Kyocera 408ci - Regular Maintenance

To Next Page

To Previous Page

10-2

Troubleshooting > Regular Maintenance

Regular Maintenance

Cleaning

Clean the machine regularly to ensure optimum printing quality.

Cleaning Glass Platen

Wipe the glass platen with a soft cloth dampened with alcohol or mild detergent.

Cleaning inside of the Document Processor

Wipe the inside of the document processor with a soft cloth dampened with alcohol or mild detergent.

CAUTION

For safety, always unplug the power cord before cleaning the machine.

IMPORTANT

Do not use thinner or other organic solvents.

IMPORTANT

Do not use thinner or other organic solvents.

Main Page

Default Chapter3
- Table of Contents3
Contents12
Preface12
Overview12
Machine Features13
Color and Image Quality Functions18
- Basic Color Modes18
- Adjusting Image Quality and Color19
Guides Provided with the Machine21
About the Operation Guide (this Guide)23
- Structure of the Guide23
- Conventions Used in this Guide24
Menu Map26
Legal and Safety Information52
Notice53
- Safety Conventions in this Guide53
- Environment54
- Precautions for Use55
- Laser Safety (Europe)56
- Safety of Laser Beam (Usa)57
- Safety Instructions Regarding the Disconnection of Power58
- Compliance and Conformity58
- Radio Tag Technology59
- Other Precautions (for Users in California, the United States)59
- Legal Restriction on Copying/Scanning59
- En Iso 777959
- Ek1-Itb 200059
- Wireless Connection (Mexico Only)59
- Security Precautions When Using Wireless LAN (if Equipped)59
- Limited Use of this Product (if Equipped)60
- Legal Information61
- Energy Saving Control Function67
- Automatic 2-Sided Print Function67
- Resource Saving - Paper67
- Environmental Benefits of "Power Management67
- Energy Star (ENERGY STAR®) Program67
- Warranty (the United States and Canada)68
Installing and Setting up the Machine71
Part Names (Machine Exterior)72
Part Names (Connectors/Interior)74
Part Names (with Optional Equipments Attached)75
Connecting the Machine and Other Devices76
Connecting Cables77
- Connecting LAN Cable77
- Connecting USB Cable78
- Connecting the Power Cable78
Power On/Off79
- Power on79
- Power off79
Using the Operation Panel80
- Operation Panel Keys80
- Adjusting the Operation Panel Angle81
Touch Panel82
- Using the Touch Panel82
- Home Screen84
- Assigning Functions to Function Keys90
- Display for Device Information92
- Display Setting Screen93
- Display of Keys that Cannot be Set94
- Original Preview94
- Entering Numbers96
- Help Screen98
- Accessibility Functions (Magnifying the View)99
Login/Logout100
- Login100
- Logout101
Default Settings of the Machine102
- Setting Date and Time102
Network Setup103
- Configuring the Wired Network103
- Configuring the Wireless Network105
- Setting Wi-Fi Direct110
- Configuring NFC112
Energy Saver Function113
- Low Power Mode113
- Sleep113
- Auto Sleep114
- Sleep Rules (Models for Europe)114
- Sleep Level (Energy Saver) (Models Except for Europe)114
- Energy Saver Recovery Level114
- Weekly Timer Settings114
- Quick Setup Wizard114
- Power off Timer (Models for Europe)115
Quick Setup Wizard116
Installing Software119
- Software on DVD (Windows)119
- Installing Software in Windows120
- Uninstalling the Software126
- Installing Software in Mac Computer127
- Setting TWAIN Driver129
- Setting WIA Driver131
Checking the Counter132
Additional Preparations for the Administrator133
- Sending Documents to a PC133
- Strengthening the Security133
Command Center RX135
- Accessing Command Center RX136
- Changing Security Settings137
- Changing Device Information137
- E-Mail Settings138
- Registering Destinations142
- Creating a New Custom Box143
- Printing a Document Stored in a Custom Box144
Transferring Data from Our Other Products145
- Migrating the Address Book145
Preparation before Use151
Loading Paper152
- Precaution for Loading Paper152
- Selecting the Paper Feeder Units153
- Loading in the Cassettes155
- Loading in the Large Capacity Feeder159
