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Fujitsu ScanSnap N1800 User Manual

Fujitsu ScanSnap N1800
543 pages
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ScanSnap N1800 Network Scanner
Operator's Guide
P3PC-3182-01ENZ0

Table of Contents

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Fujitsu ScanSnap N1800 Specifications

General IconGeneral
Film scanningNo
Color scanningYes
Input color depth- bit
Maximum scan size216 x 356 mm
Output color depth24 bit
ADF scan speed (color, A4)20 ppm
Optical scanning resolution600 x 600 DPI
Duplex ADF scan speed (color, A4)20 ipm
DisplayTFT
Scanner typeADF scanner
Product colorBlack, Grey
Display diagonal8.4 \
Display resolution1024 x 768 pixels
Scan toE-mail, Fax, File, FTP, Image
Sensor typeCCD
Scan file formatsJPG, PDF, TIFF
Maximum duty cycle12000 pages per month
Daily duty cycle (max)2000 pages
Minimum scan area (ADF)50.8 x 50.8 mm
ISO A-series sizes (A0...A9)A4, A5, A6, A7, A8
Maximum ISO A-series paper sizeA4
Auto Document Feeder (ADF) media weight52 - 127 g/m²
Auto document feeder (ADF) input capacity50 sheets
SafetyLDAP, LDAPS, FTPS, HTTPS
Cabling technology10BASE-T, 100BASE-TX
Networking featuresFast Ethernet
Supported network protocolsTCP/IP, DHCP, SMTP, SMB, LDAP, NTP, FTP, HTTP
Input voltage100-240 V
Power supply typeAC
Power consumption (off)0.5 W
Power consumption (standby)15 W
Power consumption (typical)50 W
Sustainability certificatesENERGY STAR
Operating temperature (T-T)5 - 35 °C
Operating relative humidity (H-H)20 - 80 %
CertificationRoHS
Weight and Dimensions IconWeight and Dimensions
Depth226 mm
Width300 mm
Height172 mm
Weight6000 g

Summary

Introduction

About This Manual

Explains the manual's structure, including warning and caution symbols used throughout the document.

Opening Help

Describes how to access the Help function from the scanner's touch panel or application windows.

Chapter 1 Overview

Scanner Features

Details basic uses for scanned data, ease of configuration, and advanced security measures.

Part Names and Functions

Identifies and describes the function of front view, rear view, and removable parts of the scanner.

User Types and Operations

Distinguishes between regular user and administrator rights and lists available operations per login method.

System Requirements

Outlines the software and hardware requirements for using the Admin Tool, Central Admin Console, and Central Admin Server.

Chapter 2 Basic Scanner Operations

Turning the Power On/Off

Provides instructions on how to safely turn the scanner on and off, including standby mode operations.

Using the Scanner Buttons

Explains the functionality of the Power Button and the Top Cover Scan Button for scanner operations.

Using the LCD Touch Panel

Details how to interact with the scanner's LCD touch panel, including precautions for use.

Using the On-Screen Keyboard

Explains how to show, hide, and use the on-screen keyboard for text input on the LCD touch panel.

Chapter 3 Administrator Operations (Overview)

Operating and Managing Scanners

Describes methods for scanner configuration and management via LCD touch panel, Admin Tool, and Central Admin Console.

Required Scanner Function Settings

Details necessary settings for functions like e-Mail, Fax, Print, Save, and Scan to SharePoint based on administrator configuration.

Chapter 4 Administrator Operations (LCD Touch Panel and Admin Tool)

Windows

Explains administrator windows via LCD Touch Panel and Admin Tool, detailing menu navigation.

Administrator Login

Covers administrator login procedures via LCD Touch Panel and Admin Tool, including settings for automatic login.

Setting the System Settings with the Installation Wizard on the LCD Touch Panel

Guides through configuring system settings using the installation wizard on the LCD touch panel.

Setting the Setting Mode for the LCD Touch Panel

Explains how to set the mode (Basic/Advanced) for configuring system settings via the LCD touch panel.

Configuring the System

Details system configuration steps including setting scanner name, language, region, date/time, and keyboard.

Setting the Scan Options

Covers scan option settings such as multifeed detection, scan starting position, and general scanner settings.

Configuring the Login-Related Settings

Explains settings related to login, including authentication modes, automatic login, and standby mode.

Configuring the Network Settings

Details network configuration, including IP address, DNS/WINS server, NTP server, proxy server, and ping tests.

