Chapter 6. Accounts Payable
Pay to Vendor: Normally, the ship to vendor is the same as the pay to
vendor. Press Enter to accept the displayed vendor
number.
Gross Amount: Enter the invoice amount or remaining balance on the
invoice. Discounts will be figured from this amount.
Frt/Deduct: Enter any freight amount to be deducted from the gross
amount. Or press Enter to bypass.
Discount: The discount is calculated based on the vendor’s terms.
Press Enter to accept it or enter the discount amount if
different.
10 Enter the G/L distribution:
G/L No The G/L account number set up for this vendor is
displayed. Since you are setting up vendor balances for
the first time and do not wish to affect the G/L, enter the
G/L account number for A/P Trade (2210.00 in the
standard G/L chart of accounts for store 1) for the debit
entry. The computer also automatically credits this
account when the batch is updated. The corresponding
account description is displayed for your verification. If
it is incorrect, press Esc to back up to
G/L No and enter
the G/L account number again.
G/L Amount Press up arrow () to use the gross amount for the G/L
debit entry.
11 At this point, the proof total in the
Running Batch Totals should be zero. The
computer asks:
<Enter>=Accept Entry (H)=Handcheck <Esc>=Reject Entry
You can do one of the following:
<Ent>=Accept Entry Press Enter to accept the entry and add the invoice to
the batch. Go to Step 12.
(H)=Handcheck Not used at this time.
<Esc>=Reject Entry Press Esc to reject the entry and not add it to the batch.
Return to Step 9 to enter it again.
12 The vendor is still selected. The cursor returns to
Invoice: (Step 9). Press Esc to
return to Step 7 to select another vendor.
13 Repeat Steps 7-12 for each vendor.
14 When done, return to the menu in Step 4 by pressing Esc at
Select Vendor (Number or
Name).
Steps 15-18: PRINT EDIT LIST
15 Select 7 for Print Edit List.
16 Without changing the input parameters, print a hard copy of this report.
258 Dimensions 14
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