Paper Stopper161
Envelope Stack Guide162
Stack Level Adjuster163
Preparation for Sending a Document to a Shared Folder in a PC164
- Making a Note of the Computer Name and Full Computer Name164
- Making a Note of the User Name and Domain Name164
- Creating a Shared Folder, Making a Note of a Shared Folder166
- Configuring Windows Firewall169
- Turn off Password-Protected Sharing (Windows 10 Only)173
- Scan to Folder Setup Tool for SMB174
Registering Destinations in the Address Book179
- Adding a Destination (Address Book)179
- Adding a Destination on One Touch Key185
Printing from PC187
Printer Driver Print Settings Screen188
- Displaying the Printer Driver Help189
- Changing the Default Printer Driver Settings (Windows 10)189
Printing from PC190
- Printing on Standard Sized Paper190
- Printing on Non-Standard Sized Paper192
- Banner Printing195
- Canceling Printing from a Computer199
Printing from the Handheld Device200
- Printing by Airprint200
- Printing by Google Cloud Print200
- Printing by Mopria200
- Printing with Wi-Fi Direct200
- Printing with NFC201
Printing Data Saved in the Printer202
- Specifying the Job Box from a Computer and Storing the Job202
- Printing Documents from Private Print Box203
- Deleting the Documents Stored in the Private Print Box203
- Printing Document from Stored Job Box204
- Deleting the Documents Stored in the Stored Job Box204
- Printing Document from Quick Copy Box205
- Deleting the Documents Stored in the Quick Copy Box205
- Printing Document from Proof and Hold Box206
- Deleting the Documents Stored in the Proof and Hold Box206
Monitoring the Printer Status (Status Monitor)207
- Accessing the Status Monitor207
- Exiting the Status Monitor207
- Quick View State207
- Printing Progress Tab208
- Paper Tray Status Tab208
- Toner Status Tab208
- Alert Tab209
- Status Monitor Context Menu209
- Status Monitor Notification Settings210
Operation on the Machine211
Loading Originals212
- Placing Originals on the Platen212
- Loading Originals in the Document Processor213
Loading Paper in the Multipurpose Tray216
Favorites219
- Registering Favorites220
- Recalling Favorites220
- Editing Favorites221
- Deleting Favorites221
Application222
- Installing Applications222
- Activating Applications223
- Deactivating Applications224
- Uninstalling Applications224
Registering Shortcuts (Copy, Send, and Document Box Settings)225
- Adding Shortcuts225
- Editing Shortcuts226
- Deleting Shortcuts226
Copying227
- Basic Operation227
- Proof Copy229
- Interrupt Copy230
- Canceling Jobs230
Frequently-Used Sending Method231
Sending Document Via E-Mail232
- Configuring Settings before Sending232
- Sending Scanned Document Via E-Mail232
Sending Document to Desired Shared Folder on a Computer (Scan to PC)234
- Configuring Settings before Sending234
- Sending Document to Desired Shared Folder on a Computer234
Sending Document to Folder on an FTP Server (Scan to FTP)237
- Configuring Settings before Sending237
- Sending Document to Folder on an FTP Server237
Scanning Using TWAIN or WIA239
- Configuring Settings before Sending239
- Scanning Document Using Application239
Scanning Document Stored in a Custom Box240
- Configuring Settings before Sending240
- Scanning Document Stored in a Box240
Useful Sending Method241
WSD Scan242
- Installing the Driver242
- Executing WSD Scan243
DSM Scan245
- Configuring Settings before Sending245
- Executing DSM Scan245
Scanning with File Management Utility247
- Configuring Settings before Sending247
- Using FMU Connection to Scan an Original247
Sending to Different Types of Destinations (Multi Sending)248
Send to Me (Email)249
- Configuring Settings before Sending249
- Sending a Document to the Mail Address of the Logged in User249
Using a Fax Server to Send (Fax Server Send)250
Canceling Sending Jobs252
Handling Destination253
- Specifying Destination253
- Choosing from the Address Book253
- Choosing from the One Touch Key255
- Choosing from the Speed Dial255