Configuring the LDAP Settings

Explains configuration of LDAP servers for user authentication, e-mail lookup, and search parameters.

Configuring the e-Mail-Related Settings

Covers settings for e-Mail server configuration, sending e-mails, and file name formats for e-mail attachments.

Setting the Fax Server

Details the configuration of the fax server, specifically for RightFax.

Setting Folders for Saving Scanned Data

Describes how to set network, FTP server, and SharePoint folders for saving scanned data.

Setting the Network Printers

Provides instructions for setting up network printers, including driver checks and registration.

Viewing the Scanner Details

Explains how to view system status, usage status, installed options, user log, and system log.

Managing the User Data Store and System Settings

Covers maintenance of user data store and system settings, including backup, restore, and factory reset.

Maintaining the System

Details system maintenance tasks like updating software, managing add-in modules, and obtaining technical support.

Setting a Job Sequence

Explains how to set job sequences, job menus, and job groups for automating scanning tasks.

Messages

Lists common messages displayed to the administrator and their meanings or actions.

Chapter 5 Administrator Operations (Central Admin Console)

Function List

Provides an overview of functions available in the Central Admin Console and their corresponding sections.

Central Admin Console Window

Describes the main windows and menus available within the Central Admin Console interface.

Central Admin Console Quick Guide

Offers a step-by-step guide for performing management tasks using the Central Admin Console.

Pre-settings for Using Central Admin Console

Details pre-installation steps for Central Admin Server software, console, firewall setup, and scanner configuration.

Central Admin Server Login: via the Central Admin Console

Explains how to log in to the Central Admin Server using the Central Admin Console.

Setting the Central Admin Server

Covers setting up the Central Admin Server environment, including operating environment, password, network, and LDAP server.

Setting Scanner Configuration

Describes adding, editing, deleting, importing, exporting, and viewing scanner configurations.

Monitoring and Maintaining the Scanner Network

Explains how to monitor and maintain the scanner network, including viewing status and event logs.

Updating the System

Details how to update scanner system software, security, and installed options via the Central Admin Console.

Installing an Add-in

Provides instructions for installing, uninstalling, and managing Add-in modules via the Central Admin Console.

Updating the Scanner Settings

Explains how to update scanner settings, including uploading new sets and issuing update calls.

Setting the Job Mode

Covers setting job modes and release schedules, and configuring job mode settings for scanners.

Viewing the Update Status Lists

Describes how to view the status of system updates, add-in installations, and scanner settings.

Viewing the Scanners Operating Status

Explains how to monitor the operating status of scanners, including online, offline, and error states.

Viewing Event Log

Details how to view, download, and clear event logs from scanners and the Central Admin Server.

Collecting and Exporting Audit Logs

Covers collecting and exporting audit logs for system and user operations for auditing purposes.

Maintaining Central Admin Server Settings

Explains procedures for backing up, restoring, obtaining technical support, and migrating Central Admin Server settings.

Messages

Lists messages that may appear during central admin operations, including connection errors and window display issues.

Chapter 6 Regular User Operations

Loading Documents

Provides instructions on how to load documents into the ADF paper chute, including handling multiple sheets and carrier sheets.

Using LCD Touch Panel Windows: Regular User

Explains the Main Menu and Job Menu windows as seen by regular users.

Logging in: Regular User Mode

Details the login process for regular users, including LDAP and local account authentication.

Sending the Scanned Data by e-Mail

Guides on sending scanned data via e-mail, including addressing, file naming, and scan viewer settings.

Sending the Scanned Data by Fax

Explains how to send scanned data by fax, including entering fax numbers and managing contacts.

Printing the Scanned Data

Covers printing scanned data, including selecting printers, scaling, positioning, and print side settings.

Saving the Scanned Data to a Network Folder

Details how to save scanned data to network or FTP server folders, including file naming and overwriting options.

Saving the Scanned Data to a SharePoint Folder

Explains how to save scanned data to SharePoint folders, including folder selection, authentication, and property settings.

Setting the Scan Options

Covers various scan settings like carrier sheet, color mode, resolution, file format, and text recognition.

Enabling/Disabling the Scan Viewer

Describes how to enable or disable the Scan Viewer that appears before scanned data processing.

Editing the Scanned Data in the Scan Viewer

Explains how to view, rotate, sort, scan additional pages, delete pages, and edit marked characters in the Scan Viewer.

Checking the User Log

Details how to check the user operation logs, which record activities performed by the current user.

