3.8.4 GDPR STATEMENT
To retain the audit history, such as a sequence of activity that has affected a specific operation, procedure
or event, it is recommended that the User details are maintained & not fully deleted from the database.
With this in mind the preferred option to remove a User from a Traka system is as follows:
Define the user as in-active so that the user cannot use the Traka system(s) any more
Replace the User ‘Forename’ & ‘Surname’ with non-specific details such as ‘Former employee#1’
It is also recommended that a back-up of the database is made after the above changes are completed &
all previous database back-ups destroyed.
This process also maintains compliance with the ‘General Data Protection Regulations’ (GDPR).
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