- Checking and Editing Destinations256
- Confirmation Screen of Destinations257
- Recall257
How to Use the FAX Function258
Using Document Boxes259
- What Is Custom Box259
- What Is Job Box259
- What Is USB Drive Box260
- Fax Box260
- Basic Operation for Document Box260
- Creating a New Custom Box264
- Editing Custom Box265
- Deleting Custom Box266
- Storing Documents to a Custom Box266
- Printing Documents in Custom Box267
- Saving Scanned Documents to a Custom Box268
- Sending Documents in Custom Box269
- Sending Documents in Custom Box to E-Mail Address of Logged in User270
- Sending Documents in Custom Box to E- Mail Address of Logged in User270
- Moving Documents in Custom Box270
- Copying Documents in Custom Box into Other Boxes271
- Copying Documents in Custom Box to USB Drive271
- Joining Documents in Custom Box272
- Deleting Documents in Custom Box273
Job Box274
- Outputting Repeat Copy Jobs274
- Form for Form Overlay275
Operating Using Removable USB Drive276
- Printing Documents Stored in Removable USB Drive276
- Saving Documents to USB Drive (Scan to USB)278
- Check the USB Drive Information279
- Removing USB Drive279
Using the Internet Browser280
- Launching and Exiting the Browser280
- Using the Browser Screen281
Manual Staple282
Using Various Functions284
Functions Available on the Machine285
- About Functions Available on the Machine285
- Copy285
- Send289
- Custom Box (Store File, Printing, Send)293
- USB Drive (Store File, Printing Documents)299
Functions302
- Original Size303
- Paper Selection304
- Mixed Size Originals305
- Original Orientation307
- Collate/Offset308
- Staple/Punch309
- Paper Output313
- ID Card Copy314
- Org. Manual Feed (DP)314
- Density314
- Original Image314
- Ecoprint316
- Color Selection317
- Color Balance318
- Hue Adjustment319
- One-Touch Image Adjust320
- Sharpness322
- Background Density Adj. (Background Density Adjustment)322
- Saturation323
- Prevent Bleed-Thru323
- Contrast324
- Trapping324
- Zoom325
- Combine327
- Margin/Centering, Margin, Centering329
- Border Erase, Border Erase/Full Scan331
- Erase Shadowed Areas332
- Duplex333
- Cover336
- Form Overlay337
- Memo Page340
- Poster341
- Insert Sheets/Chapters342
- Image Repeat343
- Text Stamp344
- Bates Stamp348
- Continuous Scan351
- Negative Image351
- Mirror Image351
- Job Finish Notice352
- File Name Entry352
- Priority Override353
- Repeat Copy353
- OHP Backing Sheet354
- DP Read Action355
- Detect Multi-Fed Originals355
- Detect Stapled Originals355
- Skip Blank Page356
- Quiet Mode356
- 2-Sided/Book Original356
- Sending Size358
- Long Original358
- File Format359
- File Separation364
- Scan Resolution364
- Email Subject/Body365
- Send and Print365
- Send and Store365
- FTP Encrypted TX366
- File Size Confirmation366
- Delete after Printed366
- Delete after Transmitted366
- Storing Size367
- Encrypted PDF Password367
- JPEG/TIFF Print368
- XPS Fit to Page368
Status/Job Cancel369
Checking Job Status370
- Details of the Status Screens371
- Checking Detailed Information of Jobs376
Checking Job History377
- Checking the Detailed Information of Histories378
- Sending the Log History378
Job Operation379
- Pause and Resumption of Jobs379
- Canceling of Jobs379
- Priority Override for Waiting Jobs379
- Reordering Print Jobs380
Device Information381
Checking the Remaining Amount of Toner and Paper (Supplies/Paper)383
System Menu384
- Operation Method385
- System Menu385
- System Menu Settings387
- Device Settings390
- Notification/Report407
- Function Settings415
- Network Settings433
- Security Settings449
- Job Accounting/Authentication460
- Add/Delete Application460
- Adjustment/Maintenance460
User Authentication and Accounting (User Login, Job Accounting)464
Overview of User Login Administration465
- Managing the Job Account from PC465
- Managing the Users to Use TWAIN for Scanning465
- Managing the Users to Use WIA for Scanning465
- Managing the Users to Send Faxes from a PC465
