Appendix C
12. Terms Desc. Enter the description of the terms for this vendor to
be displayed when selecting vendors at invoice
entry, up to 13 characters. For example:
1% NET 10 or NET 30
13. Freight Desc.
1. Enter the description used for freight up to 12
characters. For example:
UPS or CARRIER
2. This is a memo only.
14. Cutoff Date Enter the date of the month this vendor uses to
cutoff the current period. For example, enter 26 if
your vendor uses the 26
th
as a cutoff date for month
end closing. This allows you to pace your
purchasing to your best advantage.
15. Status (A,H,P,N) A = Active. Can do PO/receipt activity, enter invoices,
and write checks.
H = on Hold. No check writing allowed.
P = on hold-no PO/receipt activity allowed. Can enter
invoices and write checks.
N = on hold-No activity. No PO/receipt activity,
invoicing, or check writing allowed.
16. Vendor Type (1-9) If you want to classify different types of payables in
your General Ledger, assign a vendor type code (1-
9). For example:
1 = Notes Payable
2 = Long Term Notes Payable
3 = Fed W/H Payable
4 = FICA W/H Payable
5 = State W/H Payable
Then in the Variable File under G/L Numbers, enter
the G/L liability account numbers for the different
payables, using relative number 25.
17. Send - 1099 (Y/N) 1. Enter Y to send a 1099 to this vendor at the end of
the year, N if not.
2. If you enter Y, you will also need to enter the
1099 ID in the next field.
18. 1099 - ID If you answered Y to Send - 1099, enter the social
security number or 1099 identification number for
this vendor.
19. Pay To Vendor 1. If you pay a different vendor than you buy from,
enter that vendor number here. For example, you
might buy from four different vendors but make
the check out to one central distributor (buy from
vendors 305, 310, 315, and 320 but pay vendor
300). All invoices and historical data (YTD
purchases, YTD amount paid, YTD discounts
taken, YTD discounts lost, and vendor balance)
will be stored under vendors 305, 310, 315, and
320.
2. If you pay another vendor, remember to add that
vendor to the file also.
Dimensions 14 433
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