6 Enter 4 for
Generate Invoices.
7 The computer displays:
DS05101 Enter A/P Invoices DIM11 DATA Date mm/dd/yy
Rev11.0.1 Batch:AP020801AB Period:04 Port 38
Select Vendor (Number or Name):
<UpA> = Search <DnA> = Enter Receipt#
Enter the vendor number or name for which you wish to enter an invoice
representing their account balance. If you do not know the vendor, you can search
for it using the standard search and select routine for vendors. See the next
section, Vendor Inquiry, for instructions on searching for and selecting vendors.
) NOTE: If you selected a miscellaneous vendor (one with a vendor number between 1-99), the
computer asks you to fill in the following information:
New Name: ___________________________________ 30 characters
Address 1: ___________________________________ 25 characters
2: ___________________________________ “
3: ___________________________________ “
Send 1099 (Y/N) ____ ID: ___________________ 15 characters
8 Verify the displayed vendor and press Enter if it is correct.
9 The screen changes to the invoice information. Fill in the following fields:
Invoice: Enter the invoice number, up to 10 characters.
PO Receipt: Press Enter.
Description: Optional. You may wish to enter something like BAL
FWD or BEG BAL (up to 20 characters).
Invoice Date: The current system date is displayed. Press Enter to
accept it or enter the correct invoice date. The due date
is calculated from the invoice date.
Due Date: The due date is calculated according to the selected
vendor’s terms and displayed for you. Or enter the
correct due date and press Enter.
Status: Press Enter to accept A for active. Or enter H for hold if
the invoice is to be put on hold.
Dimensions 14 257
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