Enabling User Login Administration466
Setting User Login Administration467
- Authentication Security467
- Adding a User (Local User List)470
- Changing User Properties474
- User Login Administration for Printing476
- Managing the Users to Scan Using TWAIN477
- Managing the Users to Scan Using WIA478
- Managing the Users that Send Faxes from a PC479
- Local Authorization480
- Server Settings481
- Group Authorization Settings482
- Guest Authorization Settings485
- Obtain NW User Property488
- Simple Login Settings490
- ID Card Settings493
- PIN Login495
Using User Login Administration496
- Login/Logout496
Overview of Job Accounting497
- To Manage the Number of Sheets Used on Jobs Printed from a PC497
- Managing the Scan Job Account by Using TWAIN497
- Managing the Scan Job Account by Using WIA497
- Managing the FAX Job Transmitted from a PC497
Enabling Job Accounting498
Job Accounting (Local)499
- Adding an Account499
- Restricting the Use of the Machine500
- Editing an Account501
- Deleting an Account502
- Job Accounting for Printing503
- Job Accounting for Scan Using TWAIN504
- Job Accounting for Scan Using WIA505
- Job Accounting for the FAX Transmitted from a Computer506
Configuring Job Accounting508
- Default Counter Limit508
- Count by Paper Size510
- Counting the Number of Pages Printed511
- Print Accounting Report513
Using Job Accounting514
- Login/Logout514
Apply Limit515
Copier/Printer Count516
Unknown User Settings517
- Unknown ID Job517
- Registering Information for a User Whose ID Is Unknown518
10 Troubleshooting520
Regular Maintenance521
- Cleaning521
- Cleaning Glass Platen521
- Cleaning Inside of the Document Processor521
- Cleaning Slit Grass522
- Toner Container Replacement523
- Replace the Waste Toner Box526
- Loading Paper532
- Replacing Staples (Inner Finisher)533
- Replacing Staples (1,000-Sheet Finisher)534
- Replacing Staples (3,000-Sheet Finisher)536
- Disposing of the Punch Waste538
Troubleshooting542
- Solving Malfunctions542
- Machine Operation Trouble542
- Printed Image Trouble548
- Color Printing Trouble552
- Remote Operation553
- Responding to Messages555
Adjustment/Maintenance571
- Overview of Adjustment/Maintenance571
- Color Registration Procedure572
- Tone Curve Adjustment576
- Drum Refresh577
- Calibration577
- Laser Scanner Cleaning578
- Developer Refresh578
- Altitude Adjustment578
Clearing Paper Jams579
- Jam Location Indicators579
- Remove any Jammed Paper in Cassette 1 and 2581
- Remove any Jammed Paper in the Multipurpose Tray589
- Remove any Jammed Paper in Right Cover 1590
- Remove any Jammed Paper in Right Cover 2595
- Remove any Jammed Paper in the Bridge Unit596
- Remove any Jammed Paper in the Mailbox597
- Remove any Jammed Paper in the Inner Finisher598
- Remove any Jammed Paper in the Document Processor (Reverse Automatic)599
- Remove any Jammed Paper in the Document Processor (Dual Scan)601
- Remove any Jammed Paper in the 1,000-Sheet Finisher602
- Remove any Jammed Paper in the 3,000-Sheet Finisher (Tray A)604
- Remove any Jammed Paper in the 3,000-Sheet Finisher (Tray B)606
Clearing a Staple Jam608
- Clearing a Staple Jam of the Inner Finisher608
- Clearing a Staple Jam of the 1,000-Sheet Finisher610
- Clearing a Staple Jam of the 3,000-Sheet Finisher612
11 Appendix614
Optional Equipment615
- Overview of Optional Equipment615
- Applications620
Character Entry Method622
- Entry Screens622
- Entering Characters624
Paper625
- Basic Paper Specifications625
- Choosing the Appropriate Paper626
- Special Paper629
Specifications633
- Machine633
- Copy Functions635
- Printer Functions636
- Scanner Functions636
- Document Processor637
- Paper Feeder (500-Sheet)637
- Paper Feeder (500-Sheet × 2)638
- Paper Feeder (2,000-Sheet)638
- Inner Finisher639
- Mailbox639
- Job Separator640
- 1,000-Sheet Finisher640
- Punch Unit (for 1,000-Sheet Finisher)641
- 3,000-Sheet Finisher641
Glossary643
Index648

Kyocera 408ci - Regular Maintenance

Table of Contents

Related product manuals