Maintenance

Covers maintenance operations such as editing e-mail addresses, fax numbers, roller cleaning, and scan tests.

Processing a Job

Explains how to process jobs using the Job Menu, including message screen and scan count settings.

Changing a User Password

Provides instructions on how to change the password for a user account registered locally on the scanner.

Chapter 7 Scanner Care

Cleaning Supplies and Part to Clean

Lists recommended cleaning supplies and their part numbers for scanner maintenance.

Cleaning the Exterior of the Scanner

Details how to clean the scanner's exterior parts, including the LCD touch panel, using appropriate materials.

Cleaning Inside the Scanner

Provides instructions for cleaning the internal parts of the scanner, including glass, rollers, and sensors.

Cleaning the Carrier Sheet

Explains how to clean the carrier sheet to maintain scanning performance and prevent malfunctions.

Replacing Parts

Lists parts that require replacement, their part numbers, and replacement cycles, such as PAD ASSY and PICK ROLLER.

Performing a Scan Test

Describes how to perform a scan test after cleaning or replacing parts to ensure scanner functionality.

Calibrating the LCD Touch Panel

Guides on calibrating the LCD touch panel to ensure accurate response alignment with screen objects.

Chapter 8 Troubleshooting

Removing Jammed Documents

Provides procedures for safely removing jammed documents from the scanner's ADF paper chute.

Network Connection Troubleshooting

Offers solutions for common network connection problems, including basic tests and specific error scenarios.

Other Troubleshooting

Addresses various scanning problems like scanner not turning on, data not scanning properly, or login issues.

Points to Check before Contacting Your FUJITSU Scanner Dealer

Lists information to check before contacting support, including general details and error status.

Checking the Scanner Labels

Shows the location and examples of scanner labels containing model and compliance information.

Pre-Maintenance Preparations

Outlines preparations before sending the scanner for maintenance, including backing up data and settings.

Appendix A Paper Specifications

Paper Size

Specifies the scannable paper sizes, including standard and custom options.

Paper Quality

Details recommended paper types and weights, and precautions for scanning various document types.

Maximum Document Loading Capacity

Provides a graph and table showing the maximum document loading capacity based on paper size and weight.

Area not to be Perforated

Identifies the shaded area on documents where holes can cause ADF feed problems.

Multifeed Detection Conditions

Explains conditions for multifeed detection based on document layer, length, and other factors.

Conditions for Using the Carrier Sheet

Details paper sizes, quality, and precautions for using the carrier sheet with the scanner.

Appendix B Management Settings and Files

e-Mail Address Setting Values

Provides guidelines for setting e-mail addresses, including format, allowed characters, and IP address ranges.

Scanner Configuration File Format

Describes the format requirements for scanner configuration files used for importing and exporting.

Appendix C Root Certification Authority

Root Certification Authority List

Lists pre-registered root certificate authorities for SSL communication and their validity periods.

Appendix D Scanner Specifications

Installation Specifications

Provides technical specifications for scanner installation, including dimensions, weight, keyboard, and network interface.

Basic Scanner Specifications

Details basic scanner specifications such as scanner type, image sensor, light source, scannable area, and paper weight.

Changing the Functions on the On-Screen Keyboard

Explains how to switch keyboard layouts (alphabetic/numeric) and change the case of characters.

Appendix E Editing Using User Editor

What is User Editor?

Introduces User Editor and its capabilities for editing mail address books and local accounts.

System Requirements

Lists the software and hardware requirements for installing and using User Editor.

Pre-settings

Details pre-installation steps for User Editor, including accessing the scanner via a web browser and entering login credentials.

Windows of User Editor

Describes the User Editor window structure, including the Address Book and Local Account tabs.

Starting/Exiting User Editor

Provides instructions on how to start and exit the User Editor application.

Viewing the Mail Address Book/Local Accounts

Explains how to load mail address books and local accounts from the scanner or a file.

Editing an e-Mail Target in the Mail Address Book

Covers editing e-mail targets, including adding, changing, and deleting groups and distribution lists.

Editing Local Accounts

Details how to add, edit, and delete local accounts for scanner authentication.

Discarding the Edited Mail Address Book or Local Accounts

Explains how to discard edited information and restore mail address books or local accounts to their original state.

Saving the Mail Address Book/Local Account

Covers saving edited mail address book or local account information to the scanner or a file.

User Editor Information Shown in User Log

Describes how User Editor operations are logged and viewed in the user log.

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