Xerox AltaLink C80 Series - Page 106

Xerox
®
Apps
106 Xerox
®
AltaLink
®
C80XX Series Multifunction Printer
User Guide
Scanning to a Mailbox Folder
This section includes:
• Scanning to the Public Mailbox Folder .................................................................................................................. 106
• Scanning to a Private Mailbox Folder .................................................................................................................... 107
• Creating a Private Mailbox Folder ........................................................................................................................... 108
• Retrieving Scan Files from a Mailbox Folder ....................................................................................................... 108
Scanning to a folder is the simplest scanning method. This function allows users to scan files to
mailboxes, which are folders created on the printer hard drive. When you scan an image at the printer,
the scan file is stored in a folder on the internal hard drive. You can use the Embedded Web Server to
retrieve the stored scan file to save to your computer.
The default settings create a 1-sided, color, portable document format .pdf file. You can change the
default settings using the printer control panel, or using the Embedded Web Server at your computer.
Control panel selections override the settings in the Embedded Web Server.
Scanning to the Public Mailbox Folder
The printer provides a public mailbox folder to store scanned images. You do not need a password to
scan images to the public mailbox folder, or to retrieve the scanned images. All users can view scanned
documents in the public mailbox folder. You can create a password-protected private mailbox folder.
For details, refer to Creating a Private Mailbox Folder on page 108.
To scan an image to the public mailbox folder:
1. Load your original documents.
2. At the printer control panel, press the Home button.
3. Touch Workflow Scanning.
4. To select a workflow, from the Pick a Workflow screen, touch Default Public Mailbox.
Note: If the Pick a Workflow screen is not automatically displayed, to display it, touch Change
Workflow.
5. To add a file destination, touch Add File Destinations, then select a file destination from the list.
6. Adjust the workflow scanning settings as needed.
− To save the scanned document as a specific file name, touch the attachment file name, enter a
new name, then touch OK.
− To save the scanned document as a specific file format, touch the attachment file format, then
select the required format.
− If you are using the document glass, to combine pages into a single scan file, enable Build Job.
− If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an
option.
For details about available features, refer to Apps Features on page 359.